| YES |
NO |
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Topic |
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Do you post all the required federal and state posters? |
Appendix A: Recordkeeping requirements |
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Do you keep all medical records separate from other personnel files? |
Personnel files |
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Do you have all new hires complete a Form I-9? |
Immigration |
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Do you retain each employee’s: name, address, date of birth, occupation, rate of pay and compensation, for an entire year? |
Appendix A: Recordkeeping requirements |
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Do you know what questions you may and may not ask job applicants? |
Recruiting and hiring |
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Do you check all job and personal references before hiring? |
Background checks |
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Do you have complete job descriptions that describe the essential and nonessential functions of each job, and do you update them periodically? |
Recruiting and hiring |
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Are your employees properly designated as exempt or nonexempt under the Fair Labor Standards Act? |
Wages and hours |
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Do you have an employee handbook? If so, is it regularly updated, and do you include a clear statement that employment is at-will and not guaranteed? |
Policies and procedures manuals |
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Does your company have a social media policy? |
The Internet and social media |
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Do you pay overtime compensation to non-exempt employees, including salaried employees? |
Wages and hours |
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Do you have a written sexual harassment policy, and are your employees aware of it? |
Discrimination |
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Do you have a procedure for investigating employee misconduct? |
Workplace investigations
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Do your drug and/or alcohol tests comply with both Massachusetts and federal law? |
Recruiting and hiring
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Do you have a progressive discipline policy, and do your supervisors understand it and apply it consistently? |
Discipline |
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Are you aware of federal requirements regarding continuation of group health insurance coverage? |
Health insurance portability and accountability |
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Do you have a plan for dealing with workplace violence? |
Workplace violence |
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Do you have a system for handling wage garnishment or income deduction orders? |
Temporary and leased employees, interns and volunteers |
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Do you know whether your employees are eligible for family and medical leave? |
Family and medical leave |
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Do you have a system for sending out COBRA notices within the required time limits? |
Health insurance continuation |
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Does your company have a plan for complying with WARN in the case of a mass layoff or plant closing? |
Plant closings and mass layoffs |
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Do you know the procedure for reinstating a veteran after military leave? |
Military leave |
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Does your company have a method for evaluating each employee’s performance? |
Performance evaluations |