North Carolina Pro


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In-depth HR guides to North Carolina and federal employment. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for North Carolina employers and made available by the North Carolina Chamber of Commerce in a continuing effort to provide reliable and practical information for our members and the North Carolina business community.

Brand new chapters on COVID-19 in the workplace include:

  • New Families First Coronavirus Response Act Posting Requirement
  • Families First Coronavirus Response Act addition to FMLA and how it applies to your business
  • Telecommuting – telecommuting policy, agreement and employee checklist
  • Handling Pandemics and Communicable Diseases in the Workplace

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The North Carolina Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Confidently writing a harassment policy

The library also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

The Hiring, Firing, and Discipline for Employers guide focuses on all the issues faced by employers and managers, with seven state-by-state charts and 14 chapters, covering topics such as handling applications, employee performance documentation, ADA concerns like reasonable accommodation, separation of medical paperwork, termination, and much more.

Wages and Hours— An Employer's Guide provides 20 chapters and 2 appendices, covering topics such as defining "hours worked", computation of overtime compensation, exemptions from overtime, and much more.

An Employer's Guide to FMLA and ADA walks you through the many complicated procedures associated with keeping your business in compliance with the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA). The guide will help you answer questions such as: who is eligible for medical leave, what constitutes a disability, am I properly displaying FMLA posters, and more. 

Employment Verification: Immigration, Form I-9, and E-Verify walks you through the many complicated procedures associated with verifying the work authorization of your workers and maintaining a business that is in compliance with the Immigration Reform and Control Act of 1986 (IRCA).

Workplace Safety and Health Compliance Manual covers citations and civil penalties, affirmative defenses, development of a comprehensive health and safety program, and much more.

Employee Benefits--An Employer's Guide provides guidance on topics such as: The Health Care Reform Act, severance, benefit plans, and much more.

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The North Carolina Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

North Carolina Pro was created in collaboration with Fisher & Phillips LLP, Ford & Harrison LLP, Ogletree, Deakins, Nash, Smoak & Stewart, P.C., Smith Anderson, Squire Patton Boggs, and authored by David A. Selden, Edwin G. Foulke, Jr., Ellisa H. Culp, Eric D. Penkert, Frank L. Day, Jr., Heidi Nunn-Gilman, Jill S. Kirila, Julie A. Pace, Kim Korando, Nancy Van der Veer Holt, Shennan Harris, Thomas M. Christina, Travis Hockaday.


I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc. is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm

Fisher & Phillips LLP

Established in 1948, FISHER & PHILLIPS LLP is one of the country’s oldest and largest firms devoted exclusively to representing employers in labor, employment, wage-hour, workplace safety and health, employee benefits, and business immigration law. Our depth and breadth of experience in these niche areas are unsurpassed.

Our practice includes counseling and defending employers under all major federal and state labor, employment, employee benefits, workplace safety and health, and business immigration laws and regulations including, more ,

Ford & Harrison LLP

FordHarrison is a labor & employment firm with nearly 200 attorneys in 28 offices, including three affiliate firms.

The firm has built a national legal practice as one of the nation's leading defense firms with an exclusive focus on labor law, employment law, litigation, business immigration, employee benefits and executive compensation. Through its global practice group and membership in the global employment law firm alliance, Ius Laboris, FordHarrison provides clients that have multinational operations with a more ,

Ogletree, Deakins, Nash, Smoak & Stewart, P.C.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms in the world, representing management in all types of employment related legal matters. The firm has more than 850 lawyers located in 53 offices across North America and in Europe. For more than four decades, Ogletree Deakins has offered clients representation in every aspect of labor and employment laws, including business immigration, employee benefits and workplace safety and health more ,

Smith Anderson

Smith Anderson is the largest business and litigation law firm headquartered in the Research Triangle area and one of the largest in North Carolina. It is the largest Raleigh-based law firm and one of only four North Carolina firms to make the National Law Journal’s 2013 “NLJ 350” list, which identifies the largest law firms in the United States by number of lawyers.

