Texas Pro


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In-depth HR guides to Texas and federal employment. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for Texas employers and made available by the Texas Association of Business & Industry in a continuing effort to provide reliable and practical information for our members and the Texas business community.

Brand new chapters on COVID-19 in the workplace include:

  • New Families First Coronavirus Response Act Posting Requirement
  • Families First Coronavirus Response Act addition to FMLA and how it applies to your business
  • Telecommuting – telecommuting policy, agreement and employee checklist
  • Handling Pandemics and Communicable Diseases in the Workplace

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Texas Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Confidently writing a harassment policy

The library also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

The Hiring, Firing, and Discipline for Employers guide focuses on all the issues faced by employers and managers, with seven state-by-state charts and 14 chapters, covering topics such as handling applications, employee performance documentation, ADA concerns like reasonable accommodation, separation of medical paperwork, termination, and much more.

Wages and Hours— An Employer's Guide provides 20 chapters and 2 appendices, covering topics such as defining "hours worked", computation of overtime compensation, exemptions from overtime, and much more.

An Employer's Guide to FMLA and ADA walks you through the many complicated procedures associated with keeping your business in compliance with the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA). The guide will help you answer questions such as: who is eligible for medical leave, what constitutes a disability, am I properly displaying FMLA posters, and more. 

Employment Verification: Immigration, Form I-9, and E-Verify walks you through the many complicated procedures associated with verifying the work authorization of your workers and maintaining a business that is in compliance with the Immigration Reform and Control Act of 1986 (IRCA).

Workplace Safety and Health Compliance Manual covers citations and civil penalties, affirmative defenses, development of a comprehensive health and safety program, and much more.

Employee Benefits--An Employer's Guide provides guidance on topics such as: The Health Care Reform Act, severance, benefit plans, and much more.

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Texas Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

Texas Pro was created in collaboration with Kemp Smith, and authored by C.B. Burns.


Testimonials

The Texas Human Resources Manual is a low-cost essential for Texas businesses. Our members value the HR manuals as a quick resource for HR questions and issues that come up in the workplace.

Bill Hammond, CEO, Texas Association of Business location, Austin, Texas


I wanted to let you know that the manuals are very helpful in the day-to-day operation of the HR world. They have personally been extremely helpful on difficult days, especially the Model Policies and Forms I have used them several times and plan to continue to use both of the books for reference.

Gina Larkins, HR Director, Radiology, Inc., Paris, Texas


I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc.


hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois


About the law firm

Kemp Smith

Founded in 1866, Kemp Smith has 150 years of experience serving our clients, communities and profession.  Attorneys in each of our firm’s areas of practice are experienced professionals who will be as dedicated to your business as you are. We continually strive to surpass clients’ expectations through responsiveness, competence and integrity.  Our attorneys have deep experience over a broad range of sophisticated legal matters.

The firm boasts 13 partners many who have been selected to the...read more

Texas Association of Business

The Texas Association of Business (TAB), Texas’ leading employer organization, is pleased to present the Texas HR Library. We hope it will help you operate your business more efficiently and avoid the hidden pitfalls that lurk among the maze known as HR.

Targeted, timely and comprehensive, this manual is considered the cornerstone guide of the compliance library. It covers more than 60 primary topics directly related to the employment process, from job descriptions through termination and beyond. Each includes practical advice on what should be done, solid advice on how to do it and a complete explanation of why it is important.

