Oregon Pro


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In-depth HR guides to Oregon and federal employment. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for Oregon employers and made available by the Oregon Association of Business & Industry in a continuing effort to provide reliable and practical information for our members and the Oregon business community.

Brand new chapters on COVID-19 in the workplace include:

  • New Families First Coronavirus Response Act Posting Requirement
  • Families First Coronavirus Response Act addition to FMLA and how it applies to your business
  • Telecommuting – telecommuting policy, agreement and employee checklist
  • Handling Pandemics and Communicable Diseases in the Workplace

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Oregon Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Confidently writing a harassment policy

The library also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

The Hiring, Firing, and Discipline for Employers guide focuses on all the issues faced by employers and managers, with seven state-by-state charts and 14 chapters, covering topics such as handling applications, employee performance documentation, ADA concerns like reasonable accommodation, separation of medical paperwork, termination, and much more.

Wages and Hours— An Employer's Guide provides 20 chapters and 2 appendices, covering topics such as defining "hours worked", computation of overtime compensation, exemptions from overtime, and much more.

An Employer's Guide to FMLA and ADA walks you through the many complicated procedures associated with keeping your business in compliance with the Family and Medical Leave Act (FMLA) and the Americans with Disabilities Act (ADA). The guide will help you answer questions such as: who is eligible for medical leave, what constitutes a disability, am I properly displaying FMLA posters, and more. 

Employment Verification: Immigration, Form I-9, and E-Verify walks you through the many complicated procedures associated with verifying the work authorization of your workers and maintaining a business that is in compliance with the Immigration Reform and Control Act of 1986 (IRCA).

Workplace Safety and Health Compliance Manual covers citations and civil penalties, affirmative defenses, development of a comprehensive health and safety program, and much more.

Employee Benefits--An Employer's Guide provides guidance on topics such as: The Health Care Reform Act, severance, benefit plans, and much more.

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Oregon Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

Oregon Pro was created in collaboration with Schwabe, Williamson & Wyatt, and authored by Amy L. Angel, Jean Ohman Back, Thomas Payne, Wilson S. Jarrell.


Testimonials

AOI recognizes that in the current economic climate, businesses are doing more with less. Everything is the Oregon Human Resources Manual is written for Oregon businesses, in a manner which cuts through the legal jargon, providing an informative easy to understand reference.

Wendy Floyd, Chief Financial Officer, Associated Oregon Industries, Salem, Oregon


We appreciate the offerings from ACCR HR due to the timeliness and relevance of the products. They help our library provide materials that our local business and patrons can use.

Louise Meyers, Director, Stayton Public Library, Stayton, Oregon


I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc.


hrsimple.com is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois


About the law firm

Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is one of the Pacific Northwest’s top law firms, representing individuals and leading companies doing business in the region, across the United States, and around the globe in a wide range of business and litigation matters. The firm has more than 170 attorneys in Portland, Bend, and Salem, Oregon, and Seattle and Vancouver, Washington. Schwabe attorneys provide a broad range of transaction and litigation services to many of the Pacific Northwest’s...read more

Oregon Business & Industry

A United Voice for Oregon Business

Oregon Business & Industry is Oregon's largest and most influential comprehensive business association advocating for a strong economy and a healthy, prosperous and competitive Oregon. Members participate with other business leaders committed to growing Oregon’s economy, quality jobs for our citizens, and healthy communities. OBI also offers members money-saving services.

The OBI Mission

To strengthen Oregon’s economy in order to achieve a healthy, prosperous and competitive Oregon for the benefit of present and future generations.

History

OBI was created July 1, 2017, through the merger of Associated Oregon Industries (AOI) and Oregon Business Association (OBA). The goal of the merger was to combine the strengths of the two organizations and to create a unified voice for Oregon businesses. Here’s a look at the history of each organization:

AOI: Serving Business Since 1895

Founded in 1895, Associated Oregon Industries (AOI) quickly became a... learn more


Topics covered

Oregon Human Resources Manual

Foreward from Oregon Business & Industry

About Schwabe, Williamson & Wyatt

About the editor

About the contributors

Editor's foreward

Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration - Employment verification

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Noncompete agreements, intellectual property assignment and trade secrets

Chapter 09: Employee handbooks

Chapter 10: Wages and hours

Chapter 11: Child labor

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodation

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Military leave

Chapter 19: Additional types of leave

Chapter 20: Performance evaluations

Chapter 21: Workplace investigations

Chapter 22: Discipline

Chapter 23: Termination

Chapter 24: Plant closings and mass layoffs

Chapter 25: Health insurance continuation coverage

Chapter 26: Unemployment insurance

Chapter 27: Privacy rights

Chapter 28: Healthcare portability and privacy

Chapter 29: Protecting technology and electronic information

Chapter 30: Social media

Chapter 31: Safety and health

Chapter 32: Workplace violence

Chapter 33: Workers’ compensation

Chapter 34: Politics in the workplace

Chapter 35: Public employers

Chapter 36: Traditional labor law

Chapter 37: Disaster planning

Chapter 38: Smoking in the workplace

Chapter 39: Business ethics

Chapter 40: Telecommuting

Chapter 41: Families First Coronavirus Response Act

Chapter 42: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Model Policies and Forms for Oregon Employers