Smith Anderson’s practice groups and lawyers regularly are recognized by Chambers USA: America’s more ,

Squire Patton Boggs

Squire Patton Boggs combines sound legal counsel with a deep knowledge of our clients’ businesses to resolve their legal challenges. We care about the quality of our services, the success of our clients and the relationships that are forged through those successes. With approximately 1,500 lawyers in 44 offices located in 21 countries, our global legal practice is in the markets where our clients do business.

Our labor and employment lawyers represent employers across the more

North Carolina Chamber

The North Carolina Chamber is a nonpartisan business advocacy organization that works in the legislative, regulatory and political arenas to proactively drive positive change to ensure that North Carolina is a leading place in the world to do business.

As the state’s largest, broad-based business advocacy organization, the North Carolina Chamber has 35,000 members who employ 1.26 million workers in North Carolina. Through their investment and engagement, the Chamber operates a fully-integrated enterprise that utilizes a multi-tiered strategy to secure North Carolina’s future: The North Carolina Chamber Foundation is shaping the future with a long-term strategy for economic prosperity, the North Carolina Chamber advocates for the policies that move the state forward and the North Carolina Chamber Political Program analyzes and shapes the political landscape to make change possible.

Driving the agenda for those efforts is North Carolina Vision 2030 – A Plan for Accelerating Job Growth and... learn more

Topics covered

North Carolina Human Resources Manual

About the North Carolina Chamber

About Smith Anderson

About the authors

Features of the HR Library

Chapter 01: Introduction

Chapter 02: Compliance thresholds

Chapter 03: Employees, independent contractors and joint employment issues

Chapter 04: Preserving at-will status

Chapter 05: Recruiting and hiring

Chapter 06: Employee handbooks

Chapter 07: Equal employment opportunities

Chapter 08: Disabilities and genetic information

Chapter 09: Harassment

Chapter 10: Retaliation

Chapter 11: Affirmative action and diversity

Chapter 12: Wages and hours

Chapter 13: Child labor

Chapter 14: Absences, time off benefits and leave

Chapter 15: Benefits

Chapter 16: Workers’ compensation

Chapter 17: Employee privacy

Chapter 18: Drug testing

Chapter 19: Polygraph testing

Chapter 20: Noncompete agreements, trade secrets and protecting company information

Chapter 21: Technology in HR

Chapter 22: Termination and reductions in force

Chapter 23: Unemployment benefits

Chapter 24: Workplace violence

Chapter 25: Safety and health

Chapter 26: Labor laws

Chapter 27: Immigration

Chapter 28: Tips for documentation

Chapter 29: Disciplinary and performance documentation

Chapter 30: Telecommuting

Chapter 31: Families First Coronavirus Response Act

Chapter 32: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Workplace Safety and Health Compliance Manual

About Fisher Phillips LLP

About the Author

Chapter 01: Snapshot - An HR audit

Chapter 02: Introduction

Chapter 03: Duties and responsibilities

Chapter 04: Employer's general duty

Chapter 05: Recordkeeping requirements

Chapter 06: Significant standards

Chapter 07: Inspections

Chapter 08: Citations and civil penalties

Chapter 09: Settling citations

Chapter 10: Procedural and affirmative defenses

Chapter 11: Criminal penalties

Chapter 12: Developing a comprehensive health and safety program

Chapter 13: Whistleblower protections

Chapter 14: Emergency response and preparedness

Appendix A: Required postings

Appendix B: Forms for recording work-related injuries and illnesses

Appendix C: Partially exempt industries from recordkeeping requirements

Appendix D: Safety checklist

Appendix E: State plan review commissions/boards

Appendix F: State plan notice of contest timeline

Appendix G: Emergency action plan checklist

Appendix H: Safety strategies

Appendix I: Model Written Lockout/Tagout Program

Appendix J: National, regional, local and special emphasis inspection programs

Appendix K: OSHA Injury and Illness Recordability Worksheet

Appendix L: Handling violence in the workplace

Appendix M: Safety for temporary employees

Appendix N: Fact Sheet: General industry walking-working surfaces and fall protection standards

Wages and Hours – An Employer’s Guide

Squire Patton Boggs

About the authors

Chapter 01: Snapshot - An HR audit

Chapter 02: Overview

Chapter 03: Covered employers

Chapter 04: Workers not covered by federal law

Chapter 05: Leased or temporary employees

Chapter 06: White-collar exemptions

Chapter 07: Additional exemptions

Chapter 08: Minimum wage requirements - nonexempt employees

Chapter 09: Overtime compensation - nonexempt employees

Chapter 10: What counts as “wages” - nonexempt employees

Chapter 11: Determining work time - nonexempt employees

Chapter 12: Deductions from pay

Chapter 13: Recordkeeping requirements

Chapter 14: Enforcement

Chapter 15: Remote workers and telecommuting

Chapter 16: Posting requirements

Chapter 17: Employment of minors

Chapter 18: Equal pay

Chapter 19: Payment of wages

Chapter 20: Where to go for more information

Appendix A: State agencies

Appendix B: Wage and hour district offices

Hiring, Firing and Discipline for Employers

About FordHarrison LLP

About the Editors

Editor's Foreward

Chapter 01: Snapshot - An HR audit

Chapter 02: Pre-employment issues

Chapter 03: Pre-employment testing

Chapter 04: Interviews

Chapter 05: Background checks

Chapter 06: The employment relationship

Chapter 07: New hire reporting

Chapter 08: Policy manuals and employee handbooks

Chapter 09: Personnel files

Chapter 10: Employment contracts

Chapter 11: Noncompete agreements and trade secrets

Chapter 12: Affirmative action

Chapter 13: Discipline

Chapter 14: Termination

Chapter 15: Layoffs

Chapter 16: Employment litigation

Chapter 17: Union organizing activity

Chapter 18: Social media

Appendix A: Federal recordkeeping requirements

Appendix B: Posting requirements

Employment Verification: Immigration, Form I-9 and E-Verify

About the Cavanagh Law Firm PA

About the Editors

Chapter 01: Snapshot - An HR audit

Chapter 02: Immigration and employment

Chapter 03: Immigration visas

Chapter 04: Form I-9

Chapter 05: Tips to complete the Form I-9

Chapter 06: Conducting internal audits

Chapter 07: Expired documents and the I-9 form

Chapter 08: Anti-discrimination provisions

Chapter 09: Electronic completion and storage of Form I-9

Chapter 10: No-match letter and wage reporting compliance

Chapter 11: Additional verification services

Chapter 12: Investigations

Chapter 13: IMAGE program

Chapter 14: Responding to visits and calls regarding immigration

Chapter 15: E-Verify

Chapter 16: E-Verify regulations for federal contractors and subcontractors

Chapter 17: Helpful steps to comply with E-Verify requirements

Chapter 18: Criminal enforcement and I-9 audits

Appendix A: Sample memorandum

Employee Benefits – An Employer's Guide

About Ogletree Deakins

About the authors


Chapter 01: Employee benefits law

Chapter 02: Life Insurance

Chapter 03: Health benefits plans

Chapter 04: Regulation of group health plans

Chapter 05: Health insurance reform

Chapter 06: Disability plans

Chapter 07: Severance plans

Chapter 08: Cafeteria plans

Chapter 09: Retirement plans

Chapter 10: Additional 401(k) qualification requirements

Chapter 11: Nonqualified deferred compensation plans

Chapter 12: Employee communications

Chapter 13: Fiduciary duties

Chapter 14: Other fringe benefits

Chapter 15: Recent developments

An Employer’s Guide to FMLA and ADA

About FordHarrison LLP

About the author


Snapshot - An HR audit

Chapter 01: Introduction to the Family and Medical Leave Act

Chapter 02: Key definitions

Chapter 03: Employer coverage and employee eligibility

Chapter 04: Reasons for leave

Chapter 05: Serious health conditions

Chapter 06: Military leave

Chapter 07: Length of leave

Chapter 08: Notice and documentation - Employee obligations and employer challenges