This updated and revised edition of the Model Policies and Forms for Texas Employers was not written as a response to employee-related problems, but to help you avoid them. The guidelines and checklists will make that easier and the examples, FAQ’s and step-by-step instructions will give you the... learn more


Topics covered

Texas Human Resources Manual

About the Texas Association of Business

About Kemp Smith

About the author

Preface

Introduction - Features of the HR Library

Chapter 01: Snapshot - An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Restrictive covenants and trade secrets

Chapter 09: Employee handbooks

Chapter 10: Wages and hours

Chapter 11: Child labor

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodations

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Active military and veteran's rights

Chapter 19: Families First Coronavirus Response Act

Chapter 20: Personnel files

Chapter 21: Performance evaluations

Chapter 22: Workplace investigations

Chapter 23: Discipline

Chapter 24: Termination

Chapter 25: Plant closings and mass layoffs

Chapter 26: Health insurance continuation coverage

Chapter 27: Unemployment compensation

Chapter 28: Whistleblower protections

Chapter 29: Privacy rights

Chapter 30: Health insurance portability and privacy

Chapter 31: Protecting electronic information

Chapter 32: Safety and health

Chapter 33: Workplace violence

Chapter 34: Workers' compensation

Chapter 35: Politics in the workplace

Chapter 36: Federal contractors and affirmative action

Chapter 37: Public employers

Chapter 38: Unions

Chapter 39: Drugs, alcohol and tobacco use

Chapter 40: Diversity in the workplace

Chapter 41: Telecommuting

Chapter 42: Employment practices liability insurance

Chapter 43: Resolving disputes

Chapter 44: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Appendix C: Employment reference websites

Appendix D: Directory of government agencies

Workplace Safety and Health Compliance Manual

About Fisher Phillips LLP

About the Author

Chapter 01: Snapshot - An HR audit

Chapter 02: Introduction

Chapter 03: Duties and responsibilities

Chapter 04: Employer's general duty

Chapter 05: Recordkeeping requirements

Chapter 06: Significant standards

Chapter 07: Inspections

Chapter 08: Citations and civil penalties

Chapter 09: Settling citations

Chapter 10: Procedural and affirmative defenses

Chapter 11: Criminal penalties

Chapter 12: Developing a comprehensive health and safety program

Chapter 13: Whistleblower protections

Chapter 14: Emergency response and preparedness

Appendix A: Required postings

Appendix B: Forms for recording work-related injuries and illnesses

Appendix C: Partially exempt industries from recordkeeping requirements

Appendix D: Safety checklist

Appendix E: State plan review commissions/boards

Appendix F: State plan notice of contest timeline

Appendix G: Emergency action plan checklist

Appendix H: Safety strategies

Appendix I: Model Written Lockout/Tagout Program

Appendix J: National, regional, local and special emphasis inspection programs

Appendix K: OSHA Injury and Illness Recordability Worksheet

Appendix L: Handling violence in the workplace

Appendix M: Safety for temporary employees

Appendix N: Fact Sheet: General industry walking-working surfaces and fall protection standards

