Type of Records |
Retention Period |
Coverage |
Payroll records for each employee including full name, identification number, home address, date of birth if under the age of 19, sex, occupation, day and time workweek begins, hours worked each day and week, total daily or weekly earnings, overtime compensation, basis of overtime computation, total additions to or deductions from wages, total wages for each pay period, date of payment, and the pay period covered by the payment.
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Three years from the last date of entry for employers covered by the FLSA. |
All employers covered by the Fair Labor Standards Act (FLSA) - (one employee)
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Individual employment contracts, collective bargaining agreements, plans, trusts, certificates, and required notices.
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Three years from last effective date. |
All employers covered by the Fair Labor Standards Act (FLSA).
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Sales and purchase records, by total dollar volume, weekly, month, or quarterly.
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Three years. |
All employers covered by the Fair Labor Standards Act (FLSA).
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Supplementary basic records - including worksheets showing daily starting and stopping time of employees, wage rate schedules, and work time schedules.
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Two years |
All employers covered by the Fair Labor Standards Act (FLSA).
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Order, shipping, and billing records.
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Two years |
All employers covered by the Fair Labor Standards Act (FLSA).
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Records of additions to and deductions from each individual employee's wages; all employee purchase orders; all records used in determining amount and computation of additions to or reductions from wages.
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Two years |
All employers covered by the Fair Labor Standards Act (FLSA).
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Any certificates of age (if applicable). Employer may be required to keep different or additional wage and hour records on employees in certain specialized occupations and on employees who may be otherwise exempt from the FLSA.
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Until termination of employment. |
All employers covered by the Fair Labor Standards Act (FLSA) or child labor laws (at least one employee).
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