Pennsylvania Human Resources Library


Satisfaction Guarantee

In-depth HR guides to Pennsylvania and federal employment law, delivered in one soft-cover book and online with form and policy templates. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for Pennsylvania employers and made available by the Pennsylvania Chamber of Commerce in a continuing effort to provide reliable and practical information for our members and the Pennsylvania business community.

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Pennsylvania Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Arizona required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • Pennsylvania specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • Pennsylvania leave requirements, including statewide mandatory sick leave law, domestic violence leave, Pennsylvania military family leave
  • Pennsylvania privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Pennsylvania Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

Pennsylvania Human Resources Library was created in collaboration with Cozen O'Connor, SkarlatosZonarich LLC, and authored by Jeffrey Pasek, Kathy Speaker MacNett, Esq..


The Village Library has a small ‘small business collection’ that was started with grant money to address the needs of the business community in our service area. Your company provides essential information and forms to provide vital information needed by these patrons. Another added plus is that you update this information when necessary. I have also found that your publications are reasonably priced, so you are a good resource for human resource information. You are a pleasure to do business with and I enjoy your contest!

Susan Shipe, Library Director, The Village Library of Morgantown, Morgantown, Pennsylvania

I am the Human Resources Manager for our company of over 900 employees. It is myself and my HR Generalist in my department to manage 37 departments and a lot of employee issues. This newsletter has helped me stay on track. I feel like this newsletter is another HR employee in my department sharing vital information. It has become part of our career and I look forward to the suggestions and reminders that are sent. It also reassures me that in a company with this many employees we are doing things correctly.

Tamara Benkoski, Human Resources Manager, Bear Creek Mountain Resort, Macungie, Pennsylvania

Your books have come in handy as a quick reference guide when questions arise. It’s much quicker than locating our HR consultant. THANK YOU!

Nancy R. Stasko, CAN DO, Inc., Hazleton, Pennsylvania

As the Director of Human Resources in a very fast paced unionized environment, the HR updates and annual manuals are extremely useful. Like most HR practitioners, I am a member of SHRM. I like to cross-reference from time to time and the Pennsylvania Human Resources Manual helps me do this quickly. It helps me be more confident in my decision-making. I highly recommend the Pennsylvania Human Resources Manual.

Chris Horn
, Lehigh Valley Coca-Cola Bottling Co., Bethlehem, Pennsylvania

HR simple gives me up to date, useful information on key topics in a format that I can read quickly on a busy day. The links to more information ensures that if a topic is of immediate concern I can get a more detailed report. It is a nice service.

Jim Cook, Executive Director, CRS, Pennsylvania

For me, I’m a big fan of the weekly HR Update, though. Love the info and especially the tone of the author. I’m guessing the author is a woman and I wish she worked in our company. We’d get a lot accomplished and have fun in the process.

Ben, Human Resources Manager, Certified Investigator, Bucks County Transport, Inc., Pennsylvania

It’s so easy to read and very informative!

Sue Canning, Office Manager, Chambersburg Dental Associates, Pennsylvania

I do enjoy keeping up with some of the HR issues which will impact my company, and not being an HR professional who is in charge of that aspect of the company, I can use all the help I can.

Scott Kleinberg, Controller, Service Supply Corp., Pennsylvania

In the challenging and ever-changing human resources regulatory environment, our members need accurate, up-to-date information they can find quickly in an easy to use format. is a powerful online resource that provides the latest information, helping companies stay in compliance and avoid costly mistakes.

Gene Barr, President and CEO, Pennsylvania Chamber of Business and Industry, Harrisburg, Pennsylvania

It is so easy to go on and find what I am looking for! Its a great reference when I'm fairly certain of an answer, but I just need a quick confirmation!

Brandi Doroba, Human Resources, Corle Building Systems, Pennsylvania

I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc. is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm

Cozen O'Connor

A first generation firm established in 1970, Cozen O’Connor is a nationally recognized law firm with approximately 750 attorneys in 29 offices in the U.S., U.K., and Canada. Ranked among the top law firms in the United States, Cozen O’Connor has gained a national reputation for quality representation of clients in business and litigation matters. Our attorneys handle the most challenging matters for a diverse roster of clients that spans virtually every industry. In an industry built on talk, more ,

SkarlatosZonarich LLC

Since 1966, SkarlatosZonarich LLC has been committed to providing its clients with superior legal representation in an efficient and accessible manner. SkarlatosZonarich LLC has been recognized by Martindale-Hubbell with an “AV” rating, the highest rating awarded by this preeminent legal resource. The A rating is the highest available rating for skill level, while the V represents the highest available rating for ethics.

Our practice areas include: Business & Association Law Board & Shareholder Matters Mergers, Acquisitions & more

Pennsylvania Chamber of Business and Industry

The Pennsylvania Chamber of Business and Industry is the largest broad-based business association in Pennsylvania. Thousands of members throughout the Commonwealth employ greater than 50 percent of Pennsylvania’s private workforce. Headquartered in Harrisburg, the Pennsylvania Chamber serves as the frontline advocate for business on Capitol Hill by influencing the legislative, regulatory and judicial branches of state government.

The Pennsylvania Chamber of Business and Industry is dedicated to helping its members understand and easily follow the complexities of state and federal workplace regulations. Services include conferences and publications on a wide variety of issues important to the business community. Our mission is to improve Pennsylvania’s business climate and increase the competitive advantage for Pennsylvania Chamber members.

If you would like to know more about the Pennsylvania Chamber of Business and Industry, we welcome your call at (717) 255-3252 or a visit to our web site at

... learn more

Topics covered

Pennsylvania Human Resources Manual

Editor's foreword

About the Firm

About the Editor

About the Chamber


Introduction: Features of the HR Library

Chapter 01: Snapshot - An HR Audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Employee handbooks

Chapter 07: Noncompete agreements and trade secrets

Chapter 08: Independent contractors

Chapter 09: Wages and hours

Chapter 10: Child labor

Chapter 11: Discrimination

Chapter 12: Disabilities and reasonable accommodation

Chapter 13: Workplace harassment

Chapter 14: Benefits

Chapter 15: Health insurance reform

Chapter 16: Family and medical leave

Chapter 17: Military leave

Chapter 18: Other types of leave

Chapter 19: Performance evaluations

Chapter 20: Workplace investigations

Chapter 21: Discipline

Chapter 22: Termination

Chapter 23: Plant closings and mass layoffs

Chapter 24: Health insurance continuation coverage

Chapter 25: Unemployment insurance

Chapter 26: Privacy rights

Chapter 27: Health insurance portability and privacy

Chapter 28: Social media

Chapter 29: Safety and health

Chapter 31: Politics in the workplace

Chapter 30: Workers' compensation

Chapter 32: Federal contractors

Chapter 33: Disaster planning

Chapter 34: Telecommuting

Chapter 35: Families First Coronavirus Response Act

Chapter 36: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Model Policies and Forms for Pennsylvania Employers

About the firm

About the author



Features of the HR Library

Chapter 01: Introduction

Chapter 02: Basic company policies

Chapter 03: Job descriptions and applications

Chapter 04: Applicant screening

Chapter 05: Time of hire

Chapter 06: Time off and leaves of absence

Chapter 07: Benefits

Chapter 08: Hours of work and overtime

Chapter 09: Performance reviews, promotion and layoff

Chapter 10: Confidentiality and conflicts of interest

Chapter 11: Complaint procedures and open-door procedures

Chapter 12: Other matters

Chapter 13: Termination/Resignation

Chapter 14: Acknowledgment of receipt of handbook

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Form W-4 (2020)

A Summary of Your Rights under the Fair Credit Reporting Act (FCRA)

Fair Credit Reporting Act - Certification of Compliance

Fair Credit Reporting Act - Employee Disclosure and Authorization

Fair Credit Reporting Act - Job Applicant Disclosure and Authorization

Fair Credit Reporting Act - Notice of Adverse Action

Fair Credit Reporting Act - Notice of Intent to Take Adverse Action

Form I-9 (2020)

