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Table of contents

This Illinois Human Resources Manual is offered to you for free. Find state specific laws and regulations below.

An HR audit Snapshot — Illinois

The following list of questions will provide a snapshot of the more critical topics covered in this resource. You can use this checklist to determine quickly whether or not you are complying with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.”

YES	NO		Topic
		Do you keep all medical records separate from other personnel files?	Disabilities and reasonable accommodation
		Do you post all posters required by Illinois and federal law?	Posting requirements
		Do you retain records for as long as required by law?	Record keeping requirements
		Do you have all new hires complete I-9 forms?	Recruiting and hiring
		Do you know what questions you can’t ask job applicants, and which ones you should?	Recruiting and hiring
		Are you familiar with the requirements for what should be included in a personnel file?	Personnel files
		Do you have complete job descriptions that describe the essential and non-essential functions of each job, and do you update them periodically?	Recruiting and hiring
		Do you check all job and personal references before hiring?	Background checks
		Are your employees properly designated as exempt or nonexempt under the Fair Labor Standards Act (FLSA)?	Wages and hours
		Do you have a written sexual harassment policy and are all employees aware of it?	Workplace harassment
		Do you have an employee handbook? If so, is it regularly updated and does it include a clear statement that employment is at-will and not guaranteed?	Policies and procedures manuals
		Do you have a procedure for investigating misconduct?	Workplace investigations
		Do you test for drugs or alcohol in compliance with both Illinois and federal law?	Drugs and alcohol
		Do you have a progressive discipline policy and do supervisors understand it and apply it consistently?	Discipline
		Are you aware of federal requirements regarding continuation of group healthcare coverage?	Health insurance continuation coverage
		Do you have a plan for dealing with workplace violence?	Safety and health
		Do you have a procedure for investigating employee complaints about harassment?	Workplace investigations
		Do you have a system for handling wage garnishment or income deduction orders?	Wages and hours
		Do you know if your employees are eligible for family and medical leave?	Family and medical leave
		Do you have a system for sending out COBRA notices within the required time limits?	Health insurance continuation coverage
		Does your company provide a disclosure form prior to collecting fingerprints and get a signed acknowledgment that the employee/customer is aware of such practices?	Protecting electronic information
		Does your company have a plan for complying with the Workers Adjustment and Retraining Notification Act (WARN) in the case of a mass layoff or plant closing?	Termination
		Do you know the procedure for reinstating a veteran after military leave?	Military leave