North Carolina Human Resources Manual
Smith Anderson
Kim Korando, Travis Hockaday
About the North Carolina Chamber
About Smith Anderson
About the authors
Features of the HR Library
Introduction
Compliance thresholds
Employees, independent contractors and joint employment issues
Preserving at-will status
Recruiting, hiring and employee selection
Employee handbooks
Equal employment opportunities
Disabilities and genetic information
Harassment
Retaliation
Affirmative action and diversity
Wages and hours
Child labor
Absences, time off benefits and leave
Benefits
Workers’ compensation
Employee privacy
Drug testing
Polygraph testing
Noncompete agreements, trade secrets and protecting company information
Technology in HR
Termination and reductions in force
Unemployment benefits
Workplace violence
Safety and health
Labor laws
Immigration
Tips for documentation
Disciplinary and performance documentation
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
An Employer’s Guide to FMLA and ADA
Ford & Harrison LLP
Nancy Van der Veer Holt
About FordHarrison LLP
About the Author
Introduction
Snapshot - An HR Audit
The Family and Medical Leave Act
Key Definitions
Employer Coverage and Employee Eligibility
Reasons for Leave
Serious Health Conditions
Military Leave Under the FMLA
Length of Leave
Notice and Documentation - Employee Obligations and Employer Challenges
Certifications Necessary for Leave
Employer Notice and Documentation Requirements
Employee Rights Under the FMLA
Enforcement of the FMLA
Amendments and Proposals
Introduction to the Americans with Disabilities Act
The ADA Amendments Act
Employers Covered
"Disability" in Detail
Reasonable Accommodation Under the ADA
The Pregnancy Discrimination Act
How the ADA Impacts Your Business
Enforcement of the ADA
Appendix A: Leave and Other State Laws
Employee Benefits – An Employer's Guide
Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Ellisa H. Culp, Eric D. Penkert, Thomas M. Christina
About Ogletree Deakins
About the Authors
Preface
Employee Benefits Law
Life Insurance
Health Benefit Plans
Regulation of Group Health Plans
Healthcare Reform
Disability Plans
Severance Plans
Cafeteria Plans
Retirement Plans
Additional 401(k) Qualification Requirements
Non-Qualified Deferred Compensation Plans
Employee Communication Under ERISA
Fiduciary Duties Under ERISA
Other Fringe Benefits
Employment Verification: Immigration, Form I-9, and E-Verify
The Cavanagh Law Firm P.A.
David A. Selden, Heidi Nunn-Gilman, Jennifer L. Sellers, Julie A. Pace, Yijee Jeong
About the Cavanagh Law Firm PA
About the Editors
Snapshot - An HR audit
Immigration and employment
Immigration visas
Form I-9
Tips to complete the Form I-9
Conducting internal audits
Expired documents and the I-9 form
Anti-discrimination
Electronic completion and storage of Form I-9
No-match letter and wage reporting compliance
Additional Social Security number verification services
Investigations
IMAGE program
Responding to visits and calls regarding immigration
E-Verify
E-Verify regulations for federal contractors and subcontractors
Helpful steps to comply with E-Verify requirements
Criminal enforcement and I-9 audits
Appendix A: Sample memorandum
Hiring, Firing and Discipline for Employers
Ford & Harrison LLP
Frank L. Day, Jr., Jessica Asbridge, Mollie K. Wildmann
About FordHarrison LLP
About the Editors
Editor's Foreward
Snapshot - An HR Audit
Pre-Employment Issues
Pre-Employment Testing
Interviews
Background Checks
The Employment Relationship
New Hire Reporting
Policy Manuals and Employee Handbooks
Employee Personnel Files
Employment Contracts
Non-Compete Agreements and Trade Secrets
Affirmative Action
Discipline
Termination
Layoffs
Employment Litigation
Union Organizing Activity
Social Media
Appendix A: Federal Recordkeeping Requirements
Appendix B: Posting Requirements
Wages and Hours – An Employer’s Guide
Squire Patton Boggs
Jill S. Kirila, Shennan Harris
Squire Patton Boggs
About the Authors
Snapshot
Overview
Covered employers
Workers not covered by federal law
Leased or temporary employees
White-collar exemptions
Additional exemptions
Minimum wage requirements - nonexempt employees
Overtime compensation - nonexempt employees
What counts as “wages” - nonexempt employees
Determining work time - nonexempt employees
Deductions from pay
Recordkeeping requirements
Enforcement
Remote workers and telecommuting
Posting requirements
Employment of minors
Equal pay
Payment of wages
Where to go for more information
Appendix A: State agencies
Appendix B: Wage and hour district offices
Workplace Safety and Health Compliance Manual
Fisher & Phillips LLP
Edwin G. Foulke, Jr.
