North Carolina Human Resources Library


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In-depth HR guide to North Carolina and federal employment law, delivered in one soft-cover book and online with form and policy templates. Includes what to do and how to do it for everything from pre-hire through post-termination.

These publications are prepared exclusively for North Carolina employers and made available by the North Carolina Chamber of Commerce in a continuing effort to provide reliable and practical information for our members and the North Carolina business community.

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: If you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The North Carolina Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports
  • Basic workplace policies for North Carolina
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • North Carolina required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • Arizona specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • North Carolina leave requirements, including statewide mandatory sick leave law, domestic violence leave, North Carolina military family leave
  • North Carolina privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The North Carolina Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.  

North Carolina Human Resources Library was created in collaboration with Smith Anderson, and authored by Kim Korando, Travis Hockaday.


I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc. is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm

Smith Anderson

Smith Anderson is the largest business and litigation law firm headquartered in the Research Triangle area and one of the largest in North Carolina. It is the largest Raleigh-based law firm and one of only four North Carolina firms to make the National Law Journal’s 2013 “NLJ 350” list, which identifies the largest law firms in the United States by number of lawyers.

Smith Anderson’s practice groups and lawyers regularly are recognized by Chambers USA: America’s more

North Carolina Chamber

The North Carolina Chamber is a nonpartisan business advocacy organization that works in the legislative, regulatory and political arenas to proactively drive positive change to ensure that North Carolina is a leading place in the world to do business.

As the state’s largest, broad-based business advocacy organization, the North Carolina Chamber has 35,000 members who employ 1.26 million workers in North Carolina. Through their investment and engagement, the Chamber operates a fully-integrated enterprise that utilizes a multi-tiered strategy to secure North Carolina’s future: The North Carolina Chamber Foundation is shaping the future with a long-term strategy for economic prosperity, the North Carolina Chamber advocates for the policies that move the state forward and the North Carolina Chamber Political Program analyzes and shapes the political landscape to make change possible.

Driving the agenda for those efforts is North Carolina Vision 2030 – A Plan for Accelerating Job Growth and... learn more

Topics covered

North Carolina Human Resources Manual

About the North Carolina Chamber

About Smith Anderson

About the authors

Features of the HR Library

Chapter 01: Introduction

Chapter 02: Compliance thresholds

Chapter 03: Employees, independent contractors and joint employment issues

Chapter 04: Preserving at-will status

Chapter 05: Recruiting and hiring

Chapter 06: Employee handbooks

Chapter 07: Equal employment opportunities

Chapter 08: Disabilities and genetic information

Chapter 09: Harassment

Chapter 10: Retaliation

Chapter 11: Affirmative action and diversity

Chapter 12: Wages and hours

Chapter 13: Child labor

Chapter 14: Absences, time off benefits and leave

Chapter 15: Benefits

Chapter 16: Workers’ compensation

Chapter 17: Employee privacy

Chapter 18: Drug testing

Chapter 19: Polygraph testing

Chapter 20: Noncompete agreements, trade secrets and protecting company information

Chapter 21: Technology in HR

Chapter 22: Termination and reductions in force

Chapter 23: Unemployment benefits

Chapter 24: Workplace violence

Chapter 25: Safety and health

Chapter 26: Labor laws

Chapter 27: Immigration

Chapter 28: Tips for documentation

Chapter 29: Disciplinary and performance documentation

Chapter 30: Telecommuting

Chapter 31: Families First Coronavirus Response Act

Chapter 32: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Model Employment At-Will Policy

Background Check Data Form

Candidate Tracking Log

Criminal History Matrix

Criminal Records Guidelines

EEO-1 Report Component 2 Instruction Book

EEO-1 Report Component 2 Online Filing Sample Form

EEO-1 Report Instruction Booklet

Emergency Contact Form

Employment Application

Equal Employment Opportunity Instruction Booklet

Fair Credit Reporting Act Disclosure (for Checks involving Personal Interviews)

Fair Credit Reporting Act Disclosure (for Checks not Involving Personal Interviews)

Fair Credit Reporting Act Post-Use Letter

Fair Credit Reporting Act Pre-Use Letter

Form I-9 (2020)

Form I-9 Instructions (2020)

Form W-4 (2020)

I-9 Form Compliance Responsibilities and Acknowledgment Memorandum

Interview Notes-Evaluation

Introductory Period Policy

Job Description

Job Seeker EEO Survey (not for Federal Contractors)

NC-4 Employee's Withholding Allowance Certificate

New Hire Reporting Form

Offer Letter

Orientation-New Hire Checklist

Personnel Action Form

Reference Check Checklist

Rejection Letter

VETS-4212 Report

Access to Personnel Records Policy

Attendance Policy

Business Ethics Policy

Common Employee Handbook Provisions-Sample Table of Contents

Company Resources Policy (Option 1)

