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Table of contents

This Colorado Human Resources Manual is offered to you for free. Find state specific laws and regulations below.

Snapshot – An HR audit — Colorado

The following list of questions will provide a snapshot of the more critical topics covered in this resource.  You can use this checklist to determine quickly whether or not you are complying with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.” 

 

 

 YES   NO     Chapter Reference 

 

                     Are medical records kept separate from other personnel files? Chapter 03: Recruiting and hiring

 

  Have all posters required by Colorado
and federal law been posted in a prominent location?
Appendix B: Posting Requirements 

 

  Are employment records maintained as long as required by law? Chapter 03: Recruiting and hiring

 

  Is the I-9 on file the most recent, updated copy? Chapter 05: Immigration

 

  Do all new hires complete I-9 forms? Chapter 03: Recruiting and hiring

 

  Do all new hires get reported to the New Hire Reporting Program of the Colorado State Directory of New Hires? Chapter 03: Recruiting and hiring

 

  Is each applicant’s application for employment retained for one year from when a position was filled (or not filled)? Chapter 03: Recruiting and hiring

 

  Is each employee's personnel file retained for at least three years from when the employment ended? Chapter 21: Personnel files

 

  Are interviewers aware of what questions can and can't be asked of job applicants, and which ones should be? Chapter 03: Recruiting and hiring

 

  Are complete job descriptions that describe the essential and non-essential functions of each job available, and are they updated periodically? Chapter 09: Policies and procedures manuals

 

  Are employees properly designated as exempt or nonexempt under the Fair Labor Standards Act (FLSA)? Chapter 10: Wages and hour

 

  Is there an employee handbook? If so, is it regularly updated, and does it include a clear statement that employment is at-will and not guaranteed, and that the Handbook does not create an employment contract? Chapter 09: Policies and procedures manuals

 

  Is there a written sexual harassment policy, and are employees aware of it? Chapter 14: Workplace harassment

 

  Is there a procedure in place for investigating misconduct? Chapter 22: Workplace investigations

 

  Is drug or alcohol testing being done in compliance with the law? Chapter 13: Disabilities and reasonable accommodations

 

  Is there a progressive discipline policy, and do supervisors understand it and apply it consistently? Chapter 23: Discipline

 

  Are requirements regarding continuation of group healthcare coverage being followed? Chapter 26: Health insurance continuation coverage

 

  Is there a plan for dealing with workplace violence? Chapter 29: Safety and health

 

  Are procedures in place for investigating employee complaints about harassment? Chapter 22: Workplace investigations

 

  Are employees eligible for family and medical leave? Chapter 17: Family and medical leaves

 

  Is there a system for sending out COBRA notices within the required time limits? Chapter 25: Health insurance continuation coverage
    Is there a policy for handling electronic mail, Internet, and other communications?

Chapter 27: Technology and the Internet

Chapter 28: Social media

   

Is there a plan for complying with the Workers Adjustment and Retraining Notification Act (WARN) in the case of a mass layoff or plant closing?

Chapter 24: Termination
   

Are there procedures in place for reinstating a veteran after military leave?

Chapter 18: Military leave