Georgia Human Resources Manual
Troutman Sanders LLP
Constance Brewster, Emily E. Schifter, Evan Gibbs, Rebecca H. Silk, Yane Park McKenzie
The Georgia Chamber of Commerce
Troutman Sanders LLP
About the authors
Editor's foreword
Features of the HR Library
Snapshot - An HR Audit
Compliance thresholds
Recruiting and hiring
Employment eligibility and immigration
Background checks
Policies and procedures manuals
Personnel files
Restrictive covenants, trade secrets, and intellectual property
Wages and hours
Child labor
Temporary, leased and franchise employees
Performance evaluations
Independent contractors
Privacy and monitoring
Electronic information and communication practices
Social media
Lie-detector tests
Discrimination
Workplace investigations
Disabilities and reasonable accommodation
Politics in the workplace
Discipline
Termination
Plant closings and mass layoffs
Family and medical leave
Military leave
Safety and health
Workplace violence
Disaster planning
Benefits
Retirement plans
Group health plans
Workers' compensation
Unemployment insurance
Public employers
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
Model Policies and Forms for Georgia Employers
Constangy, Brooks, Smith & Prophete LLP
Stephanie Hendricks
Foreword
Introduction: Features of the HR Library
Where to start
Job descriptions and applications
Candidate screening
Time of hire
Time off and leaves of absence
Employee benefits
Basic company policies
Employment status, hours of work and overtime
Reviews and promotions
Confidentiality and conflicts of interest
Complaint procedures
Other matters
Termination of employment
Acknowledgment of receipt of handbook
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
An Employer’s Guide to FMLA and ADA
Ford & Harrison LLP
Nancy Van der Veer Holt
About FordHarrison LLP
About the Author
Introduction
Snapshot - An HR Audit
The Family and Medical Leave Act
Key Definitions
Employer Coverage and Employee Eligibility
Reasons for Leave
Serious Health Conditions
Military Leave Under the FMLA
Length of Leave
Notice and Documentation - Employee Obligations and Employer Challenges
Certifications Necessary for Leave
Employer Notice and Documentation Requirements
Employee Rights Under the FMLA
Enforcement of the FMLA
Amendments and Proposals
Introduction to the Americans with Disabilities Act
The ADA Amendments Act
Employers Covered
"Disability" in Detail
Reasonable Accommodation Under the ADA
The Pregnancy Discrimination Act
How the ADA Impacts Your Business
Enforcement of the ADA
Appendix A: Leave and Other State Laws
Employee Benefits – An Employer's Guide
Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Ellisa H. Culp, Eric D. Penkert, Thomas M. Christina
About Ogletree Deakins
About the Authors
Preface
Employee Benefits Law
Life Insurance
Health Benefit Plans
Regulation of Group Health Plans
Healthcare Reform
Disability Plans
Severance Plans
Cafeteria Plans
Retirement Plans
Additional 401(k) Qualification Requirements
Non-Qualified Deferred Compensation Plans
Employee Communication Under ERISA
Fiduciary Duties Under ERISA
Other Fringe Benefits
Employment Verification: Immigration, Form I-9, and E-Verify
The Cavanagh Law Firm P.A.