Chapter 09: Certifications necessary for leave

Chapter 10: Employer notice and documentation requirements

Chapter 11: Employee rights

Chapter 12: Enforcement of the Family and Medical Leave Act

Chapter 13: Amendments and proposals

Chapter 14: Introduction to the Americans with Disabilities Act

Chapter 15: The Americans with Disabilities Act Amendments Act

Chapter 16: Employers covered

Chapter 17: "Disability" in detail

Chapter 18: Reasonable accommodations

Chapter 19: The Pregnancy Discrimination Act

Chapter 20: How the Americans with Disabilities Act impacts your business

Chapter 21: Enforcement of the Americans with Disabilities Act

Appendix A: Leave and other state laws

Forms and Policies

Sample: Occupational injury and illness reporting policy

Model: Written hazard communication program

Sample: Vaccination acknowledgment

Sample Inspection Checklist

Company Commitment to Safety

Hazard Assessment Form

Model Safety and Health policy

Sample Emergency Action Plan

OSHA Poster - Job Safety, It's the Law

OSHA Form 300A - Summary of Work-Related Injuries and Illnesses

OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses

Model Written Lockout-Tag Out Program


Model Employment At-Will Policy

Background Check Data Form

Candidate Tracking Log

Criminal History Matrix

Criminal Records Guidelines

EEO-1 Report Component 2 Instruction Book

EEO-1 Report Component 2 Online Filing Sample Form

EEO-1 Report Instruction Booklet

Emergency Contact Form

Employment Application

Equal Employment Opportunity Instruction Booklet

Fair Credit Reporting Act Disclosure (for Checks involving Personal Interviews)

Fair Credit Reporting Act Disclosure (for Checks not Involving Personal Interviews)

Fair Credit Reporting Act Post-Use Letter

Fair Credit Reporting Act Pre-Use Letter

Form I-9 (2020)

Form I-9 Instructions (2020)

Form W-4 (2020)

I-9 Form Compliance Responsibilities and Acknowledgment Memorandum

Interview Notes-Evaluation

Introductory Period Policy

Job Description

Job Seeker EEO Survey (not for Federal Contractors)

NC-4 Employee's Withholding Allowance Certificate

New Hire Reporting Form

Offer Letter

Orientation-New Hire Checklist

Personnel Action Form

Reference Check Checklist

Rejection Letter

VETS-4212 Report

Access to Personnel Records Policy

Attendance Policy

Business Ethics Policy

Common Employee Handbook Provisions-Sample Table of Contents

Company Resources Policy (Option 1)

Company Resources Policy (Option 2)

Conduct-Disciplinary Policy

Conduct-Disciplinary Policy (for Supervisors and Managers not Protected by the NLRA)

Conduct-Disciplinary Policy (Supervisors and Managers Information)

Dress-Personal Appearance Policy

Drug and Alcohol Policy

Employee Handbook Acknowledgment

Employment Handbook Acknowledgment (for Online Handbooks)

Employment of Relatives Policy

Employment References Policy

Employment Status Policy

Filling Vacancies Policy (Supervisors, Managers Information)

Filling Vacancies-Promotions-Transfers Policy

Grievance Process

Handbook Introduction-Disclaimer

Labor Relations Policy

Mobile Texting, Cellphone and Email Policy

Outside Employment Policy

Smoking, Tobacco Use and Vaping Policy

Social Media Policy

Social Media Policy for Supervisors and Other Managers not Covered by the National Labor Relations Act

Solicitation Policy

Welcome Letter

Workplace Dating (Fraternization) Policy (Option 1)

Workplace Dating (Fraternization) Policy (Option 2)

Workplace Dating (Fraternization) Policy (Option 3)

EEO Policy (for Companies Who Are Covered - Federal Contractors and Subcontractors)

