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Recordkeeping requirements

Various federal and state statutes require employers to keep employee applications and other employment information for a specified period of time. 

The person charged with the administration of personnel files and applications is responsible for insuring that the required information is retained in conformity with the following guidelines:

FLSA - Fair Labor Standards Act

FMLA - Family and Medical Leave

FCRA - Fair Credit Reporting Act

Pennsylvania Minimum Wage Act

Type of records

Retention period


Payroll records for each employee including full name, identification number, home address, date of birth if under the age of 19, sex, occupation, day and time workweek begins, hours worked each day and week, total daily or weekly earnings, overtime compensation, basis of overtime computation, total additions to or deductions from wages, total wages for each...

Please call us at (312) 960-9400 if this is an error or if you have any questions.