Wages and Hours – An Employer’s Guide

Squire Patton Boggs

About the authors

Chapter 01: Snapshot - An HR audit

Chapter 02: Overview

Chapter 03: Covered employers

Chapter 04: Workers not covered by federal law

Chapter 05: Leased or temporary employees

Chapter 06: White-collar exemptions

Chapter 07: Additional exemptions

Chapter 08: Minimum wage requirements - nonexempt employees

Chapter 09: Overtime compensation - nonexempt employees

Chapter 10: What counts as “wages” - nonexempt employees

Chapter 11: Determining work time - nonexempt employees

Chapter 12: Deductions from pay

Chapter 13: Recordkeeping requirements

Chapter 14: Enforcement

Chapter 15: Remote workers and telecommuting

Chapter 16: Posting requirements

Chapter 17: Employment of minors

Chapter 18: Equal pay

Chapter 19: Payment of wages

Chapter 20: Where to go for more information

Appendix A: State agencies

Appendix B: Wage and hour district offices

Hiring, Firing and Discipline for Employers

About FordHarrison LLP

About the Editors

Editor's Foreward

Chapter 01: Snapshot - An HR audit

Chapter 02: Pre-employment issues

Chapter 03: Pre-employment testing

Chapter 04: Interviews

Chapter 05: Background checks

Chapter 06: The employment relationship

Chapter 07: New hire reporting

Chapter 08: Policy manuals and employee handbooks

Chapter 09: Personnel files

Chapter 10: Employment contracts

Chapter 11: Noncompete agreements and trade secrets

Chapter 12: Affirmative action

Chapter 13: Discipline

Chapter 14: Termination

Chapter 15: Layoffs

Chapter 16: Employment litigation

Chapter 17: Union organizing activity

Chapter 18: Social media

Appendix A: Federal recordkeeping requirements

Appendix B: Posting requirements

Employment Verification: Immigration, Form I-9 and E-Verify

About the Cavanagh Law Firm PA

About the Editors

Chapter 01: Snapshot - An HR audit

Chapter 02: Immigration and employment

Chapter 03: Immigration visas

Chapter 04: Form I-9

Chapter 05: Tips to complete the Form I-9

Chapter 06: Conducting internal audits

Chapter 07: Expired documents and the I-9 form

Chapter 08: Anti-discrimination provisions

Chapter 09: Electronic completion and storage of Form I-9

Chapter 10: No-match letter and wage reporting compliance

Chapter 11: Additional verification services

Chapter 12: Investigations

Chapter 13: IMAGE program

Chapter 14: Responding to visits and calls regarding immigration

Chapter 15: E-Verify

Chapter 16: E-Verify regulations for federal contractors and subcontractors

Chapter 17: Helpful steps to comply with E-Verify requirements

Chapter 18: Criminal enforcement and I-9 audits

Appendix A: Sample memorandum

Employee Benefits – An Employer's Guide

About Ogletree Deakins

About the authors

Preface

Chapter 01: Employee benefits law

Chapter 02: Life Insurance

Chapter 03: Health benefits plans

Chapter 04: Regulation of group health plans

Chapter 05: Health insurance reform

Chapter 06: Disability plans

Chapter 07: Severance plans

Chapter 08: Cafeteria plans

Chapter 09: Retirement plans

Chapter 10: Additional 401(k) qualification requirements

Chapter 11: Nonqualified deferred compensation plans

Chapter 12: Employee communications

Chapter 13: Fiduciary duties

Chapter 14: Other fringe benefits

Chapter 15: Recent developments

An Employer’s Guide to FMLA and ADA

About FordHarrison LLP

About the author

Introduction

Snapshot - An HR audit

Chapter 01: Introduction to the Family and Medical Leave Act

Chapter 02: Key definitions

Chapter 03: Employer coverage and employee eligibility

Chapter 04: Reasons for leave

Chapter 05: Serious health conditions

Chapter 06: Military leave

Chapter 07: Length of leave

Chapter 08: Notice and documentation - Employee obligations and employer challenges

Chapter 09: Certifications necessary for leave

Chapter 10: Employer notice and documentation requirements

Chapter 11: Employee rights

Chapter 12: Enforcement of the Family and Medical Leave Act

Chapter 13: Amendments and proposals

Chapter 14: Introduction to the Americans with Disabilities Act

Chapter 15: The Americans with Disabilities Act Amendments Act

Chapter 16: Employers covered

Chapter 17: "Disability" in detail

Chapter 18: Reasonable accommodations

Chapter 19: The Pregnancy Discrimination Act

Chapter 20: How the Americans with Disabilities Act impacts your business

Chapter 21: Enforcement of the Americans with Disabilities Act

Appendix A: Leave and other state laws

Forms and Policies

Sample: Occupational injury and illness reporting policy

Model: Written hazard communication program

Sample: Vaccination acknowledgment

Sample Inspection Checklist

Company Commitment to Safety

Hazard Assessment Form

Model Safety and Health policy

Sample Emergency Action Plan

OSHA Poster - Job Safety, It's the Law

OSHA Form 300A - Summary of Work-Related Injuries and Illnesses

OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses

Model Written Lockout-Tag Out Program

SPB-2019-Minimum-Wage-Chart-12-2-19.pdf

Applicant Statement and Release

Educational Reference

Employment Application (Option 1)

