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This Illinois Human Resources Manual is offered to you for free. Find state specific laws and regulations below.

An HR audit Snapshot — Illinois

The following list of questions will provide a snapshot of the more critical topics covered in this resource.  You can use this checklist to determine quickly whether or not you are complying with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.” 

YES  NO     Topic


  Do you keep all medical records
separate from other personnel files?

Disabilities and reasonable accommodation


  Do you post all posters required by Illinois and federal law? Posting requirements


  Do you retain records for as long as required by law? Record keeping requirements


  Do you have all new hires complete I-9 forms?

Recruiting and hiring


  Do you know what questions you can’t
ask job applicants, and which ones you should?
Recruiting and hiring


  Are you familiar with the requirements for
what should be included in a personnel file?
Personnel files


  Do you have complete job descriptions that describe
the essential and non-essential functions of each job,
and do you update them periodically?
Recruiting and hiring


  Do you check all job and personal references before hiring? Background checks


  Are your employees properly designated as exempt or nonexempt under the Fair Labor Standards Act (FLSA)? Wages and hours


  Do you have a written sexual harassment
policy and are all employees aware of it?
Workplace harassment


  Do you have an employee handbook?
If so, is it regularly updated and does it include a clear statement that employment is at-will and not guaranteed?
Policies and procedures manuals


  Do you have a procedure for investigating misconduct? Workplace investigations


  Do you test for drugs or alcohol in
compliance with both Illinois and federal law?

Drugs and alcohol


  Do you have a progressive discipline policy and do supervisors understand it and apply it consistently? Discipline


  Are you aware of federal requirements regarding continuation of group healthcare coverage? Health insurance continuation coverage


  Do you have a plan for dealing with workplace violence? Safety and health


  Do you have a procedure for investigating
employee complaints about harassment?
Workplace investigations


  Do you have a system for handling wage
garnishment or income deduction orders?
Wages and hours


  Do you know if your employees
are eligible for family and medical leave?
Family and medical leave


  Do you have a system for sending out
COBRA notices within the required time limits?
Health insurance continuation coverage



Does your company provide a disclosure form prior to collecting fingerprints and get a signed acknowledgment that the employee/customer is aware of such practices?

Protecting electronic information


  Does your company have a plan for complying with the Workers Adjustment and Retraining Notification Act (WARN) in the case of a mass layoff or plant closing? Termination 


  Do you know the procedure for
reinstating a veteran after military leave?
Military leave