David A. Selden, Heidi Nunn-Gilman, Jennifer L. Sellers, Julie A. Pace, Yijee Jeong
About the Cavanagh Law Firm PA
About the Editors
Snapshot - An HR audit
Immigration and employment
Immigration visas
Form I-9
Tips to complete the Form I-9
Conducting internal audits
Expired documents and the I-9 form
Anti-discrimination
Electronic completion and storage of Form I-9
No-match letter and wage reporting compliance
Additional Social Security number verification services
Investigations
IMAGE program
Responding to visits and calls regarding immigration
E-Verify
E-Verify regulations for federal contractors and subcontractors
Helpful steps to comply with E-Verify requirements
Criminal enforcement and I-9 audits
Appendix A: Sample memorandum
Hiring, Firing and Discipline for Employers
Ford & Harrison LLP
Frank L. Day, Jr., Jessica Asbridge, Mollie K. Wildmann
About FordHarrison LLP
About the Editors
Editor's Foreward
Snapshot - An HR Audit
Pre-Employment Issues
Pre-Employment Testing
Interviews
Background Checks
The Employment Relationship
New Hire Reporting
Policy Manuals and Employee Handbooks
Employee Personnel Files
Employment Contracts
Non-Compete Agreements and Trade Secrets
Affirmative Action
Discipline
Termination
Layoffs
Employment Litigation
Union Organizing Activity
Social Media
Appendix A: Federal Recordkeeping Requirements
Appendix B: Posting Requirements
Wages and Hours – An Employer’s Guide
Squire Patton Boggs
Jill S. Kirila, Shennan Harris
Squire Patton Boggs
About the Authors
Snapshot
Overview
Covered employers
Workers not covered by federal law
Leased or temporary employees
White-collar exemptions
Additional exemptions
Minimum wage requirements - nonexempt employees
Overtime compensation - nonexempt employees
What counts as “wages” - nonexempt employees
Determining work time - nonexempt employees
Deductions from pay
Recordkeeping requirements
Enforcement
Remote workers and telecommuting
Posting requirements
Employment of minors
Equal pay
Payment of wages
Where to go for more information
Appendix A: State agencies
Appendix B: Wage and hour district offices
Workplace Safety and Health Compliance Manual
Fisher & Phillips LLP
Edwin G. Foulke, Jr.
About Fisher Phillips LLP
About the Author
Snapshot - An HR Audit
Introduction
Duties and Responsibilities
Employer's General Duty
Recordkeeping Requirements
Safety Incentive Programs
Significant Standards
Inspections
Citations and Penalties
Settling Citations
Procedural and Affirmative Defenses
Criminal Penalties
Developing a Comprehensive Health and Safety Program
Whistleblower Protection
Emergency Response and Preparedness
Appendix A: Required Postings
Appendix B: Forms for Recording Work-Related Injuries and Illnesses
Appendix C: Partially Exempt Industries from OSHA Recordkeeping Requirements
Appendix D: Safety Checklist
Appendix E: State Plan Review Commissions/Boards
Appendix F: State Plan Notice of Contest Timeline
Appendix G: Emergency Action Plan Checklist
Appendix H: Safety Strategies
Appendix I: Model Written Lockout/Tagout Program
Appendix J: National, Regional, Local and Special Emphasis Inspection Programs
Appendix K: OSHA Injury and Illness Recordability Worksheet
Appendix L: Handling Violence in the Workplace
Appendix M: OSHA Increases Focus on Safety for Temporary Employees
Appendix N: OSHA Fact Sheet
Forms and Policies
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember The Family and Medical Leave Act Poster (English)
The Family and Medical Leave Act Poster (Spanish)
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition I-9 Form (2017 -2019)
I-9 Form Instructions (2017 - 2019) No-Match Checklist I-9 Form (2017 - 2019)
I-9 Form Instructions (2017 - 2019)
Immigration Compliance and Acknowledgment Form Current Form I-9 (2017 - 2019) Consumer Report Notice
Notice of Adverse Employment Action Letter Company Use Job Description
Sample Job Questionairre Direct Deposit Form
Direct Deposit Policy
Employee Payroll Change Notice Form
Employment Status Policy
Exempt Employee Deduction Policy
Expense Reimbursement Policy
FLSA Job Questionnaire
Hours of Work Policy (Option 1)
Hours of Work Policy (Option 2)
Nursing Breaktime Policy
Overtime Policy
Pay Correction Policy
Payday Policy
Pay Deductions Policy
