I've changed my name – to Optimus Prime

September 21st, 2018 by hrsimple


So say an employee, let's call him, for purposes of this exercise, Scott Edward Nall, walks into your office to let you know he has changed his name to Optimus Prime.  Do you:

  1. snicker and ask him if his Laser Axe Hand is really made of energy
  2. wonder why he isn't riding a dinosaur
  3. fall to your knees and plead fealty
  4. start the process of updating Mr. Prime in your HR records.

In the interests of your own well-being, C. might be a good place to start, but be sure to follow with D., covering the four steps outlined by Namely:

  1. SSA
  2. W-4
  3. I-9
  4. benefits



Related posts

401(k) plan + payroll provider = 401k good things

This blog is courtesy of Jennifer Ready at HK Finanical Services and the Iowa Association of Business and Industry (ABI) and can be found on the ABI website.   Top Reasons to Integrate Your 401(k) Plan with Your Payroll Provider Jennifer Ready Combining your 401(k) plan administration...

Open enrollment – personalizing perks pays off

SHRMS's third in a series of articles on meeting fall 2018 open-enrollment challenges deals with providing employees with the opportunity to tailor benefits to meet their needs. How can customized benefits increase loyalty? Would employees pay for them on their own? Would they take a pay cut f...

Help hiring holiday help here

This blog was written by John Monroe and Kristina Griffin at FordHarrison, which authors our "Hiring, Firing and Discipline for Employers" and "An Employer's Guide to FMLA and ADA". You can find the original blog post and their Legal Alerts on their website.   Welcome to the Holiday Season!...

Four-legged office mates and the pawternity policies they benefit

This blog was written by Danielle Krauthamer at Fisher Phillips, which authors several of our resources. You can find the original post and the On the Front Lines newsletter on their website.   Pawternity Leave: Are Employers Barking Up the Wrong Tree With Pet-Based Leave? We’ve all hear...

Employment agreements – what to do before you do

This blog was written by Judy Yi at Polsinelli. Polsinelli authors hrsimple resources in Missouri, Kansas and Illinois. You can find the original blog post and their labor and employment blog Polsinelli at Work (which is excellent) on their website.   Five Issues When An Employer Is Consi...

Milk Stork delivers for working mom's and their baby

If you are in the practice of sending employees on overnight business trips AND you employ new mothers AND you believe in treating your employees right we’ve got just the bird for you.  Milk Stork is the first breast milk shipping company to support nursing mothers who are on the road and need...

PTO on the house!

This blog was written by Kat Cunnignham, president of Moresource Inc., a member of the Missouri Chamber. You can find the original blog post on the mobile edition of Missouri Chamber's Missouri Business   Traditionally, most companies have offered a paid leave package to employees that diff...

How to treat fringe benefits for employees

This chapter provides an overview of some fringe benefits that are not among the benefits that can trigger coverage under the Employee Retirement Income Security Act (ERISA) and are not discussed elsewhere in this book. Generally, a fringe benefit is a form of non-cash compensation paid to an emp...

Service dogs at work

(Customer) service dogs at work can work. Our authors @Littler help show how here

ICE audits II – FAQs to make you wiser

This blog was written by Melissa Manna at Ogletree Deakins, authors of our Model Policies and Forms for Tennessee Employers, Massachusetts Human Resources Manual, Colorado Human Resources Manual, and Employee Benefits – An Employer's Guide. You can find the original blog post and their Immigratio...

Be prepared for ICE raids

If your first reaction to an Immigration and Customs Enforcement (ICE) raid would be "Ice. ICE! Baby." and a slow exhale/shaking head, then read this from our our authors at Fisher Phillips now, which includes: background: heat has been turned up in 2018 what you can do to prepare: 5-step...

Paying Tipped Employees

U.S. DOL Offers Employers Relief From The ‘80/20’ Tip Credit Rule In good news for employers, particularly those in the restaurant and hospitality industries, the U.S. Department of Labor (DOL) recently reissued a 2009 opinion letter that effectively abandons the “80/20” tip credit rule.  U...

Why You Should Care About Employment Law

Common Pitfalls for Emerging Companies Founders of emerging companies are often first-time employers and find themselves having to wade through the dense patchwork of state and federal labor and employment laws. This can be a confusing undertaking that often requires legal counsel. However, th...

Workplace Christmas Quiz (this is legit and will secondarily eat up some time before you get to go home)

This blog was written by Robin Shea at Constangy, which authors our Model Policies and Forms for Georgia Employers and our New Jersey Human Resources Manual. You can find the original on their Employment & Labor Insider blog (which is one of our favorites and is excellent).   Workplace ...

2019 minimum wage chart

Squire Patton Boggs, the author of our Wages and Hours – An Employer's Guide, put together a minimum wage chart for pretty much everywhere and anywhere. The chart, along with lots of other good stuff, can be found in the book, which in turn can be found in this drop-down menu, which in turn can b...

Holiday stew – ingredients for a happy and non-litigious holiday

Holiday stew – we all have our own recipe, but the base is almost always the same: booze, mistletoe and a generous pinch of unapproved time off. And be sure you don't have enough time to prepare or clean up. Join Gary Wheeler and Lori Mans for an hour as they provide the ingredients and know-h...

Overtime, daylight savings time and circadian rhythyms

This blog was written by Maria Greco Danaher and Hera S. Arsen, Ph.D., at Ogletree Deakins, author of our Model Policies and Forms for Tennessee Employers. Ogletree also authors our Massachusetts Human Resources Manual, Colorado Human Resources Manual, and Employee Benefits – An Employer's Guide....

Are the new DOL opinion letters like noses?

This blog was written by Jill Kirila and Shennan Harris at Squire Patton Boggs who are co-authors of our "Wages and Hours - An Employer's Guide". You can find the original blog post and their Employment Law Worldview on their website.   Eyes and Ears on the FLSA – U.S. Department of Labor I...

Should you give your employees a little Slack – or do they have enough already?

Are Your Employees “Slackers”? How Employers Should Handle Slack—The Increasingly Popular Instant Messaging Application Launched in 2014, Slack is the fastest growing business application in history. For those unfamiliar with this piece of technology, Slack is a cloud-based “team collaborati...

Bet employers must make: call and raise your minimum wage

July 1 saw a number of states and localities raise the minimum wage, so our author Ogletree Deakins put together a chart for those of you who don't want to pass and go bust.  FYI – poker will be eligible for review for becoming an official Olympic sport.

The six step DOL audit polka

This blog was written by Carol Barnett at Polsinelli. Polsinelli authors hrsimple resources in Missouri, Kansas and Illinois. You can find the original blog post here and their labor and employment blog Polsinelli at Work (which is excellent) here.   If an employer is being audited by the U...

Non-exempt employees – what counts as wages?

This blog is an excerpt from our book Wages and Hours – An Employer's Guide by Jill S. Kirila, Meghan E. Hill and Shennan Harris at Squire Patton Boggs. For more information, go to the Products tab above and click on "Federal" to subscribe.   Under the Fair Labor Standards Act (FLSA), “wage...

Punch clock

Dear @Littler: If we replace our punch-card timeclocks with a biometric system, are we obligated to provide a punch-proxy for employees? https://www.lexology.com/library/detail

Year-end or holiday incentives

Year-end or holiday incentives – you need to know the rules: … First rule: make the winner penguin-happy.  

It’s only a matter of overtime

Have your employees been going the extra mile lately? What if they’re clocking in the equivalent of a marathon in hours? If you’re looking over your timesheets and notice that your star employee racked up a whopping 55 hours last week, it’s time to get familiar with the legal requirements of over...