Kansas Human Resources Manual


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A comprehensive guide to Kansas and federal employment laws.


Your books and newsletters have helped me to run our company more efficiently. Our 150 employees and I appreciate your guidance by keeping us on the right track.

Gary Albright, President/CEO, Becker Tire & Treading Inc., Kansas, Great Bend

I love your books because they are very useful to me. I have gotten a lot of questions answered with the books and your weekly newsletter. Some of our policies are just now getting into this century, which is what I have been working on for two years. It is a slow process but we are getting there. Your books and newsletters have been very helpful to me with this information. Thank you very much.

Juanita States, HR Assistant, Langworth LLC, Topeka, Kansas

From the moment I opened the box and began reading Chapter One, I could not put the book down! As a member of many boards in Witchita, Kansas, you can be certain that I will be bragging about this wonderful tool to all of the organizations that I work with.

Regina Mille, Owner, Princeton Children's Center, Wichita, Kansas

The Kansas Chamber takes pride in offering the Kansas Human Resources Manual. It is an outstanding product that helps Kansas businesses understand the ever-changing laws, helping them operate more efficiently and avoid costly mistakes.

Kent D. Beisner, Chief Operating Officer, Kansas Chamber of Commerce, Topeka, Kansas

I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc.

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

Kansas Chamber of Commerce

The Kansas Chamber of Commerce continues to move Kansas towards becoming the best state in America to do business. The member-driven Chamber’s strength comes from its base of Kansas employers from the entire state. These include small, medium and large businesses ranging from one-person firms to large companies with thousands of employees.

Employers all across Kansas are fighting higher costs of doing business, including out of control health care costs. The Chamber listens to these Kansas employers and takes their concerns directly to the government decision-makers at the Statehouse in Topeka.

The Chamber works hard to reduce taxes on business, halt lawsuit abuse, lower unemployment insurance expenses, reduce workers compensation costs, and manage health care costs.

The Kansas Chamber is growing the ranks of Pro-Jobs Legislators – a group of pro-business legislators in the Capitol. With growing support in both the House and the Senate, Pro-Jobs Legislators work hard to... learn more

Topics covered

Kansas Human Resources Manual


About the firm

About the Author

Features of the HR Library


Chapter 01: Snapshot - An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Immigration

Chapter 05: Policies and procedures manuals

Chapter 06: Independent contractors

Chapter 07: Temporary and leased employees

Chapter 08: Wages and hours

Chapter 09: Child labor

Chapter 10: Discrimination

Chapter 11: Disabilities and reasonable accommodation

Chapter 12: Workplace harassment

Chapter 13: Benefits

Chapter 14: Health insurance reform

Chapter 15: Family and medical leave

Chapter 16: Military leave

Chapter 17: Other types of leave

Chapter 18: Performance evaluations

Chapter 19: Workplace investigations

Chapter 20: Discipline

Chapter 21: Termination

Chapter 22: Reductions in force

Chapter 23: Plant closings and mass layoffs

Chapter 24: Whistleblower protections

Chapter 25: Health insurance continuation coverage

Chapter 26: Health insurance portability and privacy

Chapter 27: Workers' compensation

Chapter 28: Unemployment compensation

Chapter 29: Privacy rights

Chapter 30: Social media

Chapter 31: Protecting electronic information

Chapter 32: Safety and health

Chapter 33: Workplace violence

Chapter 34: Politics in the workplace

Chapter 35: Celebrations in the workplace

Chapter 36: Federal contractors and affirmative action

Chapter 37: Public employers

Chapter 38: Labor relations

Chapter 39: Disaster planning

Chapter 40: Telecommuting

Chapter 41: Families First Coronavirus Response Act

Chapter 42: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Application for At-Will Employment (Option 1)

Application for At-Will Employment (Option 2)

Application for At-Will Employment (Option 3)

Application for At-Will Employment (Option 4)

A Summary of Your Rights Under the FCRA

Attendance and Punctuality Policy

Attendance Policy (Option 1)

Attendance Policy (Option 2)

Background Research Release (Option 1)

Background Research Release (Option 2)

Background Verification Disclosure

Criminal Background Check Release

Criminal Background Checks, Notice Regarding

Driving History

Educational Reference

Employee Classification Policy

Employment Interview Analysis

Employment of Relatives Policy

Employment Reference

Fair Credit Reporting Act Consent

Fair Credit Reporting Act Notice

Fair Credit Reporting Act Step-by-Step Guide

Fair Credit Reporting Act Summary of Rights 9-2018

Fair Credit Reporting Act Warning Memo to Employees

Form I-9 (2020)

Form W-4 (2020)

Interview Checklist

Interviewer Evaluation

Interviewing Form

Job Description Form

Kansas K-4 Income Tax Withholding

Model Health Insurance Notice for Those with Plans

Model Notice for Employers Who Do Not Offer a Health Plan

Notice of Adverse Employment Action

Offer Letter

Orientation Period Policy

Pre-Adverse Action Notice

Questions for Applicant

Reference Inquiry

Reference Release Form

Self Identification Form - Race

Self Identification Form - Veterans

Voluntary Self Identification of a Disability

Form I-9 (2020)

Form I-9 Instruction (2020)

Model I-9 Policy

Acknowledgment of Receipt of Handbook

Attendance Policy (Option 1)

Attendance Policy (Option 2)

Bright Idea Entry Form

Business Ethics Policy (Option 1)

Business Ethics Policy (Option 2)

Cellphone Policy

Cellphone Policy (Option 1)

Cellphone Policy (Option 2)

Confidentiality Agreement

Confidentiality Policy

Conflict of Interest Policy

Discipline Policy

Domestic Violence Leave Policy

Dress Code Policy.docx

Drug and Alchol Policy without Testing

Drug and Alchol Policy with Testing (Excluding Pre-employment screening)

Email Policy

Employee Suggestion Program Entry Form

Employee Suggestions Policy

Equal Employment Opportunity Policy

Family and Medical Leave Act Policy

Genetic Discrimination policy

Holiday Policy

Inspection Policy

Introduction to Handbook

Jury Duty Policy

Military Leave Policy

Music Policy

Nursing Mother Policy

Paid Time Off Policy

Personal Conduct Policy

Personal Days Policy

Reasonable Accommodations Policy

Reference Policy

Rules of Conduct Policy

Sexual Harassment Policy

Sick Leave Policy

Smoking Policy

Telecommuting Agreement

Telecommuting Policy

Telephone Usage Policy

Vacation Policy

Voting Leave Policy

Direct Deposit Form

Employee Payroll Change Notice

Hours of Work Policy (Option 1)

Hours of Work Policy (Option 2)

Overtime Policy

Payroll Advance Policy

Payroll Direct Deposit Form

Salary Basis Policy

Timekeeping Policy

Accommodation Request

Reasonable Accommodation Request Form (Option 1)

Reasonable Accommodation Request Form (Option 2)

Anti-Harassment Policy

Non-fraternization Policy

Zero Tolerance policy

401(k) Policy

Beneficiary Designation Form

Designation of Beneficiary

Health Insurance Policy

Long-term Disability Plan Policy

Short-Term Disability Plan Policy

Tuition Reimbursement Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provder for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency for MIlitary Family Leave

WH-385 Certification fo Serious Injury or Illness of Covered Servicemember - for Military Family Leave

WH-385-V Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave

Bereavement Leave Policy

Non-FMLA Leave Policy

Personal Days Policy

Request Form for FMLA Leave

Request Form for Leave

9 Performance Appraisal.docx

Compensation Review Policy

Exempt Performance Appraisal

Performance Appraisal Summary

Performance Evaluation

Performance Review Policy

Promotion and Transfer Policy

Self Peer Evaluation Form

Discipline Documentation Form

First-Step Warning

Second-Step Warning

Third-Step Warning

Employee Exit Interview (Option 1)

Employee Exit Interview (Option 2)

Employee Separation Clearance Checklist

Exit Checklist

Separation Summary

Termination Policy

Layoff and Recall Policy

Model Notice to Affected Employees

Model Notice to Bargaining Representative

Model Notice to Government Officials

COBRA Election Form

COBRA Information Form

COBRA Initial Notice to Qualified Beneficiary

COBRA Notice of Other Coverage

COBRA Qualifying Event Election Form (18-months)

COBRA Qualifying Event Election Form (36-months)

COBRA Qualifying Event Election Notice (18-months)

COBRA Qualifying Event Election Notice (36-months)

COBRA Second Qualifying Event Notice

COBRA Termination Form.docx

COBRA Termination Report

Social Security Administration Determination of Disability

Introduction-Policy Statement

Monitoring Provision (Routine Monitoring)

Monitoring Provisions (No Routine Monitoring)

Voicemail Policy

Social Media Policy

Appropriate Use Policy

Computer System Policy

Confidentiality Policy

Information Security Policy

Message and Document Creation and Retention Policy

Ownership of Information, Data and Software Policy

Personal Use Policy

Remote Access Policy

Accident Reporting Policy

Record of Accident-Incident-Serious Harm Form

Safety and Health Policy (Option 1)

Safety and Health Policy (Option 2)

Safety and Health Policy (Option 3)

Anti-bullying policy

Workplace Violence Policy

No Solicitation - Distribution Policy

Union-free Policy (Option 1)

Union-Free Policy (Option 2)

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster

Examination of Records Policy