Employment Application (Option 2)

Employment Application (Option 3)

Employment Application (Option 4)

Employment Interview Analysis

Employment Reference

Federal Contractor Veteran's Employment Report VETS-4212

Form W-4 (2020)

Interview Checklist

Interviewer Evaluation

Interviewing Checklist

Interviewing Form

Invitation to Self-Identify

Pre-Hiring Checklist

Reference Release Form

Release to Give Reference

Voluntary Self-Identification of Disability

Adverse Action Notice

Certification to Consumer Reporting Agency

Disclosure and Authorization to Obtain Reports

Pre-Adverse Action Notice

Form I-9 (2020)

Form I-9 Instructions (2020)

Employment Status: A Comparative Approach

Employment Confidentiality Agreement

401(k) Plan Policy

Absence Control Policy

ADA Policy (If Employer or Employee not Covered by FMLA)

Bad Weather Policy

Benefits Policy

Bereavement Policy

Break Time for Nursing Mothers Policy

Cell Phone Policy (Option 1)

Cell Phone Policy (Option 2)

COBRA Policy

Compensation Policy

Compensation Review Policy

Complaint Procedure Policy (Option 1)

Complaint Procedure Policy (Option 2)

Computer System Policy

Confidential Company Information Policy

Conflicts of Interest Policy (Option 1)

Conflicts of Interest Policy (Option 2)

Conflicts of Interest Policy (Option 3)

Conflicts of Interest Policy (Option 4)

Conflicts of Interest Policy (Option 5)

Conflicts of Interest Policy (Option 6)

Continuing Education Policy

Direct Deposit Policy

Disciplinary Action Policy

Dress Code Policy (Option 1)

Dress Code Policy (Option 2)

Dress Code Policy (Option 3)

Dress Code Policy (Option 4)

Drug and Alcohol Policy (Option 1)

Drug and Alcohol Policy (Option 2)

Email Policy (Option 1)

Email Policy (Option 2)

Employee Assistance Plan Policy

Employee Classification Policy

Employee Suggestion Program Entry Form

Employment of Relatives Policy

Employment Status Policy

Equal Employment Policy

Examination of Pay Records Policy (Option 1)

Examination of Pay Records Policy (Option 2)

Family and Medical Leave Policy

Flexible Spending Plan Policy

General Rules and Regulations Policy

Harassment Policy

Health Insurance Policy

Holiday Policy (Option 1)

Holiday Policy (Option 2)

Hours of Work Policy (Option 1)

Hours of Work Policy (Option 2)

Inspection of Property Policy (Option 1)

Inspection of Property Policy (Option 2)

Interns Policy

Introduction Policy

Investment Policy

Jury Duty Policy (Option 1)

Jury Duty Policy (Option 2)

Layoff Policy

Long-Term Disability Policy

Military Leave Policy

Model Standards of Conduct-Discipline Policy

Music in the Workplace Policy

National Guard Policy

Newborns' and Mothers' Health Protection Act Notice

No-Fault Attendance Policy (Option 1)

No-Fault Attendance Policy (Option 2)

Non-Fraternization Policy (Option 1)

Non-Fraternization Policy (Option 2)

Non-Fraternization Policy (Option 3)

No Sick Time Policy (Personal Days)

No Solicitation Policy (Option 1)

No Solicitation Policy (Option 2)

Orientation Period Policy

Overtime Policy

Paid Time Off Policy

Payroll Advance Policy

Performance Review Policy

Personal Conduct Policy

Personal Days Policy

Personal Leave of Absence Policy

Personal Use of Company Property, Office Equipment and Supplies (Option 1)

Personal Use of Company Property, Office Equipment and Supplies (Option 2)

Promotion Policy

Receipt of Handbook Policy (Option 1)

