Templates

Table of contents

This Colorado Human Resources Manual is offered to you for free. Find state specific laws and regulations below.

An HR audit -Snapshot- Colorado

The following list of questions will provide a snapshot of the more critical topics covered in this resource. You can use this checklist to determine quickly whether or not you are complying with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.”

YES	NO		Topic
		Are medical records kept separate from other personnel files?	Recruiting and hiring
		Have all posters required by Colorado and federal law been posted in a prominent location?	Posting Requirements
		Are employment records maintained as long as required by law?	Recruiting and hiring
		Is the I-9 on file the most recent, updated copy?	Immigration
		Do all new hires complete I-9 forms?	Recruiting and hiring
		Do all new hires get reported to the New Hire Reporting Program of the Colorado State Directory of New Hires?	Recruiting and hiring
		Is each applicant’s application for employment retained for one year from when a position was filled (or not filled)?	Recruiting and hiring
		Is each employee's personnel file retained for at least three years from when the employment ended?	Personnel files
		Are interviewers aware of what questions can and can't be asked of job applicants, and which ones should be?	Recruiting and hiring
		Are complete job descriptions that describe the essential and non-essential functions of each job available, and are they updated periodically?	Policies and procedures manuals
		Are employees properly designated as exempt or nonexempt under the Fair Labor Standards Act (FLSA)?	Wages and hour
		Is there an employee handbook? If so, is it regularly updated, and does it include a clear statement that employment is at-will and not guaranteed, and that the Handbook does not create an employment contract?	Policies and procedures manuals
		Is there a written sexual harassment policy, and are employees aware of it?	Workplace harassment
		Is there a procedure in place for investigating misconduct?	Workplace investigations
		Is drug or alcohol testing being done in compliance with the law?	Disabilities and reasonable accommodations
		Is there a progressive discipline policy, and do supervisors understand it and apply it consistently?	Discipline
		Are requirements regarding continuation of group healthcare coverage being followed?	Health insurance continuation coverage
		Is there a plan for dealing with workplace violence?	Safety and health
		Are procedures in place for investigating employee complaints about harassment?	Workplace investigations
		Are employees eligible for family and medical leave?	Family and medical leaves
		Is there a system for sending out COBRA notices within the required time limits?	Health insurance continuation coverage
		Is there a policy for handling electronic mail, Internet, and other communications?	Technology and the Internet Social media
		Is there a plan for complying with the Workers Adjustment and Retraining Notification Act (WARN) in the case of a mass layoff or plant closing?	Termination
		Are there procedures in place for reinstating a veteran after military leave?	Military leave