About Fisher Phillips LLP
About the Author
Snapshot - An HR Audit
Introduction
Duties and Responsibilities
Employer's General Duty
Recordkeeping Requirements
Safety Incentive Programs
Significant Standards
Inspections
Citations and Penalties
Settling Citations
Procedural and Affirmative Defenses
Criminal Penalties
Developing a Comprehensive Health and Safety Program
Whistleblower Protection
Emergency Response and Preparedness
Appendix A: Required Postings
Appendix B: Forms for Recording Work-Related Injuries and Illnesses
Appendix C: Partially Exempt Industries from OSHA Recordkeeping Requirements
Appendix D: Safety Checklist
Appendix E: State Plan Review Commissions/Boards
Appendix F: State Plan Notice of Contest Timeline
Appendix G: Emergency Action Plan Checklist
Appendix H: Safety Strategies
Appendix I: Model Written Lockout/Tagout Program
Appendix J: National, Regional, Local and Special Emphasis Inspection Programs
Appendix K: OSHA Injury and Illness Recordability Worksheet
Appendix L: Handling Violence in the Workplace
Appendix M: OSHA Increases Focus on Safety for Temporary Employees
Appendix N: OSHA Fact Sheet
Forms and Policies
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember The Family and Medical Leave Act Poster (English)
The Family and Medical Leave Act Poster (Spanish)
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition I-9 Form (2017 -2019)
I-9 Form Instructions (2017 - 2019) No-Match Checklist I-9 Form (2017 - 2019)
I-9 Form Instructions (2017 - 2019)
Immigration Compliance and Acknowledgment Form Company Use Job Description
Sample Job Questionairre Model Workplace Harassment Policy
Model Workplace Harassment Policy (Supervisor's and Manager's Information) EEO and Veteran Status Survey Form
Model Affirmative Action Program Provisions
Model Pay Transparency Nondiscrimination Policy (Legally Required for Covered Federal Contractors and Subcontractors)
Voluntary Self-Identification of Disability Form Youth Employment Certificate Absence Tracking Form
Bereavement Leave Policy
Family and Medical Leave Act Policy
Family and Medical Leave Act Policy Checklist
FMLA Policy (Supervisor and Manager Information)
Holiday Policy
Inclement Weather Policy (Option 1)
Inclement Weather Policy (Option 2)
Inclement Weather Policy (Option 3)
Inclement Weather Policy (Option 4)
Jury Duty - Courtroom Appearance Policy
Military Service Policy
Paid Time Off Policy (Option 1)
Paid Time Off Policy (Option 2) (Hourly Accrual-Cap)
Parental Leave Policy
Parental, School Activities, Juvenile Order, Domestic Violence Policy
Personal Leave Policy
Sick Day - Leave Policy
Time Off, Vacation Leave Request
Vacation Policy
WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember
WH-385-V Certification for Serious Injury or Illness of a Veteran Model Benefits Disclaimer Form 18 - Notice of Accident to Employee and Claim of Employee, Representative or Department (G.S. §§97-22 through 24)
Form 19 - Employer's Report of Employee's Injury or Occupational Disease to the Industrial Commission Model Searches Policy Model Employment At-Will Policy Model Drug and Alcohol Consent and Release Form
Model Drug and Alcohol Testing Policy (Employment Handbook Provision)
Model Drug and Alcohol Testing Policy (Supervisor and Manager Information)
North Carolina Controlled Substances Act - Initial Notice to Employees-Applicants
North Carolina Controlled Substances Act - Post-Test Notice to Employees-Applicants
North Carolina Controlled Substances Act - Waiver by Applicant of Confirmation Test Model Bring Your Own Device (BYOD) Policy Background Check Data Form
Candidate Tracking Log
Criminal History Matrix
Criminal Records Guidelines
EEO-1 Report Component 2 Instruction Book
EEO-1 Report Component 2 Online Filing Sample Form