Receipt of Handbook Policy (Option 2)

Receipt Statement

Reference Request Policy

Resignation Policy (Option 1)

Resignation Policy (Option 2)

Sample "Zero-Tolerance" Program

Short-Term Disability Policy

Sick Days Policy

Smoking Policy

Suggestion Policy

Telephone Usage Policy

Termination Policy (Option 1)

Termination Policy (Option 2)

Termination Policy (Option 3)

Time Cards Policy

Timekeeping Policy

Union-Free Policy (Option 1)

Union-Free Policy (Option 2)

Vacation Policy (Option 1)

Vacation Policy (Option 2)

Violence in the Workplace Policy

Voting Leave Policy

Wage Deduction Authorization Policy

Weapons Policy

Workers' Compensation Leave Policy

Workers' Compensation Policy

Employee Payroll Change Notice Form (Option 1)

Employee Payroll Change Notice Form (Option 2)

Employer Notice of Change in Employment

Salary Change Recommendation Form

Beneficiary Designation Form (Option 1)

Beneficiary Designation Form (Option 2)

Cafeteria Plan Enrollment Form

Model Certificate of Creditable Coverage

Model Notice of Creditable Prescription Drug Coverage

Model Notice of Non-Creditable Prescription Drug Coverage

Participant Contribution Change Form

Participant Contribution Election Form

Participation Firm for Electing Rollovers to the 401(k) Profit-Sharing Plan

Participation Form for Electing Distributions after Termination of Employment

Pre-Age 59.5 Hardship Withdrawal Instructions (for Withholding 401(k) Contributions)

Pre-Age 59.5 Hardship Withdrawal Instructions (for Withholding Rollover Amounts)

Pre-Age 59.5 Hardship Withdrawal Request Form (for Withdrawing 401(k) Contributions)

Pre-Age 59.5 Hardship Withdrawal Request Form (for Withdrawing Rollover Amounts)

Statement of HIPAA Portability Rights

Accommodation Request Form (Option 1)

Accommodation Request Form (Option 2)

Physician's Information Supporting Request for Accommodation

Physician's Release to Return to Work

Physician's Statement Concerning Leave

Request for Leave of Absence (Non-FMLA)

Request Form for Non-FMLA Leave

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Exempt Performance Appraisal

Job Classification Performance Review Form

Performance Appraisal Summary

Performance Evaluation

Disciplinary Action Record

Disciplinary Rules and Regulations

Checklist of Factors for Terminating and Replacing "Protected" Employees

COBRA Termination Report

Employee Separation Clearance Checklist

Exit Checklist

Exit Interview Form (Option 1)

Exit Interview Form (Option 2)

Separation Summary

COBRA Information

Model Certificate of Creditable Coverage

Model COBRA Continuation Coverage Election Notice (2020)

Model COBRA Continuation Coverage General Notice (2020)

Time-of-Hire Notice to Qualified Beneficiary Concerning Continuation of Coverage and COBRA (Option 1)

Time-of-Hire Notice to Qualify Beneficiary Concerning Concentration of Coverage under COBRA (Option 2)

Certificate of Group Health Plan Coverage

Statement of HIPAA Portability Rights

Sample Acknowledgment-Consent Form

Sample Solicitation and Distribution Policy

Sample Telecommunications Policy

Employer-Telecommuter Written Agreement Checklist

Telecommuting Checklist

Telecommuting Policy

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster

Company Use Job Description

Sample Job Questionairre

I-9 Form (2020)

I-9 Form Instructions (2020)

Immigration Compliance and Acknowledgment Form

I-9 Form (2020)

I-9 Form Instructions (2020)

No-Match Checklist

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

The Family and Medical Leave Act Poster (English)

The Family and Medical Leave Act Poster (Spanish)

WH-381 Notice of Eligibility & Rights and Responsibilities

WH-382 Designation Notice