Payroll Advance Policy
Salary Change Recommendation Form
Timekeeping Requirements Policy
Travel Time Policy
Worksheet 1 Overview of the Workforce
Worksheet 2 Executive Exemption Analysis
Worksheet 3 Professional Exemption Analysis
Worksheet 4 Computer Employee Exemption Analysis
Worksheet 5 Administrative Exemption Analysis
Worksheet 6 Outside Sales Exemption Analysis No Smoking Poster Handbook Acknowledgment COBRA Termination Report
Employee Exit Interview Form
Employee Separation Checklist
Exit Checklist
Exit Interview
Georgia Separation Notice (Including List of Workers)
Government Officials Notice
Mass Separation (List of Workers)
Mass Separation Notice
Separation Notice
Separation Summary
Termination Policy Dress Code Policy
Employee Suggestion Policy
Employee Suggestion Program Entry Form
Examinations of Records Policy
Model Company Resources Policy
Nepotism Policy
Social Networking Policy
Telecommuting Agreement
Telecommuting Policy
Telephone Usage Policy Complaint Policy (Option 1)
Complaint Policy (Option 2) Confidentiality of Company Information Policy
Conflict of Interest Policy Compensation Review Policy (Option 1)
Compensation Review Policy (Option 2)
Exempt Performance Review
Performance Appraisal Summary
Performance Evaluation
Performance Improvement Plan
Performance Review Policy
Self-Peer Evaluation Form AIDS and HIV Policy
Driving Policy
Drug-Free Workplace Policy
Drug-Free Workplace Policy (Government Contractors)
Email Policy
Genetic Information Policy
GPS Acknowledgment
GPS Policy
Hiring Policy
Inspection of Property Policy
Intern Policy (Option 1)
Intern Policy (Option 2)
Introductory Policy
Mobile Texting, Cellphone and Email Policy
No-Fault Attendance Policy (Option 1)
No-Fault Attendance Policy (Option 2)
Non-Fraternization Policy
Personal Conduct Policy (Option 1)
Personal Conduct Policy (Option 2)
Personal Devices Policy
Reference Policy
Reference Release Form
Rules and Regulations Policy
Safety and Health Policy (Option 1)
Safety and Health Policy (Option 2)
Safety and Health Policy (Option 3)
Smoke-Free Workplace Policy
Solicitation and Distribution Policy
Systems and Equipment Policy
Union-Free Policy (Option 1)
Union-Free Policy (Option 2)
Weather Policy
Workplace Violence Policy 401(k) Policy
Beneficiary Designation Form
Continuing Education Policy
Designation of Beneficiary
Health Insurance Policy
Long-Term Disability Policy
Model COBRA Continuation Coverage Election Notice
Model COBRA General Notice
Short-Term Disability Plan Accommodation Request
ADA Policy
Bereavement Leave Policy
Employee Reasonable Accommodation Request Form
FMLA Policy
Holiday Policy
Jury Duty Policy
Leave of Absence Policy
Military Leave Policy
Paid Time Off (PTO) Policy
Parental Leave Policy
Personal Days Policy
Physicians' Release to Return to Work
Physicians' Statement Concerning Leave
Request for FMLA Leave
Request for Leave of Absence (Non-FMLA)
Request Form for Non-FMLA Leave
Request for Reasonable Accommodation
Sick Days Policy
Vacation Day Policy
WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition
WH-381 Notice of Eligibility and Rules & Responsibilities
WH-382 Designation Notice
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember Bullying Policy
EEO Policy
EEO Policy (for Federal Contractors)
Emergency Contact Form
Form I-9 (2017 - 2019)
Form W-4
Georgia New Hire Reporting Form
No Harassment Policy
Sexual Harassment Policy
Time of Hire Introduction
Withholding Allowance Certificate A Summary of Your Rights Under the FCRA
Educational Reference
Employment Interview Analysis
Employment Reference
Interview Checklist
Interviewer Evaluation
Interviewing Form
Reference Inquiry
Reference Release Form
Sample Conditional Offer Letter
Sample FCRA Adverse Action Notice
Sample FCRA Pre-Adverse Action Notice At-Will Employment Application (Option 1)
At-Will Employment Application (Option 2)
At-Will Employment Application (Option 3)
At-Will Employment Application (Option 4)
Invitation to Self-Identify (for Government Contractors Only)
Sample Job Description Form
Voluntary Self-Identification of Disability (for Government Contractors) OSHA Poster - Job Safety, It's the Law OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses Model Written Lockout-Tag Out Program