EEO-1 Report Instruction Booklet
Emergency Contact Form
Employment Application
Equal Employment Opportunity Instruction Booklet
Fair Credit Reporting Act Disclosure (for Checks involving Personal Interviews)
Fair Credit Reporting Act Disclosure (for Checks not Involving Personal Interviews)
Fair Credit Reporting Act Post-Use Letter
Fair Credit Reporting Act Pre-Use Letter
Form I-9 (2017 - 2019)
Form I-9 Instructions (2017 - 2019)
Form W-4 (2019)
I-9 Form Compliance Responsibilities and Acknowledgment Memorandum
Interview Notes-Evaluation
Introductory Period Policy
Job Description
Job Seeker EEO Survey (not for Federal Contractors)
NC-4 Employee's Withholding Allowance Certificate
New Hire Reporting Form
Offer Letter
Orientation-New Hire Checklist
Personnel Action Form
Reference Check Checklist
Rejection Letter
VETS-4212 Report Access to Personnel Records Policy
Attendance Policy
Business Ethics Policy
Common Employee Handbook Provisions-Sample Table of Contents
Company Resources Policy (Option 1)
Company Resources Policy (Option 2)
Conduct-Disciplinary Policy
Conduct-Disciplinary Policy (for Supervisors and Managers not Protected by the NLRA)
Conduct-Disciplinary Policy (Supervisors and Managers Information)
Dress-Personal Appearance Policy
Drug and Alcohol Policy
Employee Handbook Acknowledgment
Employment Handbook Acknowledgment (for Online Handbooks)
Employment of Relatives Policy
Employment References Policy
Employment Status Policy
Filling Vacancies Policy (Supervisors, Managers Information)
Filling Vacancies-Promotions-Transfers Policy
Grievance Process
Handbook Introduction-Disclaimer
Labor Relations Policy
Mobile Texting, Cellphone and Email Policy
Outside Employment Policy
Smoking, Tobacco Use and Vaping Policy
Social Media Policy
Social Media Policy for Supervisors and Other Managers not Covered by the National Labor Relations Act
Solicitation Policy
Welcome Letter
Workplace Dating (Fraternization) Policy (Option 1)
Workplace Dating (Fraternization) Policy (Option 2)
Workplace Dating (Fraternization) Policy (Option 3) Breaks and Meal Periods Policy
Expense Reimbursement Policy
Methods of Computing North Carolina Income Tax Withholding Worksheet
Overtime Policy
Pay Practices Advances Policy
Payroll Deduction Authorization
Payroll Deduction Policy
Timekeeping Policy
Timesheet
Travel Time Policy
Withholding Certificate for Pension or Annuity Payments
Work Schedule Policy EEO Policy (for Companies Who Are Covered - Federal Contractors and Subcontractors)
EEO Policy (for Companies Who Are Not Covered - Federal Contractors and Subcontractors)
Employee Request for Accommodation for Disability
Equal Employment Opportunity (Supervisor's and Manager's Information)
Request for Reasonable Religious Accommodation Model Exit Interview
Model Separation Checklist
Model Termination Policy Sample Form NCUI 500AB Request for Separation Information from Employer Model Security Policy
Model Weapons Policy
Model Workplace Violence Policy OSHA Forms 300 300A 301
Safety Policy Form I-9 (2017 - 2019)
Form I-9 Instructions (2017 - 2019) Model Documentation of Counseling
Model Last Chance Letter (Conduct)
Model Last Chance Letter (Performance)
Model Memorandum of Counseling
Model Performance Appraisal Policy
Model Performance Evaluation (Results)
Model Performance Evaluation (Results - Behavior 1)
Model Performance Evaluation (Results - Behavior 2)
Model Performance Evaluation (Results-Focused)
Model Performance Evaluation (Trait)
Model Performance Evaluation (Trait-Focused)
Model Performance Plan Memorandum
Model Standards of Conduct Policy - Disciplinary Policy (Supervisors-Managers Information) OSHA Poster - Job Safety, It's the Law OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses Model Written Lockout-Tag Out Program