Form I-9 Instructions (2020)

Sample Salary Basis Policy

Abstract of the Child Labor Act Hours Provision

Applications for Minors in Performances

Hours of Work for Minor's Under Eighteen

Parental Acknowledgment of Minors Duties and Hours of Employment

Employee Exit Checklist

Certificate of Group Health Plan Coverage

Sample Notice of Special Enrollment Rights

Statement of HIPAA Portability Rights

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster

Attendance Policy (Option 1)

Attendance Policy (Option 2)

Drug and Alcohol Policy (Option 1)

Drug and Alcohol Policy (Option 2)

Employee Classification Policy (Option 1)

Employee Classification Policy (Option 2)

Music in the Workplace Policy

No-Fault Attendance Policy (Option 3)

Non-Fraternization Policy

No-Solicitation Policy (Option 1)

No-Solicitation Policy (Option 2)

Orientation Period Policy (Option 1)

Orientation Period Policy (Option 2)

Personal Conduct Policy

Rules of Conduct Policy

Safety and Health Policy (Option 1)

Safety and Health Policy (Option 2)

Safety and Health Policy (Option 3)

Safety and Health Policy (Option 4)

Union-Free Policy (Option 1)

Union-Free Policy (Option 2)

Workplace Violence Policy

At-Will Employment Application (Option 1)

At-Will Employment Application (Option 2)

At-Will Employment Application (Option 3)

At-Will Employment Application (Option 4)

Federal Fair Credit Reporting Act Forms

Invitation to Self-Identify

Job Description (Option 1)

Job Description (Option 2)

Voluntary Self-Identification of Disability

Applicant Flow Log for Federal Contractors

Educational Reference

Employment Interview Analysis

Employment Reference

Interview Checklist - Clerical

Interviewer Evaluation

Interviewing Form

Reference Inquiry

Reference Release Form

Sample Questions for Applicant

Equal Employment Opportunity Policy (Option 1)

Equal Employment Opportunity Policy (Option 2)

Form I-9 (2020)

Form W-4 (2020)

Handbook Introduction

Harassment Policy

New Employee Checklist

Overall Harassment Policy

Sexual Harassment Policy (Option 1)

Sexual Harassment Policy (Option 2)

Accommodation Request Form (Option 1)

Accommodation Request Form (Option 2)

Accommodation Request Form (Option 3)

Approval-Denial of Reasonable Accommodation Request

Bereavement Leave Policy (Option 1)

Bereavement Leave Policy (Option 2)

Confirmation of Request for Reasonable Accommodation

Denial of Reasonable Accommodation Request

Employment Policies Relating to Pregnancy, Childbirth and Child Rearing

Family and Medical Leave Policy (50+ Employees)

Holiday Policy (Option 1)

Holiday Policy (Option 2)

Jury Leave Policy (Option 1)

Jury Leave Policy (Option 2)

Military Leave Policy (Option 1)

Military Leave Policy (Option 2)

Non-FMLA Leave Policy

No Sick-time Policy (Personal Days)

Paid Time Off (PTO) Policy

Personal Day Policy

Personal Leave of Absence Policy (Option 1)

Personal Leave of Absence Policy (Option 2)

Physician's Release to Return to Work

Request for FMLA Leave

Request for Leave of Absence (Non-FMLA)

Request for Non-FMLA Leave

Severe Weather and Emergency Conditions Policy

Sick Day Policy

Vacation Policy (Option 1)

Vacation Policy (Option 2)

Voting Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of Current Servicemember

WH-385-V Certification of a Serious Injury and Illness of a Veteran

Beneficiary Designation Form

Beneficiary Designation Update Reminder

Cafeteria Plan Enrollment Form - Salary Reduction Agreement

Illustrative Samples for Beneficiary Designations

Initial Notice of HIPAA Special Enrollment Rights

Medicaid and Children's Health Insurance Program (CHIP)

