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Drugs and alcohol — Minnesota

Federal contractors and employer obligations


Under the federal Drug-Free Workplace Act, employers with federal contracts must take several steps related to controlled substances in the workplace. Although drug testing is not mandated by this law, the employer must do at least the following:

  • certify to the contracting or granting agency that the employer will meet specified requirements to ensure their workplace is free of illegal drugs

  • make a “good faith” effort to maintain a drug-free workplace by complying with these requirements

  • establish a policy prohibiting the unlawful manufacture, distribution, dispensation, possession or use of controlled substances in the workplace (no specific format for the policy is given, however the policy statement must specify the consequences of its violation)

  • publish the policy and provide a copy to the employees

  • establish a drug-free awareness program to inform employees about:

    • the dangers of drug abuse in the workplace

    • the employer’s policy of maintaining a drug-free workplace

    • any available drug counseling, rehabilitation and employee assistance programs

    • the specific penalties that may be imposed upon employees for drug abuse violations

  • notify its employees that they are required to report any criminal convictions for drug-related activities in the workplace and that such notification must be given to the employer no later than five days after conviction
  • notify the employees that, as a condition of employment on the government contract, the employees will:
    • abide by the terms of the policy
    • notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction
  • notify the government contracting or granting agency of any criminal convictions of employees within 10 days of the employer receiving notice
  • impose a sanction on any employee who is so convicted or must require satisfactory participation in a drug abuse assistance or rehabilitation program.

Employer penalties

The employer may have a federal contract or grant suspended or terminated and may be prohibited from further participation in the federal procurement process for up to five years for violation of this Act. Sanctions can be triggered if the organization falsely certifies that it abides by the act, fails to comply with the specifics of the act or has such a large number of employees convicted of illegal drug activity that it appears the firm has not made a “good faith” effort to maintain a drug-free workplace.

Department of Transportation special regulations

Testing procedures for the transportation industry

For five Department of Transportation (DOT) agencies, there are DOT-wide regulations dealing with drug and alcohol testing procedures (such as specimens, laboratories, etc.) and dealing with employee referral, evaluation and treatment requirements. These regulations are contained in Procedures for Transportation Workplace Drug and Alcohol Testing Programs. In addition, individual DOT agencies have supplemental regulations regarding the particular agency’s rules on drugs, alcohol and mandatory tests for covered employees.

Federal Motor Carrier Safety Administration regulations for drivers

The supplemental drug and alcohol testing regulations that apply to drivers in interstate commerce are contained in Controlled Substances and Alcohol Use and Testing. These regulations have become a model for many state laws and employer policies, not limited to transportation workers. Below is a detailed summary of the requirements for covered driver employees.

Persons covered by regulations

The FMCSA regulations cover a driver and all employers of a driver, who operates a commercial motor vehicle in commerce and who is required to hold a CDL (Commercial Driver’s License). This refers to a vehicle that meets any one of the following criteria:

  • has a gross vehicle weight rating of 26,001 or more pounds

  • has a gross combination weight rating of 26,001 or more pounds inclusive of a towed unit with a rating of 10,000 pounds

  • is designed to transport 16 or more passengers, including the driver

  • is used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act and that require the motor vehicle to be placarded under the Hazardous Materials Regulations.

The employer testing a driver must notify the driver as to whether that test is required by the FMCSA regulations and the employer must not falsely represent that a test is required by the regulations.

Information for drivers

The employer must distribute its written substance-abuse policy and educational materials to drivers and the employer must retain a signed acknowledgment or receipt of those materials. The materials provided to drivers must include the following information:

  • person designated by the Company to answer driver questions about the materials

  • categories of drivers who are subject to the regulatory provisions

  • safety-sensitive functions during which the driver is required to be in compliance

  • driver conduct that is prohibited

  • circumstances under which a driver will be tested for alcohol and/or controlled substances under the regulations

  • procedures that will be used to test for the presence of alcohol and controlled substances, protect the driver and the integrity of the testing processes, safeguard the validity of the test results and ensure that those results are attributed to the correct driver, including post-accident information, procedures and instructions

  • the requirement that a driver submit to alcohol and controlled substances tests administered in accordance with the regulations

  • what constitutes a refusal to submit to an alcohol or controlled substances test and the attendant consequences

  • the consequences for drivers found to have violated the regulatory prohibitions, including the requirement that the driver be removed immediately from safety-sensitive functions and the required referral, evaluation and follow-up procedures

  • the consequences for drivers found to have an alcohol concentration of 0.02 or greater but less than 0.04

  • information concerning:

    • the effects of alcohol and controlled substances use on an individual’s health, work and personal life
    • signs and symptoms of an alcohol or a controlled substances problem (the driver’s or a co-worker’s)
    • available methods of intervening when an alcohol or a controlled substances problem is suspected, including confrontation, referral to any employee assistance program and/or referral to management.