Forward from Associated Oregon Industries

About Barran Liebman LLP

About the editor

Editor's foreword

Features of the HR Library

Chapter 01: Introduction

Chapter 02: Job descriptions

Chapter 03: The pre-hire process

Chapter 04: Time of hire

Chapter 05: Basic policies

Chapter 06: Equal employment opportunity policies

Chapter 07: Time off and leaves of absence

Chapter 08: Employee benefits

Chapter 09: Wages and hours

Chapter 10: Interns and independent contractors

Chapter 11: Performance reviews and promotions

Chapter 12: Confidentiality and conflicts of interest

Chapter 13: Complaint reporting procedures

Chapter 14: Personnel records and recordkeeping requirements

Chapter 15: Layoffs

Chapter 16: Termination of employment

Chapter 17: Acknowledgement of receipt of handbook

Appendix A: Posting requirements

Appendix B: Compliance thresholds

Workplace Safety and Health Compliance Manual

About Fisher Phillips LLP

About the Author

Chapter 01: Snapshot - An HR audit

Chapter 02: Introduction

Chapter 03: Duties and responsibilities

Chapter 04: Employer's general duty

Chapter 05: Recordkeeping requirements

Chapter 06: Significant standards

Chapter 07: Inspections

Chapter 08: Citations and civil penalties

Chapter 09: Settling citations

Chapter 10: Procedural and affirmative defenses

Chapter 11: Criminal penalties

Chapter 12: Developing a comprehensive health and safety program

Chapter 13: Whistleblower protections

Chapter 14: Emergency response and preparedness

Appendix A: Required postings

Appendix B: Forms for recording work-related injuries and illnesses

Appendix C: Partially exempt industries from recordkeeping requirements

Appendix D: Safety checklist

Appendix E: State plan review commissions/boards

Appendix F: State plan notice of contest timeline

Appendix G: Emergency action plan checklist

Appendix H: Safety strategies

Appendix I: Model Written Lockout/Tagout Program

Appendix J: National, regional, local and special emphasis inspection programs

Appendix K: OSHA Injury and Illness Recordability Worksheet

Appendix L: Handling violence in the workplace

Appendix M: Safety for temporary employees

Appendix N: Fact Sheet: General industry walking-working surfaces and fall protection standards

Wages and Hours – An Employer’s Guide

Squire Patton Boggs

About the authors

Chapter 01: Snapshot - An HR audit

Chapter 02: Overview

Chapter 03: Covered employers

Chapter 04: Workers not covered by federal law

Chapter 05: Leased or temporary employees

Chapter 06: White-collar exemptions

Chapter 07: Additional exemptions

Chapter 08: Minimum wage requirements - nonexempt employees

Chapter 09: Overtime compensation - nonexempt employees

Chapter 10: What counts as “wages” - nonexempt employees

Chapter 11: Determining work time - nonexempt employees

Chapter 12: Deductions from pay

Chapter 13: Recordkeeping requirements

Chapter 14: Enforcement

Chapter 15: Remote workers and telecommuting

Chapter 16: Posting requirements

Chapter 17: Employment of minors

Chapter 18: Equal pay

Chapter 19: Payment of wages

Chapter 20: Where to go for more information

Appendix A: State agencies

Appendix B: Wage and hour district offices

Hiring, Firing and Discipline for Employers

About FordHarrison LLP

About the Editors

Editor's Foreward

Chapter 01: Snapshot - An HR audit

Chapter 02: Pre-employment issues

Chapter 03: Pre-employment testing

Chapter 04: Interviews

Chapter 05: Background checks

Chapter 06: The employment relationship

Chapter 07: New hire reporting

Chapter 08: Policy manuals and employee handbooks

Chapter 09: Personnel files

Chapter 10: Employment contracts

Chapter 11: Noncompete agreements and trade secrets

Chapter 12: Affirmative action

Chapter 13: Discipline

Chapter 14: Termination

Chapter 15: Layoffs

Chapter 16: Employment litigation

Chapter 17: Union organizing activity

Chapter 18: Social media

Appendix A: Federal recordkeeping requirements

Appendix B: Posting requirements

Employment Verification: Immigration, Form I-9 and E-Verify

About the Cavanagh Law Firm PA

About the Editors

Chapter 01: Snapshot - An HR audit

Chapter 02: Immigration and employment

Chapter 03: Immigration visas

Chapter 04: Form I-9

Chapter 05: Tips to complete the Form I-9

Chapter 06: Conducting internal audits

Chapter 07: Expired documents and the I-9 form

Chapter 08: Anti-discrimination provisions

Chapter 09: Electronic completion and storage of Form I-9

Chapter 10: No-match letter and wage reporting compliance

Chapter 11: Additional verification services

Chapter 12: Investigations

Chapter 13: IMAGE program

Chapter 14: Responding to visits and calls regarding immigration

Chapter 15: E-Verify

Chapter 16: E-Verify regulations for federal contractors and subcontractors

Chapter 17: Helpful steps to comply with E-Verify requirements

Chapter 18: Criminal enforcement and I-9 audits

Appendix A: Sample memorandum

Employee Benefits – An Employer's Guide

About Ogletree Deakins

About the authors

Preface

Chapter 01: Employee benefits law

Chapter 02: Life Insurance

Chapter 03: Health benefits plans

Chapter 04: Regulation of group health plans

Chapter 05: Health insurance reform

Chapter 06: Disability plans

Chapter 07: Severance plans

Chapter 08: Cafeteria plans

Chapter 09: Retirement plans

Chapter 10: Additional 401(k) qualification requirements

Chapter 11: Nonqualified deferred compensation plans

Chapter 12: Employee communications

Chapter 13: Fiduciary duties

Chapter 14: Other fringe benefits

Chapter 15: Recent developments

An Employer’s Guide to FMLA and ADA

About FordHarrison LLP

About the author

Introduction

Snapshot - An HR audit

Chapter 01: Introduction to the Family and Medical Leave Act

Chapter 02: Key definitions

Chapter 03: Employer coverage and employee eligibility

Chapter 04: Reasons for leave

Chapter 05: Serious health conditions

Chapter 06: Military leave

Chapter 07: Length of leave

Chapter 08: Notice and documentation - Employee obligations and employer challenges

Chapter 09: Certifications necessary for leave

Chapter 10: Employer notice and documentation requirements

Chapter 11: Employee rights

Chapter 12: Enforcement of the Family and Medical Leave Act

Chapter 13: Amendments and proposals

Chapter 14: Introduction to the Americans with Disabilities Act

Chapter 15: The Americans with Disabilities Act Amendments Act

Chapter 16: Employers covered

Chapter 17: "Disability" in detail

Chapter 18: Reasonable accommodations

Chapter 19: The Pregnancy Discrimination Act

Chapter 20: How the Americans with Disabilities Act impacts your business

Chapter 21: Enforcement of the Americans with Disabilities Act

Appendix A: Leave and other state laws

Forms and Policies

Sample: Occupational injury and illness reporting policy

Model: Written hazard communication program

Sample: Vaccination acknowledgment

Sample Inspection Checklist

Company Commitment to Safety

Hazard Assessment Form

Model Safety and Health policy

Sample Emergency Action Plan

OSHA Poster - Job Safety, It's the Law

OSHA Form 300A - Summary of Work-Related Injuries and Illnesses

OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses

Model Written Lockout-Tag Out Program

SPB-2019-Minimum-Wage-Chart-12-2-19.pdf

Form W-4 (2020)

FCRA Letter

FCRA Notice

Form I-9 (2020)

Form I-9 Instructions (2020)

Employee Payment of Employer Recovery of Benefit Premiums

Employee Harassment Complaint

Sample Notice of Special Enrollment Rights

Modified Duty Return to Work Letter

Sample No Smoking Policy

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster

Contract Policy

Job Description

At-Will Employment Application (Option 1)

At-Will Employment Application (Option 2)

At-Will Employment Application (Option 3)

At-Will Employment Application (Option 4)

Employment Interview Analysis

Employment Reference

Fair Credit Reporting Act Disclosure and Authorization for Oregon Employees

Interview Checklist

Interviewer Evaluation

Job Offer Letter

Mutual Agreement to Arbitrate Claims

Non-Competition and Confidentiality Agreement

Notice of Intent to Secure Credit History Report for Oregon Employees

Pre-hire Checklist

Reference Inquiry

Reference Release Form

Summary of Your Rights Under the Fair Credit Reporting Act

Emergency Contact Form

Federal Form I-9 (2020)

Federal Form W4 (2020)

Form I-9 Instructions (2020)

Model Continuation Coverage General Notice (2020)

Model General Notice of COBRA Continuation Coverage Rights (2020)

New Employee Checklist

Attendance Policy (Option 1)

Attendance Policy (Option 2)

Birthdays in the Workplace Policy

Bring Your Own Devices Policy

Cellphone Policy

Classification Policy

Conducting Personal Business in the Workplace Policy

Dress Code Policy

Drug-Free Workplace Policy (Government Contractors)

Drug-Testing Policy (Option 1)

Email Policy (Option 1)

Email Policy (Option 2)

Emergencies and Inclement Weather Policy

Employee Suggestion Policy

Employee Suggestion Program Entry Form

Employment of Relatives Policy

Inspection of Property Policy (Option 1)

Inspection of Property Policy (Option 2)

Introduction to Handbook

Introductory Period Policy

Music Policy

No Bullying Policy

Non-Fraternization and Dating Policy (Example 1)

Non-Fraternization and Dating Policy (Example 2)

No Solicitation Policy (for Government Employers)

No Solicitation Policy (for Private Employers)

Online Posting and Social Networking Policy

Personal Conduct Policy (Option 1)

Personal Conduct Policy (Option 2)

Politics in the Workplace Policy

Safety Policy (Option 1)

Safety Policy (Option 2)

Smoke-Free Environment Policy

Social Media Policy

Telecommuting and Work from Home Agreements

Telecommuting and Work from Home Policy

Telephone Usage Policy

Vehicle Use Policy (Example 1)

Vehicle Use Policy (Example 2)

Workplace Violence Policy

Workplace Violence Policy Checklist

Acknowledgment and Attendance Form

Acknowledgment of Employee Request for Accommodation

Employee Request for Accommodation

Equal Employment Opportunity Policy

Interactive Process Questionnaire

Reasonable Accommodation Policy

Religious Accommodation Policy

Workplace Diversity Policy

Bereavement Leave Policy

Certification of Physician or Practitioner for Pregnancy Disability Leave

Crime Victim Leave and Accommodation Policy

Domestic Violence Leave Policy

Employee Rights under the Family and Medical Leave Act Poster

Family and Medical Leave Policy under the FMLA and-or the OFLA

Holiday Policy

Jury Duty Leave Policy

Leave Policy for Employers not Covered by the FMLA or OFLA

Military Leave Policy

Natural Disaster and Inclement Weather Policy

Olympic Leave Policy

Paid Time Off Policy

Personal Leave of Absence Policy

Pregnancy Disability Leave Form

Pregnancy Disability Leave Policy

Religious Leave Policy

Request for Leave of Absence (Non-FMLA or Non-OFLA)

Request Form for Leave to Address Domestic Violence, Sexual Assault or Stalking Issues

Request Form for Non-FMLA or Non-OFLA Leave

Search and Rescue Operation Leave Policy

Sick Leave Policy

Vacation Time Policy

Veterans Day Leave Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serous Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

401(k) Policy

COBRA Information

Long-Term Disability Plan Policy

Short-Term Disability Plan Policy

Tuition Reimbursement Policy

Authorization to Receive Itemized Pay Statement in Electronic Form

Employee Payroll Change Notice Form

Lactation Break Policy

Notice to Employees Regarding Meal and Rest Periods

Notice to Employees Regarding Meal and Rest Periods 2

Overtime Policy

Payday Policy

Payroll Advance Policy

Payroll Direct Deposit Form

Request and Agreement to Waive Meal Periods

Salary Change Recommendation Form

Timekeeping Policy

Compensation Review Policy

Performance Appraisal (Option 1)

Performance Appraisal (Option 2)

Performance Appraisal Summary

Performance Evaluation

Performance Review Policy

Promotion and Transfer Policy

Confidentiality Policy (Option 1)

Confidentiality Policy (Option 2)

Conflicts of Interest Policy

Data Security Breach Policy

Medical Records Confidentiality Policy

Open Door Policy

Problem Solving Policy (Option 1)

Problem Solving Policy (Option 2)

Whistleblower Policy

Whistleblower Policy (for Non-Profits)

Personnel Records Policy

Layoff Policy

Discipline Notice (Option 1)

Discipline Notice (Option 2)

Employee Exit Interview Form

Employee Exit Survey

Employee Separation Clearance Checklist

Exit Checklist

Last Chance Agreement (Discipline)

Progressive Discipline Policy

Prohibited Conduct Policy (Option 1)

Prohibited Conduct Policy (Option 2)

Reference Release Form

Reference Request Policy (Option 1)

Reference Request Policy (Option 2)

Separation Summary

Termination Letter

Termination Policy

Acknowledgment Form

Company Use Job Description

Sample Job Questionairre

I-9 Form (2020)

I-9 Form Instructions (2020)

Immigration Compliance and Acknowledgment Form

I-9 Form (2020)

I-9 Form Instructions (2020)

No-Match Checklist

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

The Family and Medical Leave Act Poster (English)

The Family and Medical Leave Act Poster (Spanish)

WH-381 Notice of Eligibility & Rights and Responsibilities

WH-382 Designation Notice