Mini-COBRA Notice

Model COBRA Continuation Coverage Election Notice (2020)

Model COBRA Continuation Coverage General Notice (2020)

Model Notice of Creditable Prescription Drug Coverage

Model Notice of Non-Creditable Prescription Drug Coverage

Model Notice of Reasonable Alternatives for Wellness Programs

Newborns' and Mothers' Health Protection Act Notice

Notice of Grandfathered Plans Status

Participant Form for Electing Distributions after Termination of Employment

Participant Form for Electing Distributions Due to Total Disability

Participation Contribution Change Form

Participation Contribution Election Form

Participation Form for Electing Rollovers (to the 401(k) Profit-Sharing Plans)

Policy Investment Statement

Pre-Age 59.5 Hardship Withdrawal Instructions (for Withdrawing 401(k) Contributions)

Pre-Age 59.5 Hardship Withdrawal Instructions (for Withdrawing Rollover Amounts)

Pre-Age 59.5 Hardship Withdrawal Request Form (for Withdrawing 401(k) Contributions)

Pre-Age 59.5 Hardship Withdrawal Request Form (for Withdrawing Rollover Amounts)

Tuition Reimbursement Policy

Women's Health and Cancer Rights Act Notice

Hours of Work Policy (Option 1)

Hours of Work Policy (Option 2)

Overtime Policy

Payroll Direct Deposit Form

Sample Nursing Mothers Policy

Timekeeping Requirements

Compensation Review Policy (Option 1)

Compensation Review Policy (Option 2)

Employee Loan Request and Approval Form

Employee Payroll Change Notice (Option 1)

Employee Payroll Change Notice (Option 2)

Exempt Performance Appraisal

Layoff Policy

Payroll Advance Policy (Option 1)

Payroll Advance Policy (Option 2)

Performance Appraisal

Performance Appraisal Summary

Performance Evaluation

Performance Review Form (Self-Evaluation)(Option 1)

Performance Review Policy

Promotions, Demotions and Transfers Policy

Salary Change Recommendation Form

Self Evaluation Form

Self-Peer Performance Evaluation Form (Option 2)

Confidential Company Information Policy (Option 1)

Confidential Company Information Policy (Option 2)

Conflict of Interest Policy

Employment Confidentiality Agreement (Option 1)

Employment Confidentiality Agreement (Option 2)

Employment Confidentiality Agreement (Option 3)

Complaint Policy (Option 1)

Complaint Policy (Option 2)

Open-Door Policy

Birthday Lunch Policy (Option 1)

Birthday Lunch Policy (Option 2)

Bright-Idea Program Entry Form

Business Equipment Usage Policy (Option 1)

Business Equipment Usage Policy (Option 2)

Cell Phone Use Policy

Cellular Telephone Policy

Consensual Relationship Agreement and Acknowledgment of Harassment-Free Workplace Policy

Dress Code Policy (Option 1)

Dress Code Policy (Option 2)

Employee Suggestion Policy (Option 1)

Employee Suggestion Policy (Option 2)

Employment of Relatives Policy

Examinations of Records Policy (Option 1)

Examinations of Records Policy (Option 2)

Intern Policy

Non-Fraternization Policy

Political Speech-Contributions Policy

Politics in the Workplace Policy

Smoking Policy (Option 1)

Smoking Policy (Option 2)

Social Networking Policy (Option 1: Allowing Use)

Social Networking Policy (Option 2: Allowing Use for Job Related Functions Only)

Social Networking Policy (Option 3: Disallowing Use)

Telephone Usage Policy

Disciplinary Action Form

Disciplinary Action Policy

Employee Exit Interview (Option 1)

Employee Exit Interview (Option 2)

Employee Separation Clearance Checklist

Exit Checklist

Reference Request Policy

Resignation Policy (Option 1)

Resignation Policy (Option 2)

Termination of Employment Policy

Acknowledgment of Receipt of Handbook (Option 1)

Acknowledgment of Receipt of Handbook (Option 2)