Safety-sensitive functions

The FMCSA drug and alcohol regulations govern drivers anytime they are engaged in “safety-sensitive functions” that include:

  • all time at an employer or shipper plant, terminal, facility or other property or on any public property, waiting to be dispatched, unless the driver has been relieved from duty

  • all time inspecting equipment or servicing or conditioning any commercial motor vehicle at anytime

  • all driving time spent at the driving controls of a commercial motor vehicle in operation

  • all time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth

  • all time loading or unloading a vehicle, supervising or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle or giving or receiving receipts for shipments loaded or unloaded

  • all time repairing, obtaining assistance for or remaining in attendance upon a disabled vehicle.

Prohibited conduct

The conduct specifically prohibited by the FMCSA regulations includes the following:

  • Drug use - No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is according to the instructions of a physician who has advised the driver that the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle.
  • Positive test for drugs - No driver shall report for duty, remain on duty or perform a safety-sensitive function, if the driver tests positive for controlled substances or has an adulterated or substituted specimen.
  • Alcohol concentration - No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater.
  • On-duty alcohol use - No driver shall use alcohol while performing safety-sensitive functions.
  • Pre-duty alcohol use - No driver shall perform safety-sensitive functions within four hours after using alcohol.
  • Alcohol use following accident - No driver required to take a post-accident test under the regulations shall use alcohol for eight hours following the accident or until the driver undergoes a post-accident alcohol test, whichever occurs first.

Mandatory testing circumstances

The employer is required to conduct testing of drivers in each of the following circumstances:

  • Pre-employment testing for drugs is mandatory - Pre-employment testing for alcohol is not required (although it is optional if all job offerees are required to take an alcohol test).
  • Post-accident - The driver was driving or performing other safety-sensitive functions with respect to the vehicle and the accident involved the loss of human life or the driver received a citation for a moving traffic violation arising from the accident and the accident either involved bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident or involved one or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle.
  • Random testing - Annually, the employer must test randomly at the following rates: For drugs – a number of tests equal to 50% of the average number of driver positions. For alcohol – a number of tests equal to 10% of the average number of driver positions. The employer may use any scientifically valid selection method (for example, a random number table or a computer-based random number generator).
  • Reasonable suspicion - Testing is required whenever the employer has reasonable suspicion to believe that the driver violated the prohibitions described previously. Reasonable-suspicion testing is permitted only when a trained supervisor or company official has made specific observations concerning the appearance, behavior, speech or body odors of the driver.
  • Return to duty - Testing and follow-up testing are also required in accordance with the referral, evaluation and treatment provisions in the regulations at 49 C.F.R. Part 40, Subpart O. Before returning to duty to perform safety-sensitive functions after violating these rules, the driver must submit a return-to-duty alcohol test below .02 if the conduct involved alcohol or a negative controlled substance test if the conduct involved a controlled substance. The written follow-up testing plan shall, at a minimum, require the driver to be subject to six unannounced follow-up tests in the first 12 months of safety-sensitive duty following the driver’s return to safety-sensitive functions.

Test methods

Testing procedures include the following features:

  • For drugs – a two-step process with an initial drug urinalysis followed by a confirmation retest, of initial positives only, utilizing Gas Chromatography/Mass Spectrometry (GC/MS) at a SAMHSA-certified laboratory.

  • For alcohol – an initial saliva and/or breath screening with confirmatory breath test utilizing an evidential breath test device (EBT) and a breath alcohol technician (BAT).

  • MRO (medical review officer) review of all positive and negative results.

Consequences related to substance use

In general, disciplinary action is governed by company policy, not FMCSA regulations. However, the minimum required consequences for a driver violating the FMCSA regulations are:

  • removal from performance of safety-sensitive functions

  • referral to a substance abuse professional for evaluation, education and/or treatment as recommended and further testing

  • return-to-duty testing and follow-up testing if the driver is not discharged

  • alcohol tests between .02 and .04 are governed by a separate regulation and do not trigger the mandatory referral process for evaluation. Instead, if an alcohol test result is .02 or greater but less than .04, the driver must be removed from performing safety-sensitive functions and cannot resume such functions until the start of the driver’s next regularly scheduled duty period, but not less than 24 hours following administration of the test.

Required training for supervisors

Persons designated to determine whether reasonable suspicion exists must receive at least 60 minutes of training on alcohol misconduct and an additional 60 minutes on controlled substance use. Unlike many state laws, the FMCSA regulations do not require recurrent training.

Information from previous employers

The FMCSA regulations require the employer to ask the driver-applicant’s previous employers for specific information regarding previous tests for alcohol and controlled substances. According to the driver-applicant’s written authorization, the employer must inquire about the following information from the driver’s previous employers during the preceding two years from the date of application:

  • FMCSA alcohol test results of .04 or greater

  • FMCSA verified positive controlled substance test results

  • refusals to be tested (including verified adulterated or substituted drug test results)

  • other violations of the FMCSA drug and alcohol testing regulations

  • with respect to an employee who violated a DOT drug and alcohol regulation, documentation of the employee’s successful completion of the return-to-duty requirements (including follow-up tests).

If feasible, this information must be obtained and reviewed by the employer before the driver first performs safety-sensitive functions. If this is not feasible, the information must be obtained and reviewed as soon as possible. However, the employer must not permit the driver to perform safety-sensitive functions after 30 days unless the employer has obtained the information or made and documented a good faith effort to do so.

Employers must provide to each applicant a written consent for the release of the information from previous employers. The employer must maintain (for three years) a written, confidential record of the information obtained or of the good-faith efforts made to obtain the information. If the applicant refuses to provide the consent, they should not be hired.

If the information from previous employers shows violations of FMCSA regulations, the employer may not allow the driver to perform safety-sensitive functions without obtaining information on subsequent compliance with the return-to-duty requirements.

Employers must also ask each applicant whether there are any positive test results or refusals to be tested, on any pre-employment drug or alcohol test administered in the past two years by a transportation employer to which the employee applied for safety-sensitive work covered by the DOT drug and alcohol testing rules. If the applicant admits to such positive tests or refusals to be tested, the employer must not use the applicant for safety-sensitive functions until and unless the applicant documents successful completion of the return-to-duty process.

The federal DOT, Office of Drug and Alcohol Policy and Compliance, has noted that several states have passed initiatives to permit the use of marijuana for so-called “recreational purposes.” In an updated compliance letter dated May 27, 2014, the DOT stated: “We want to make it perfectly clear that these state initiatives will have no bearing on the Department of Transportation’s regulated drug testing program.” The DOT noted that it does not authorize the use of Schedule I drugs, including marijuana, for any reason. In another statement, the DOT noted that its drug and alcohol testing regulations do not authorize “medical marijuana” recommended by a physician in accordance with state law, to be a valid medical explanation for a transportation employee’s positive drug test result.

As a consequence, the DOT has directed medical review officers not to verify a drug test as negative based upon learning that the employee used “recreational marijuana” or “medical marijuana” when states have passed marijuana initiatives. The DOT noted that marijuana remains a drug listed in Schedule I of the Controlled Substances Act and that marijuana remains unacceptable for any safety-sensitive employee subject to drug testing under the DOT drug testing regulations.

The DOT also noted that even though the U.S. Department of Justice issued guidelines for its federal prosecutors in states that have enacted laws authorizing the use of “medical marijuana,” those guidelines have no bearing on the DOT’s regulated drug testing program. The DOT categorically stated: “We will not change our regulated drug testing program based upon these guidelines to Federal prosecutors.”

Drug and alcohol abuse under the Americans with Disabilities Act

Although the Americans with Disabilities Act (ADA) is not primarily directed at drug and alcohol use or testing, the statute has special provisions addressing drug and alcohol abuse. Employers must take the ADA into account when dealing with employee drug and alcohol use and when drafting drug-free workplace policies.

One important provision in the ADA specifically excludes from protection individuals who are “currently engaging in the illegal use of drugs.” On the other hand, former drug abusers and individuals “erroneously regarded as” drug abusers, may be considered disabled under the ADA.

Another provision of the ADA exempts drug tests from the law’s definition of “medical examination.” However, because alcohol tests are considered medical examinations, alcohol tests are subject to the ADA’s requirements related to medical examinations.

In other provisions, the ADA places restrictions on employers in connection with seeking medical information from employees and applicants. The law also requires employers to keep such medical information confidential.

The Equal Employment Opportunity Commission (EEOC) has made it clear that although marijuana may be prescribed for a medical reason, it does not fall within the coverage of Americans with Disabilities Act. In a September 9, 2013, letter, Peggy R. Mastroianni, EEOC legal counsel, wrote that “because the ADA does not protect individuals who are currently engaging in the legal use of drugs, asking applicants about current legal drug use is not a disability-related inquiry.” Ms. Mastroianni wrote that “questions asking applicants about their current use of legal drugs or legal use of non-prescription drugs … would not violate the ADA. However, questions about past addiction to legal drugs or questions about whether an applicant has ever participated in a rehabilitation program are disability-related inquiries because past drug addiction generally is a disability.” Ms. Mastroianni’s letter noted that her letter was serving as an informal discussion of the issue and did not constitute an official opinion of the EEOC.

The EEOC’s position in litigation recently has been that if an employee discloses a medical reason for taking marijuana and the employer terminates the employee, not for the marijuana use, but for the underlying disability, then the employer has violated the ADA.

Illegal use of drugs

The ADA specifically provides that any employee or job applicant who is currently engaging in the illegal use of drugs is not a “qualified individual with a disability.” However, because of the broad definition of that phrase, qualified individuals with a disability may include:

  • individuals who have completed a drug rehabilitation program or otherwise been successfully rehabilitated and are no longer engaging in the illegal use of drugs
  • individuals who are participating in a rehabilitation program and no longer engaging in the illegal use of drugs
  • individuals who are erroneously regarded as engaging in illegal use of drugs.

An individual’s past illegal drug use would make that person an individual with a “disability” only if the use substantially affected the person’s ability to perform one or more major life activities or if the employer regarded the employee as substantially limited in the employee's ability to perform a major life activity. Therefore, “casual” users and former occasional users of illegal drugs are unlikely to be entitled to the ADA’s protection.

In light of these principles, employers must exercise care not to discriminate against former illegal drug addicts, although employers are permitted to decline to hire or continue to employ individuals currently engaging in the illegal use of drugs. This raises the question as to what does it mean to be “currently engaging in the illegal use of drugs?” In this regard, the EEOC’s Technical Assistance Manual on the ADA states:

  • if an individual tests positive on a drug test, that individual will be considered a current drug user, so long as the test is accurate
  • current drug use is the illegal use of drugs that has occurred recently enough to justify an employer’s reasonable belief that involvement with drugs is an ongoing problem
  • “current” is not limited to the day of use or recent weeks or days but is determined on a case-by-case basis.

The Technical Assistance Manual also provides a useful example:

“An applicant or employee who tests positive for an illegal drug cannot immediately enter a drug rehabilitation program and seek to avoid the possibility of discipline or termination by claiming s/he is now in rehabilitation and is no longer using drugs illegally. A person who tests positive for illegal use of drugs is not entitled to the protection that may be available to former users who have been or are in rehabilitation.”

Courts have also been willing to find that drug use within several weeks or even a few months, constituted “current” use.

Alcohol abuse

Individuals who abuse alcohol may be considered disabled under the ADA if the person is an alcoholic or a recovering alcoholic. Also, a person erroneously regarded as being an alcoholic may qualify for the ADA’s protection.

As with any individual claiming to be a person with a disability, alcoholics must show that their alcoholism substantially limits their ability to perform a major life activity. In any event, employers are free to discharge, discipline or deny employment to an alcoholic whose use of alcohol adversely affects job performance to the extent that the person is no longer qualified to perform the job. Again, the Technical Assistance Manual provides a useful example:

“If an individual who has alcoholism often is late to work or is unable to perform the responsibilities of his or her job, an employer can take disciplinary action on the basis of the poor job performance and conduct. However, an employer may not discipline an alcoholic employee more severely than it does other employees for the same performance or conduct.”

By contrast, an alcoholic who has not violated work rules and who asks for time off for rehabilitation may be entitled to such an accommodation under the employer’s ADA duty to make reasonable accommodations to qualified persons with disabilities.

The ADA provides that an employer may hold an alcoholic to the standards of performance and behavior applied to other employees. Also, an employer may prohibit employees from reporting to work under the influence of drugs and alcohol and alcoholic employees are not exempt from this rule. However, the employer may not discipline alcoholic employees more severely than non-alcoholic employees who come to work with alcohol in their systems. As always, a consistently applied employment policy is essential to minimize potential liability.

Policies and testing

The ADA permits employers to implement drug testing, adopt drug-free workplace policies and prohibit employees from engaging in illegal use of drugs. Thus, employers may prohibit employees from using drugs and alcohol while at work, from coming to work under the influence of such substances and from working with any amount of illegally used drugs in their systems. Employees who violate the employer’s drug-free workplace rules may be disciplined or discharged and this does not violate the ADA as long as the disciplinary action is applied to both disabled and non-disabled employees.

Because tests for illegal use of drugs are excluded from the definition of “medical examination,” employers may require a drug test at any time (unless there is an applicable state law to the contrary – Minnesota has no such law). In contrast, an alcohol test is considered to be a medical examination, so the ADA’s restrictions on medical examinations apply to alcohol tests. Therefore, an employer may not require a pre-employment test for alcohol until a conditional offer of employment has been made to the applicant (and only if such tests are required of all applicants offered jobs in that job classification).

Similarly, after an employee has been employed, random testing for alcohol would not be allowed (unless an applicable law, such as DOT regulations, requires random testing for alcohol). Current employees may be tested for alcohol, as with other medical tests, when the test is job-related and consistent with business necessity (for example, when the employer has evidence of alcohol use during work or of an alcohol abuse problem affecting the employee’s work).

Because the status of drugs differs from the status of alcohol under the ADA, employers may implement a zero-tolerance standard for drugs (prohibiting any illegally used drugs “in the employee’s system”), but employers should generally follow an “under the influence” standard for alcohol. To avoid ambiguity, it is helpful to define “under the influence” (such as a .04 blood alcohol level from DOT rules or another level such as the state’s DUI standard – Minnesota generally uses .08). Employers should also reserve the right to take disciplinary action for lesser amounts of alcohol in appropriate circumstances.

Any medical information that an employer gleans from a drug test regarding the medical history or condition of an employee is subject to the ADA’s confidentiality provisions.

Drug use under the Family and Medical Leave Act

The Family and Medical Leave Act (FMLA) has an impact on drug-free workplace programs because the FMLA permits eligible employees to take job-protected leave in order to receive treatment for substance abuse or to care for an immediate family member receiving treatment for substance abuse. Employees covered by the FMLA are those who:

  • work at a site where the employer has 50 or more employees within a 75-mile radius
  • have worked for the employer for at least 12 months
  • have worked at least 1,250 hours for the employer in the past 12 months.

An employee with a substance-abuse problem may be eligible for FMLA leave if the employee’s condition constitutes a “serious health condition” within the meaning of the statute and the regulations. A serious health condition is an illness, injury, impairment or physical or mental condition that involves either one of the following:

  1. inpatient care (an overnight stay) in a hospital, hospice or residential medical-care facility

  2. continuing treatment by a healthcare provider.

Under the regulations, a condition involving such “continuing treatment” can exist in several different ways summarized briefly as follows:

  • an incapacity of more than three consecutive calendar days requiring healthcare treatment on two or more occasions or healthcare treatment on one occasion that results in a regimen of continuing treatment
  • an incapacity due to a chronic serious health condition that requires periodic visits for treatment, which continues over an extended period of time and that may cause episodic periods of incapacity
  • a permanent or long-term incapacity for which treatment may not be effective
  • absences for multiple treatments either for restorative surgeries or for certain conditions requiring multiple medical interventions such as chemotherapy, radiation, physical therapy, dialysis, etc.

Clearly, an employee seeking rehabilitative services for drug addiction or alcoholism may have a “serious health condition” under the FMLA. Nevertheless, the regulations recognize two important limitations on such an employee’s ability to take job-protected FMLA leave:

  1. FMLA leave is time off for treatment, not time off due to the substance abuse itself. Thus, the regulations provide: 

“Substance abuse may be a serious health condition if the conditions [set forth previously] are met. However, FMLA leave may only be taken for treatment for substance abuse by a healthcare provider or by a provider of healthcare services on referral by a healthcare provider. On the other hand, absence because of the employee’s use of the substance, rather than for treatment, does not qualify for FMLA leave.”