Company Resources Policy (Option 2)

Conduct-Disciplinary Policy

Conduct-Disciplinary Policy (for Supervisors and Managers not Protected by the NLRA)

Conduct-Disciplinary Policy (Supervisors and Managers Information)

Dress-Personal Appearance Policy

Drug and Alcohol Policy

Employee Handbook Acknowledgment

Employment Handbook Acknowledgment (for Online Handbooks)

Employment of Relatives Policy

Employment References Policy

Employment Status Policy

Filling Vacancies Policy (Supervisors, Managers Information)

Filling Vacancies-Promotions-Transfers Policy

Grievance Process

Handbook Introduction-Disclaimer

Labor Relations Policy

Mobile Texting, Cellphone and Email Policy

Outside Employment Policy

Smoking, Tobacco Use and Vaping Policy

Social Media Policy

Social Media Policy for Supervisors and Other Managers not Covered by the National Labor Relations Act

Solicitation Policy

Welcome Letter

Workplace Dating (Fraternization) Policy (Option 1)

Workplace Dating (Fraternization) Policy (Option 2)

Workplace Dating (Fraternization) Policy (Option 3)

EEO Policy (for Companies Who Are Covered - Federal Contractors and Subcontractors)

EEO Policy (for Companies Who Are Not Covered - Federal Contractors and Subcontractors)

Employee Request for Accommodation for Disability

Equal Employment Opportunity (Supervisor's and Manager's Information)

Request for Reasonable Religious Accommodation

Model Workplace Harassment Policy

Model Workplace Harassment Policy (Supervisor's and Manager's Information)

EEO and Veteran Status Survey Form

Model Affirmative Action Program Provisions

Model Pay Transparency Nondiscrimination Policy (Legally Required for Covered Federal Contractors and Subcontractors)

Voluntary Self-Identification of Disability Form

Breaks and Meal Periods Policy

Expense Reimbursement Policy

Methods of Computing North Carolina Income Tax Withholding Worksheet

Overtime Policy

Pay Practices Advances Policy

Payroll Deduction Authorization

Payroll Deduction Policy

Timekeeping Policy


Travel Time Policy

Withholding Certificate for Pension or Annuity Payments

Work Schedule Policy

Youth Employment Certificate

Absence Tracking Form

Bereavement Leave Policy

Family and Medical Leave Act Policy

Family and Medical Leave Act Policy Checklist

FMLA Policy (Supervisor and Manager Information)

Holiday Policy

Inclement Weather Policy (Option 1)

Inclement Weather Policy (Option 2)

Inclement Weather Policy (Option 3)

Inclement Weather Policy (Option 4)

Jury Duty - Courtroom Appearance Policy

Military Service Policy

Paid Time Off Policy (Option 1)

Paid Time Off Policy (Option 2) (Hourly Accrual-Cap)

Parental Leave Policy

Parental, School Activities, Juvenile Order, Domestic Violence Policy

Personal Leave Policy

Sick Day - Leave Policy

Time Off, Vacation Leave Request

Vacation Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

Model Benefits Disclaimer

Form 18 - Notice of Accident to Employee and Claim of Employee, Representative or Department (G.S. §§97-22 through 24)

Form 19 - Employer's Report of Employee's Injury or Occupational Disease to the Industrial Commission

Model Searches Policy

Model Drug and Alcohol Consent and Release Form

Model Drug and Alcohol Testing Policy (Employment Handbook Provision)

Model Drug and Alcohol Testing Policy (Supervisor and Manager Information)

North Carolina Controlled Substances Act - Initial Notice to Employees-Applicants

North Carolina Controlled Substances Act - Post-Test Notice to Employees-Applicants

North Carolina Controlled Substances Act - Waiver by Applicant of Confirmation Test

Model Bring Your Own Device (BYOD) Policy

Model Exit Interview

Model Separation Checklist

Model Termination Policy

Sample Form NCUI 500AB Request for Separation Information from Employer

Model Security Policy

Model Weapons Policy

Model Workplace Violence Policy

OSHA Forms 300 300A 301

Safety Policy

Form I-9 (2020)

Form I-9 Instructions (2020)

Model Documentation of Counseling

Model Last Chance Letter (Conduct)

Model Last Chance Letter (Performance)

Model Memorandum of Counseling

Model Performance Appraisal Policy

Model Performance Evaluation (Results)

Model Performance Evaluation (Results - Behavior 1)

Model Performance Evaluation (Results - Behavior 2)

Model Performance Evaluation (Results-Focused)

Model Performance Evaluation (Trait)

Model Performance Evaluation (Trait-Focused)

Model Performance Plan Memorandum

Model Standards of Conduct Policy - Disciplinary Policy (Supervisors-Managers Information)

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster