New York Human Resources Library—Online Only


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Complete online access to in-depth HR guides to New York and federal employment. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for New York employers and made available by the The Business Council of New York State in a continuing effort to provide reliable and practical information for our members and the New York business community.

Brand new chapters on COVID-19 in the workplace include:

  • New Families First Coronavirus Response Act Required Poster
  • Families First Coronavirus Response Act details and how it applies to your business
  • Telecommuting – telecommuting policy, agreement and employee checklist
  • Handling Pandemics and Communicable Diseases in the Workplace

Your subscription includes:

  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The New York Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • New York required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • New York specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • New York leave requirements, including statewide mandatory sick leave law, domestic violence leave, New York military family leave
  • New York privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The New York Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

New York Human Resources Library—Online Only was created in collaboration with Bond, Schoeneck & King, and authored by Louis P. DiLorenzo.


About the law firm

Bond, Schoeneck & King

Bond is a long established (1897) full-service law firm counseling companies, not-for-profits and public sector entities in a wide spectrum of practice areas, including labor and employment which was established in 1935 with passage of the National Labor Relations Act. With 250 lawyers, and offices across New York State as well as offices in Naples, Florida; Kansas City and Boston, Bond represents clients in the following industries:

Business Council of New York State, Inc

The Business Council of New York State, Inc. is the leading business organization in New York, representing the interests of large and small firms throughout the state.  Its membership is made up of thousands of member companies, as well as local chambers of commerce and professional and trade associations.

The primary function of the organization is to serve as an advocate for employers in the state political and policy-making arena, working for ahealthier business climate, economic growth, and jobs.

The Business Council has partnered with American Chamber of Commerce Resources, LLC to assist New York employers to act in accordance with NewYork’s state employment laws.  This manual was developed by employment law experts and will assist you in accessing answers to key questions you may have on a day-to-day basis.  The reference guide will help you quickly find pertinent information on a number of subjects including:


Topics covered

New York Human Resources Manual

About the Firm

About the Authors

Editor’s foreword

Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Trade secrets and noncompete agreements

Chapter 09: Policies and procedures manuals

Chapter 10: Wages and hours

Chapter 11: Child labor

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodation

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Military leave

Chapter 19: Other types of leave

Chapter 20: Performance evaluations

Chapter 21: Personnel files

Chapter 22: Workplace investigations

Chapter 23: Discipline

Chapter 24: Termination

Chapter 25: Plant closings and mass layoffs

Chapter 26: Health insurance continuation coverage

Chapter 27: Unemployment insurance

Chapter 28: Whistleblower protections

Chapter 29: Privacy rights

Chapter 30: Health insurance portability and privacy

Chapter 31: Protecting electronic information

Chapter 32: Social media

Chapter 33: Safety and health

Chapter 34: Workplace violence

Chapter 35: Workers' compensation and disability benefits

Chapter 36: Politics in the workplace

Chapter 37: Celebrations in the workplace

Chapter 38: Federal contractors and affirmative action

Chapter 39: Disaster planning

Chapter 40: Telecommuting

Chapter 41: Families First Coronavirus Response Act

Chapter 42: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Application for At-Will Employment (Option 1)

Application for At-Will Employment (Option 2)

Application for At-Will Employment (Option 3)

Application for At-Will Employment (Option 4)

Employment Interview Analysis

Form I-9 (2020)

Form I-9 Instructions (2020)

Interview Checklist

Interviewer Evaluation

Interviewing Form

Invitation to Self Identify

Job Description Form

Questions for Applicant

Article 23-A

A Summary of Your Rights Under the Fair Credit Reporting Act

Educational Reference

Employment Reference

Fair Credit Reporting Act Certification of Compliance

Fair Credit Reporting Act Employee Disclosure and Authorization

Fair Credit Reporting Act Job Applicant Disclosure and Authorization

Fair Credit Reporting Act Notice of Adverse Action

Fair Credit Reporting Act Notice of Intended Adverse Action

Reference Inquiry

Reference Release Form

Acknowledgment of Receipt of Handbook

Anti-Bullying Policy

Confidentiality Policy

Dress Code Policy

Drug Free Workplace Policy

EEO Policy for Federal Contractors

Emergency Contact Form

Employment Status Policy

Equal Employment Opportunity Policy

Family and Medical Leave Act Policy

Introduction to Handbook

No Fault Attendance Policy (Option 1)

No Fault Attendance Policy (Option 2)

No Harassment Policy

Overtime Policy

Sexual Harassment Policy

Vacation Pay Policy

LS 54 Notice for hourly rate employees

LS 55 Notice for multiple hourly rate employees

LS 56 Notice for employees paid a weekly rate for salar

LS 57 Notice for employees paid a salary for varying hours

LS 58 Notice for prevailing rate and other jobs

LS 59 Notice for exempt employees

Nursing Mother Policy

Salary Basis Policy

Travel Time Policy

Non-fraternization Policy

Relationships in the Workplace Policy

AIDS Policy

Non-fraternization Policy

Relationships in the Workplace Policy

Accommodation Request

Certification for Serious Injury of Illness of a Veteran - Form WH-385V

Certification of Healthcare Provider (Employee) - Form WH-380-E

Certification of Healthcare Provider (Family Member) - Form WH-380-F

Certification of Qualifying Exigency - WH-384

Designation Notice - Form WH-382

Employee Reasonable Accommodation Request

Notice of Eligibility and Rights and Responsibilities - Form WH-381

Paid Family Leave Benefit Law Participation Policy for Employers Also Under FMLA

Paid Family Leave Benefit Law Participation Policy for Employers Not Under FMLA

Request Form for FMLA Leave

Request for Reasonable Accommodation

Performance Appraisal

Performance Evaluation

Performance Review Policy

Promotion and Transfer Policy

Employee Exit Checklist

Employee Exit Interview

Termination Policy

Model COBRA Continuation Coverage Election Notice

Model COBRA Continuation Coverage General Notice

Notice of Special Enrollment Rights

Email Policy

Social Networking Policy

Smoke-Free Workplace Policy

Workplace Violence Policy

Workplace Violence Policy

Solicitation/Distribution Policy

Drug Free Workplace for Government Contractors Policy

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster