"recordkeeping" Blog Tag


No-match letters from the SSA - read and understand, then react

May 22nd, 2019 by Davis Bae, Shanon Stevenson and Jeffrey Winchester at Fisher Phillips


That no-match letter from the Social Security Administration is not them breaking up with you (come on, who else who would date them? and that is no reflection on you - really). 

That letter is to let you know that you have a whole bunch of work in front of you trying to figure out why some of the employee information you sent them doesn't match the employee information they already have.

Don't freak out. Davis Bae, Shanon Stevenson and Jeffrey Winchester have worked out a 7-step guide, including what not to do, that will help you respond, will get the SSA the info they need and might even help you get your HR house in a little better order. The  seven steps:

  1. understand
  2. gauge the impact
  3. review records
  4. policies?
  5. CAUTION!
  6. respond
  7. I-9s

401(k) plan + payroll provider = 401k good things

October 22nd, 2018 by Jennifer Ready at HK Finanical Services


Combining your 401(k) plan administration with your payroll provider might sound like putting all of your eggs into one basket, but there are some true benefits to administrators for integrating support for these two functions. Anyone who works with 401(k) plans knows there are strict compliance requirements to managing a plan. Not only are there reporting requirements, but the timing of everything that makes a 401(k) plan run smoothly, is also critically important.

IL – Required expense reimbursement for your employees, not Bill Self

March 12th, 2019 by Peter Gillespie at Laner Muchin


Note to Self: Be sure to have clear written expense reimbursement policies in place before January 1, 2019.

Question for Self: Why Self?

Answer to Self: Because employers will be required to reimburse expenses or losses that employees incurred in the scope of their employment that are directly related to the services that the employee performs.

Follow-up answer to Self: And so you don't get sued.

Peter Gillespie explains to your Self (not former Illinois basketball coach Bill Self).