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Recordkeeping requirements

Various federal and state statutes require employers to keep employee applications and other employment information for a specified period of time.

The person charged with the administration of personnel files and applications is responsible for insuring that the required information is retained in conformity with the following guidelines.

FLSA – Fair Labor Standards Act

FMLA – Family and Medical Leave Act

Type of records	Retention period	Coverage
Payroll records for each employee including full name, identification number, home address, date of birth if under the age of 19, sex, occupation, day and time workweek begins, hours worked each day and week, total daily or weekly earnings, overtime compensation, basis of overtime computation, total additions to or deductions from wages, total wages for each pay period, date of payment, and the pay period covered by the payment.	Three years from last date... Please call us at (312) 960-9400 if this is an error or if you have any questions. About Kemp Smith About the author About the Texas Association of Business An HR audit snapshot— Texas An Introduction - Features of the HR Library A Preface Background checks — Texas Benefits — Texas Celebrations in the workplace — Texas Child labor — Texas Compliance thresholds — Texas Directory of government agencies Disabilities and reasonable accommodations — Texas Disaster planning — Texas Discipline — Texas Discrimination — Texas Diversity in the workplace — Texas Drugs, alcohol and tobacco use — Texas Employee handbooks — Texas Employment practices liability insurance — Texas Employment reference websites Family and medical leave — Texas Federal contractors and affirmative action — Texas Health insurance continuation coverage — Texas Health insurance portability and privacy — Texas Health insurance reform — Texas Immigration — Texas Independent contractors — Texas Military and veteran's rights — Texas Other types of leave — Texas Pandemic outbreaks — Texas Performance evaluations — Texas Personnel files — Texas Plant closings and mass layoffs — Texas Politics in the workplace — Texas Posting requirements Privacy rights — Texas Protecting electronic information — Texas Public employers — Texas Recordkeeping requirements Recruiting and hiring — Texas Resolving disputes — Texas Restrictive covenants and trade secrets — Texas Safety and health — Texas Social Media — Texas Telecommuting — Texas Temporary and leased employees — Texas Termination — Texas Unemployment compensation — Texas Unions — Texas Wages and hours — Texas Whistleblower protections — Texas Workers' compensation — Texas Workplace harassment — Texas Workplace investigations — Texas Workplace violence — Texas Back to top Templates Public employers — Texas Recruiting and hiring — Texas We partner with State Chambers of Commerce/Associations and top legal firms to provide easy to understand, state-specific solutions for small business employers, multiple-hat managers and the HR professional community to stay on top of changing labor laws through digital + print guides and webinars, available by subscription. CONTACT 1033 S Claremont Ave, Chicago, IL 60612 amy@hrsimple.com (312) 960-9400 ATTORNEYS CHAMBERS LAW FIRMS EVENTS IN OUR HR LIBRARY An Employer’s Guide to FMLA and ADA Hiring, Firing and Discipline for Employers Wages and Hours Workplace Safety and Health LATEST BLOGS An Employer’s Guide to Using Pronouns at the Workplace Vacation policy Navigating the Health Insurance Landscape RECORDED WEBINARS Terms and Conditions 2023 hr \| simple All Rights Reserved