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Sample memorandum

Memorandum for managers

Memorandum for Managers

The Company is committed to obeying the law. The Company will only hire workers who are authorized to work in the United States. It will not knowingly hire an undocumented or unauthorized worker. Additionally, it will not discriminate because of someone’s race, color, or national origin. It will not discriminate because of a person’s name, the language a person speaks, or because a person speaks with an accent.

Supervisors and managers are responsible for helping the Company obey the law and need to comply with the following: 

  • Never say that there are undocumented workers or “illegal aliens” working at the Company. If you know for sure that an individual is not authorized to work in the US you must report this information immediately to the President, General Manager, or Controller. The company will investigate the report in the same way it investigates all personnel and employment decisions and take the proper action.
  • Never assume that someone is not authorized to work in the United States merely because the person has a Spanish surname or does not speak English. DO...


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