  1. An employer who consistently enforces a nondiscriminatory policy against substance abuse may discharge an employee for a violation of that policy even if the employee has requested FMLA leave.

FMLA leave is available for treatment of substance abuse provided these requirements are met. However, treatment for substance abuse does not prevent an employer from taking employment action against an employee. The employer may not take action against the employee because the employee has exercised the employee's right to take FMLA leave for treatment. However, if the employer has an established policy, applied in a nondiscriminatory manner that has been communicated to all employees, that provides under certain circumstances an employee may be terminated for substance abuse, pursuant to that policy an employee may be terminated whether or not the employee is presently taking FMLA leave.

The principles described in Section 825.112(g) quoted previously are applied in an interesting opinion letter (Opinion FMLA-59, 1995) published by the Director of the Division of Policy and Analysis in the U.S. Department of Labor’s offices responsible for administering the FMLA.

The opinion letter answers four scenarios described by a county employer in questions to the DOL:

  • Scenario #1 – An employee comes up for random testing and tests positive for illegal narcotics and the employee has never requested FMLA. Under the county’s policy this employee is subject to immediate termination. FMLA does not require the County to allow the employee the opportunity to seek treatment and be reinstated.
  • Scenario #2 – Either the [County] Sheriff or the State’s Attorney receives information that an employee is using illegal narcotics. As a result, the employee is requested to submit to a drug test under the “for cause” provisions of the testing policy. The employee tests positive for illegal narcotics and the employee has never requested FMLA. Under the provisions of the testing policy, the employee is subject to immediate termination. FMLA does not require the County to allow the employee the opportunity to seek treatment and be reinstated.
  • Scenario #3 – An employee comes forward and admits to the employer that the employee is addicted to drugs and indicates that a doctor is placing the employee in rehabilitative treatment. You state that there is an ongoing debate within your office as to whether such an employee should be subject to immediate termination under the County’s policy. In any event, you ask if the County’s policy provides for immediate termination in this instance, would FMLA require the County to allow the employee the opportunity to seek treatment and be reinstated? The answer is “no.”
  • Scenario #4 – An employee who tests positive for the presence of an illegal narcotic is granted FMLA leave, and the terms and conditions of reinstatement include a requirement that the employee submit to weekly testing. If the employee tests positive a second time and has either not used all of the allotted FMLA leave time or has used all the allotted FMLA leave time, you ask if FMLA requires that the County allow the employee the opportunity to seek treatment and be reinstated for a second time? The County’s policy could provide for termination of employment in either case, whether or not the employee has exhausted the employee's FMLA leave allotment in the 12-month period.

Although the regulations and opinions cited previously are helpful, employers must exercise caution in dealing with leave requests of employees with substance-abuse problems. For example, if the employee in Scenario 3 had reported an alcoholism problem (not illegal drug use) and had requested treatment before engaging in any violation of the employer’s substance-abuse policy, the employer would appear to have no basis to deny FMLA leave (assuming the employee was otherwise qualified for FMLA leave) and the employer could be required to grant temporary leave as a reasonable accommodation under the ADA even if FMLA leave was not available to the employee.

Smoking in the workplace

The Minnesota Clean Indoor Air Act (MCIAA) prohibits smoking inside most public areas and outlines specific guidelines for allowing smoking in and around establishments that serve the public. The act does allow for more restrictive local laws, rules and regulations that are currently in place or may be passed in the future. Smoking is prohibited in all enclosed:

  • facilities, including buildings owned, leased, or operated by the State or local governing authorities
  • public places
  • all enclosed areas within places of employment unless authorized.

Examples include:

  • common work areas
  • medical facilities
  • auditoriums
  • cafeterias
  • classrooms
  • stairs
  • private offices
  • restrooms
  • elevators
  • hallways
  • employee lounges
  • conference rooms
  • meeting rooms
  • all other enclosed facilities.

An owner, operator, manager, or other person in control of an establishment, facility, or outdoor area may declare an entire area as a non-smoking area.

The owner, operator, manager, or other person in control of any area in which smoking is prohibited must remove all ashtrays.

Smoking is prohibited wherever a no-smoking sign is posted.

In 2019 the MCIAA was amended to include vaping, the use of electronic devices (also known as e-cigarettes or vapes).