Florida Human Resources Library


Satisfaction Guarantee

In-depth HR guides to Florida and federal employment law, delivered in one soft-cover book and online with form and policy templates. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for Florida employers and made available by the Florida Chamber of Commerce in a continuing effort to provide reliable and practical information for our members and the Florida business community.

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Florida Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Florida required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • Florida specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • Florida leave requirements, including statewide mandatory sick leave law, domestic violence leave, Florida military family leave
  • Florida privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Florida Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

Florida Human Resources Library was created in collaboration with Gunster, and authored by Edward (Ed) Suarz-Solar, Joseph G. Santoro.


HRsimple is the latest update to the Florida Employment Law Manual, which has been a part of the Florida Chamber and helping Florida employers manage their most important resource – their employees – for more than 25 years.

Mark Wilson, President and CEO, Florida Chamber of Commerce, Tallahassee, Florida

I have used your books for over 10 years now, and they have always helped me tremendously as an accurate and trustworthy reference tool.

Carla M. Butts, PHR, Human Resources Manager, Hospice of Citrus County, Beverly Hills, Florida

I enjoy the fact that I can use the ACCR Human Resources Manual to find quick answers to the plethora of complicated employment laws and regulation without having to search the Internet. Having this information at my fingertips makes life much easier.

Shane Brown, MS, HAS, Assistant Administrator, Sterling-Rock Falls Clinic, Sterling, Florida

The publications that you provide allow us to keep up to date on the latest best practices. In our busy lives it’s refreshing to go to a resource that you can trust.

Rosanna Matucan-Carson, SPHR, GPHR
, Manager, Human Resources
, Bausch & Lomb, Clearwater, Florida

As an HR professional, I rely on resources to provide me with accurate and up to date information. In 2010, as a new resident to the state of Florida, I needed to have a resource guide to bring me up to speed on Florida’s laws. I found the Florida Employment Law Manual very useful. The Florida Employment Law Manual became a tool that I found myself referring to as my first point of reference. The manual made my transition to Florida and its laws an easy transition.

Danylle Reynolds, Human Resources Director, ResCare, Florida

I like your books because they are written in layman terms, are well laid out, and are a terrific reference too. I primarily use the Florida Employment Law Manual. To date I have not had a topic or issue that I could not find in the book.

Donna Schultz, PHR, Human Resources Director, ICx Imaging Systems, Apopka, Florida

I have been using the Florida Employment Law Manual for several years and have been extremely pleased with the ease of use and the time that it saves. I keep the book on my desk and it is usually worn out before time to renew. The Florida Employment Law Manual and the Model Policies and Form for Florida Employers are and will remain a number one source of information for me.

Sharon Jones, Human Resources Director, The City of Palmetto, Palmetto, Florida

It is seldom the time in my professional career I come across great products, great customer service and fabulous personalities. I have ordered your books as resources and reference materials for the last four years and have been a great information tool for our agency. HR Simple Online Tool has been filled with informative resources, legal and current descriptions and forms that are updated every year depending on the governmental or DOL’s rules and changes. Recently, I had the fun-filled experience of speaking to your staff and spoke with Paula who knows HRsimple very well and assisted me with the information I was looking for.

Zoraida Seguinot, Human Resources Manager, Human Resources & Risk Management, Florida

Our company does not have an official Human Resources Department. I have what is known as *hands on* H.R. training. Your human resource publications have guided me through many issues such as I-9, FMLA and policy book. The money I spend for the publications each year have more than paid for themselves.

Keith W. Brown, VP Marketing and Human Resources, S&S Food Stores, Lake City, Florida

I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc.

hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm


Statewide. State wise.

In 1925, Florida was entirely different. There were no major league sports teams and no scenic U.S. Highway 1.

There was, however, a law firm in West Palm Beach that believed in something exceptional. As Florida’s law firm for business, Gunster set out to provide sound legal advice and then some: to work with clients as partners. To devise better strategies and minimize risk. To help companies build value.