EEO Policy (for Companies Who Are Not Covered - Federal Contractors and Subcontractors)

Employee Request for Accommodation for Disability

Equal Employment Opportunity (Supervisor's and Manager's Information)

Request for Reasonable Religious Accommodation

Model Workplace Harassment Policy

Model Workplace Harassment Policy (Supervisor's and Manager's Information)

EEO and Veteran Status Survey Form

Model Affirmative Action Program Provisions

Model Pay Transparency Nondiscrimination Policy (Legally Required for Covered Federal Contractors and Subcontractors)

Voluntary Self-Identification of Disability Form

Breaks and Meal Periods Policy

Expense Reimbursement Policy

Methods of Computing North Carolina Income Tax Withholding Worksheet

Overtime Policy

Pay Practices Advances Policy

Payroll Deduction Authorization

Payroll Deduction Policy

Timekeeping Policy


Travel Time Policy

Withholding Certificate for Pension or Annuity Payments

Work Schedule Policy

Youth Employment Certificate

Absence Tracking Form

Bereavement Leave Policy

Family and Medical Leave Act Policy

Family and Medical Leave Act Policy Checklist

FMLA Policy (Supervisor and Manager Information)

Holiday Policy

Inclement Weather Policy (Option 1)

Inclement Weather Policy (Option 2)

Inclement Weather Policy (Option 3)

Inclement Weather Policy (Option 4)

Jury Duty - Courtroom Appearance Policy

Military Service Policy

Paid Time Off Policy (Option 1)

Paid Time Off Policy (Option 2) (Hourly Accrual-Cap)

Parental Leave Policy

Parental, School Activities, Juvenile Order, Domestic Violence Policy

Personal Leave Policy

Sick Day - Leave Policy

Time Off, Vacation Leave Request

Vacation Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

Model Benefits Disclaimer

Form 18 - Notice of Accident to Employee and Claim of Employee, Representative or Department (G.S. §§97-22 through 24)

Form 19 - Employer's Report of Employee's Injury or Occupational Disease to the Industrial Commission

Model Searches Policy

Model Drug and Alcohol Consent and Release Form

Model Drug and Alcohol Testing Policy (Employment Handbook Provision)

Model Drug and Alcohol Testing Policy (Supervisor and Manager Information)

North Carolina Controlled Substances Act - Initial Notice to Employees-Applicants

North Carolina Controlled Substances Act - Post-Test Notice to Employees-Applicants

North Carolina Controlled Substances Act - Waiver by Applicant of Confirmation Test

Model Bring Your Own Device (BYOD) Policy

Model Exit Interview

Model Separation Checklist

Model Termination Policy

Sample Form NCUI 500AB Request for Separation Information from Employer

Model Security Policy

Model Weapons Policy

Model Workplace Violence Policy

OSHA Forms 300 300A 301

Safety Policy

Form I-9 (2020)

Form I-9 Instructions (2020)

Model Documentation of Counseling

Model Last Chance Letter (Conduct)

Model Last Chance Letter (Performance)

Model Memorandum of Counseling

Model Performance Appraisal Policy

Model Performance Evaluation (Results)

Model Performance Evaluation (Results - Behavior 1)

Model Performance Evaluation (Results - Behavior 2)

Model Performance Evaluation (Results-Focused)

Model Performance Evaluation (Trait)

Model Performance Evaluation (Trait-Focused)

Model Performance Plan Memorandum

Model Standards of Conduct Policy - Disciplinary Policy (Supervisors-Managers Information)

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster

Company Use Job Description

Sample Job Questionairre

I-9 Form (2020)

I-9 Form Instructions (2020)

Immigration Compliance and Acknowledgment Form

I-9 Form (2020)

I-9 Form Instructions (2020)

No-Match Checklist

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

The Family and Medical Leave Act Poster (English)

The Family and Medical Leave Act Poster (Spanish)

WH-381 Notice of Eligibility & Rights and Responsibilities

WH-382 Designation Notice