Over 90 years later,...read more

Florida Chamber of Commerce

Today, Florida’s economy is rebounding at a pace that has other states looking to us for leadership. Our state is growing by more than 1,000 net new people a day, we are the third most populous state in the nation welcoming more than 105 million visitors each year, nearly one in 10 U.S. jobs in 2015 were created in Florida, education reforms continue to help close achievement gaps, and our unemployment rate — once at historic heights of more than 11 percent — has continued to remain below the national average.

And while many would have you believe our state’s successes come from only our sunshine and beaches, at the Florida Chamber we know firsthand that our state continues to move forward thanks, in part, to a united business community that believes in free enterprise, believes in private-sector job creation and fights for a stronger Florida.

In fact, our efforts to make Florida a... learn more

Topics covered

Florida Employment Law Manual

About the firm

About the contributors

Foreword from the Florida Chamber of Commerce

Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Restrictive covenants, trade secrets and confidential information

Chapter 09: Policies and procedures

Chapter 10: Wages and hours

Chapter 11: Child labor

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodations

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Military leave

Chapter 19: Other types of leave

Chapter 20: Performance evaluations

Chapter 21: Personnel files

Chapter 22: Employee grievances and workplace investigations

Chapter 23: Discipline

Chapter 24: Termination

Chapter 25: Plant closings and mass layoffs

Chapter 26: Health insurance continuation coverage

Chapter 27: Unemployment compensation

Chapter 28: Whistleblower protections

Chapter 29: Privacy rights

Chapter 30: Health insurance portability and privacy

Chapter 31: Protecting electronic information

Chapter 32: Social media

Chapter 33: Safety and health

Chapter 34: Workplace violence

Chapter 35: Workers’ compensation

Chapter 36: Politics in the workplace

Chapter 37: Celebrations in the workplace

Chapter 38: Federal contractors and affirmative action

Chapter 39: Public employers

Chapter 40: Unions

Chapter 41: Disaster planning

Chapter 42: Drugs, alcohol and tobacco

Chapter 43: Diversity in the workplace

Chapter 44: Telecommuting

Chapter 45: Families First Coronavirus Response Act

Chapter 46: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Affirmative Action Voluntary Information

Application for At-Will Employment (Option 1)

Application for At-Will Employment (Option 2)

Application for At-Will Employment (Option 3)

Application for At-Will Employment (Option 4)

Emergency Contact Information Form (Option 1)

Emergency Contact Information Form (Option 2)

Employment Interview Analysis

Florida New Hire Reporting Form

Forms I-9 (2020)

Form W-4

Interview Checklist

Interview Checklist 2

Interviewer Evaluation

Interview Form

Job Description

New Employee Progress Report

Offer Letter

Pre-hiring Checklist

Rejection Letter

Social Security Administration Verification Letter

A Summary of Your Rights Under the Fair Credit Reporting Act

Background Research Release (Option 1)

Background Research Release (Option 2)

Background Verification Disclosure

Criminal Background Check Release

Criminal Background Checks, Notice Regarding

Driving History

Educational Reference

Employment Reference

Pre-Adverse Action Notice

Reference Inquiry

Reference Policy

Reference Release Form

Form I-9 (2020)

Form I-9 Instructions (2020)

Business Ethics Policy

Confidentiality Policy (Option 1)

Confidentiality Policy (Option 2)

Conflicts of Interest Policy

Data Security Breach Policy

Sample Non-Competition Non-Solicitation Agreement

Acknowledgment of Receipt of Handbook

Code of Conduct Policy

Discipline Policy

Dress Code Policy

Employee Suggestion Program Entry Form

Employee Suggestions Policy

Equal Employment Opportunity Policy

Handbook Acknowledgment

Introduction Policy

Listening to Music Policy

Non-Harassment Policy

Personal Conduct Policy

Progressive Discipline Policy

Rules and Regulations Policy

Sexual Harassment Policy

Telephone Usage Policy

Union-Free Policy (Option 1)

Union-Free Policy (Option 2)

Employee Payroll Change Notice Form

Employee Rights on Government Contracts Poster

Employee Rights under the FLSA (Federal Minimum Wage) Poster

FLSA Job Questionnaire

Hours of Work Policy (Option 1)

Hours of Work Policy (Option 2)

Notice of Tip Credit Form

Nursing Mothers Policy

Overtime Policy

Payroll Direct Deposit Form

Payroll Policy

Salary Change Recommendation Form

Salary Deduction Policy

Tipped Employees Policy

Walsh-Healey Public Contracts Act and Service Contract Act Poster

Workers Rights Under Executive Order 13658 Poster

Worksheet - Overview of the Workforce

Sample Policy Against Harassment

Anti-Nepotism Policy

Non-Fraternization Policy

Personal Relationships Policy

Health Insurance Policy

Tuition Reimbursement Policy

Employee Rights Under the Family and Medical Leave Act Poster

FMLA Policy (Option 1)

FMLA Policy (Option 2)

Long-Term Disability Policy

Physician's Statement Concerning Leave

Request for FMLA Leave Form

Short-Term Disability Policy

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

Military Leave Policy

VETS-100A Leave

VETS-100 Leave

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

Acknowledgment of Employee Request for Accommodation

Bereavement Leave Policy

Disability Leave Policy

Employee Request for Accommodation

Healthcare Provider's Information

Holiday Policy

Jury Duty Policy

Non-FMLA Parental Leave Policy

Paid Time Off/Paid Leave Bank Policy

Personal Day Policy

Personal Leave Policy

Physician's Release to Return to Work

Request for Leave of Absence (Non-FMLA) Form

Sick Day Policy

Time Off to Vote Policy

Vacation Policy

Compensation Review Policy

Exempt (Salaried Employees) Performance Appraisal Form

Generic Performance Appraisal Form

Non-Exempt (Hourly Employee) Performance Appraisal Form

Non-Exempt (Hourly Employee) Performance Appraisal Form (Option 1)

Performance Review Policy

Promotion and Transfer Policy

Self-Peer Evaluation Form

Equal Employment Complaint Policy

Open Door Policy

Attendance Policy

Disciplinary Action Record

Disciplinary Rules and Regulations (Sample)

Discipline Documentation Form

Discipline Policy

Employee Exit interview Form (Option 1)

Employee Exit Interview Form (Option 2)

Employee Exit Interview Form (Option 3)

Employee Separation Form

Internal Exit Checklist

Termination Policy

DOL Model COBRA Election Notice

Model General Notice of COBRA Continuation Coverage Rights

Time-of-Hire Notice to Employee, RE: Continuation of Coverage Under COBRA

U.S. DOL Job Loss Poster

Inspection-Search Policy

Sample Consent to Monitoring Form

Sample Consent to Search Form

Telephone Monitoring Provision (No Routine Monitoring)

Voicemail Policy

Communications Devices Policy

Email Policy

Handheld Electronic Devices Policy (Prohibiting BYOD)

Sample Electronic Communications Policy and Acknowledgment

Blogging Policy

Communications from the Media Policy

Social Media Policy

HIV and AIDS Policy

OSHA Job Safety and Health - It's the Law Poster

Safety and Health Policy (Option 1)

Safety and Health Policy (Option 2)

Safety and Health Policy (Option 3)

Violence Policy

No Solicitation-Distribution Policy

Politics in the Workplace Policy

Parties in the Office Policy

Employee Rights Under the National Labor Relations Act (NLRA) Poster

Hurricane-Natural Disasters Policy

Drug-Free Workplace Policy

Employee Drug Testing Policy

Federal Contractor Drug-Alcohol Policy

Sample Drug-Alcohol Consent and Release Form

Sample Workplace Diversity Policy

Employer/Telecommuter Written Agreement Checklist

Telecommuting Agreement Form

Telecommuting Policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster