Maryland Human Resources Manual
Shawe Rosenthal LLP
Fiona W. Ong
Maryland Chamber of Commerce
About Shawe Rosenthal, LLP
Editor's foreward
Features of the HR Library
Snapshot – An HR audit
Compliance thresholds
Recruiting and hiring
Background checks
Immigration
Employee handbooks
Personnel files
Noncompete agreements and trade secrets
Wages and hours
Child labor
Temporary and leased employees
Independent contractors
Privacy in the workplace
Social media
Discrimination
Disabilities and reasonable accommodation
Performance evaluations
Workplace investigations
Employee discipline
Termination
Plant closings and mass layoffs
Family and medical leave
Military leave
Workplace safety and health
Workplace violence
Smoking in the workplace
Benefits
Workers’ compensation
Unemployment insurance
Healthcare reform and continuation coverage
Health insurance portability and privacy
Genetic information
Politics in the workplace
Telecommuting
Relationships in the workplace
Disaster planning
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
An Employer’s Guide to FMLA and ADA
Ford & Harrison LLP
Nancy Van der Veer Holt
About FordHarrison LLP
About the Author
Introduction
Snapshot - An HR Audit
The Family and Medical Leave Act
Key Definitions
Employer Coverage and Employee Eligibility
Reasons for Leave
Serious Health Conditions
Military Leave Under the FMLA
Length of Leave
Notice and Documentation - Employee Obligations and Employer Challenges
Certifications Necessary for Leave
Employer Notice and Documentation Requirements
Employee Rights Under the FMLA
Enforcement of the FMLA
Amendments and Proposals
Introduction to the Americans with Disabilities Act
The ADA Amendments Act
Employers Covered
"Disability" in Detail
Reasonable Accommodation Under the ADA
The Pregnancy Discrimination Act
How the ADA Impacts Your Business
Enforcement of the ADA
Appendix A: Leave and Other State Laws
Employee Benefits – An Employer's Guide
Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Ellisa H. Culp, Eric D. Penkert, Thomas M. Christina
About Ogletree Deakins
About the Authors
Preface
Employee Benefits Law
Life Insurance
Health Benefit Plans
Regulation of Group Health Plans
Healthcare Reform
Disability Plans
Severance Plans
Cafeteria Plans
Retirement Plans
Additional 401(k) Qualification Requirements
Non-Qualified Deferred Compensation Plans
Employee Communication Under ERISA
Fiduciary Duties Under ERISA
Other Fringe Benefits
Employment Verification: Immigration, Form I-9, and E-Verify
The Cavanagh Law Firm P.A.
David A. Selden, Heidi Nunn-Gilman, Jennifer L. Sellers, Julie A. Pace, Yijee Jeong
About the Cavanagh Law Firm PA
About the Editors
Snapshot - An HR audit
Immigration and employment
Immigration visas
Form I-9
Tips to complete the Form I-9
Conducting internal audits
Expired documents and the I-9 form
Anti-discrimination
Electronic completion and storage of Form I-9
No-match letter and wage reporting compliance
Additional Social Security number verification services
Investigations
IMAGE program
Responding to visits and calls regarding immigration
E-Verify
E-Verify regulations for federal contractors and subcontractors
Helpful steps to comply with E-Verify requirements
Criminal enforcement and I-9 audits
Appendix A: Sample memorandum
Hiring, Firing and Discipline for Employers
Ford & Harrison LLP
Frank L. Day, Jr., Jessica Asbridge, Mollie K. Wildmann
About FordHarrison LLP
About the Editors
Editor's Foreward
Snapshot - An HR Audit
Pre-Employment Issues
Pre-Employment Testing
Interviews
Background Checks
The Employment Relationship
New Hire Reporting
Policy Manuals and Employee Handbooks
Employee Personnel Files
Employment Contracts
Non-Compete Agreements and Trade Secrets
Affirmative Action
Discipline
Termination
Layoffs
Employment Litigation
Union Organizing Activity
Social Media
Appendix A: Federal Recordkeeping Requirements
Appendix B: Posting Requirements
Wages and Hours – An Employer’s Guide
Squire Patton Boggs
Jill S. Kirila, Shennan Harris
Squire Patton Boggs
About the Authors
Snapshot
Overview
Covered employers
Workers not covered by federal law
Leased or temporary employees
White-collar exemptions
Additional exemptions
Minimum wage requirements - nonexempt employees
Overtime compensation - nonexempt employees
What counts as “wages” - nonexempt employees
Determining work time - nonexempt employees
Deductions from pay
Recordkeeping requirements
Enforcement
Remote workers and telecommuting
Posting requirements
Employment of minors
Equal pay
Payment of wages
Where to go for more information
Appendix A: State agencies
Appendix B: Wage and hour district offices
Workplace Safety and Health Compliance Manual
Fisher & Phillips LLP
Edwin G. Foulke, Jr.
About Fisher Phillips LLP
About the Author
Snapshot - An HR Audit
Introduction
Duties and Responsibilities
Employer's General Duty
Recordkeeping Requirements
Safety Incentive Programs
Significant Standards
Inspections
Citations and Penalties
Settling Citations
Procedural and Affirmative Defenses
Criminal Penalties
Developing a Comprehensive Health and Safety Program
Whistleblower Protection
Emergency Response and Preparedness
Appendix A: Required Postings
Appendix B: Forms for Recording Work-Related Injuries and Illnesses
Appendix C: Partially Exempt Industries from OSHA Recordkeeping Requirements
Appendix D: Safety Checklist
Appendix E: State Plan Review Commissions/Boards
Appendix F: State Plan Notice of Contest Timeline
Appendix G: Emergency Action Plan Checklist
Appendix H: Safety Strategies
Appendix I: Model Written Lockout/Tagout Program
Appendix J: National, Regional, Local and Special Emphasis Inspection Programs
Appendix K: OSHA Injury and Illness Recordability Worksheet
Appendix L: Handling Violence in the Workplace
Appendix M: OSHA Increases Focus on Safety for Temporary Employees
Appendix N: OSHA Fact Sheet
Forms and Policies
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember The Family and Medical Leave Act Poster (English)
The Family and Medical Leave Act Poster (Spanish)
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition I-9 Form (2017 -2019)
I-9 Form Instructions (2017 - 2019) No-Match Checklist I-9 Form (2017 - 2019)
I-9 Form Instructions (2017 - 2019)
Immigration Compliance and Acknowledgment Form Company Use Job Description
Sample Job Questionairre Form I-9 (2017 - 2019) Smoking Policy Beneficiary Designation Form
Benefits Policy
Designation of Beneficiary
Tuition Reimbursement Policy Administrative Pay Corrections Policy
Employee Payroll Change Notice
Hours of Work Policy (Option 1)
Hours of Work Policy (Option 2)
Internship Agreement
Overtime Policy
Payroll Advance Policy
Payroll and Deductions Policy
Payroll Direct Deposit Form
Reasonable Break Time for Nursing Mothers Policy
Salary Change Recommendation Form
Sample Salary Basis Policy
Timekeeping Requirements Policy
Volunteer Agreement Educational Reference
Employment Reference
Fair Credit Reporting Act - Consumer Report Disclosure and Authorization Form
Fair Credit Reporting Act - Notice of Adverse Employment Action
Fair Credit Reporting Act - Pre-Adverse Action Sample Letter
Notice to Job Applicants Advising of Positive Test Result and Disqualification from Further Employment Consideration
Reference Inquiry
Reference Release Form
Summary of Your Rights under the Fair Credit Reporting Act Application for At-Will Employment (Option 2)
At-Will Employment Application (Option 1)
Interview Checklist
Interviewer Evaluation
Interviewing Form
Job Description Form Conflict of Interest Policy
Sample Confidential Information Policy
Sample Confidentiality Agreement Model Client-Independent Contractor Agreement Inspection of Property Policy Sample Social Media Policy (Option 1)
Sample Social Media Policy (Option 2) Harassment and Discrimination Policy Authorization to Disclose Protected Health Information
Employee Request for Accommodation
Physicians Form for the Americans with Disabilities Act
Reasonable Accommodations for Pregnancy Policy
Reasonable Accommodations Policy Complaint Policy (Option 1)
Complaint Policy (Option 2) - More Appropriate for Unionized Settings Consolidated Omnibus Budget Reconciliation Act - Termination Report
Employee Separation Clearance Checklist
Exit Checklist
Exit Interview Form (Option 1)
Exit Interview Form (Option 2)
Layoff Policy
Reference Request Policy
Separation Summary
Termination Policy Deployment Leave Act Policy
Family and Medical Leave Policy
Maryland Flexible Leave Act Policy
Maryland Healthy Working Families Act Poster
Maryland Parental Leave Act Policy
Maryland Sick and Safe Leave Policy (Option 1)
Maryland Sick and Safe Leave Policy (Option 2)
Organ and Bone Marrow Donation Leave Policy
Request for Family and Medical Leave Act Leave
WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember
WH-385-V Certification for Serious Injury or Illness of a Veteran Civil Air Patrol Leave Policy
Military Leave Policy Safety and Health Policy (Option 1)
Safety and Health Policy (Option 2)
Safety and Health Policy (Option 3) Discipline Policy
Notice to Employees Advising of a Positive Test Result and Intent to take Disciplinary Action
Personal Conduct Policy
Rules of Conduct Policy COBRA Continuation Coverage Election Form
Consolidated Omnibus Budget Reconciliation Act Information
Model COBRA Continuation Coverage Election Notice Sample Notice of Special Enrollment Rights Genetic Information Nondiscrimination Act Disclaimer Acknowledgment of Receipt of Handbook
Attendance Policy (Option 1)
Attendance Policy (Option 2)
Bereavement Leave Policy
Bright Idea Program Entry Form
Cellular Telephone Policy
Computer System Policy
Dress Code Policy
Drug and Alcohol Policy
Employee Classification Policy
Employee Suggestions Policy
Employment of Relatives Policy
Equal Employment Opportunity Policy
Holiday Policy
Inclement Weather Policy - Non-Exempt Employees
Non-Family and Medical Leave Act Leave Policy
No Solicitation and Distribution Policy
Orientation Period Policy
Paid Time Off (Annual Accrual) - Separate Sick or Safe Leave Policy
Paid Time Off (Maximum Accrual) - Separate SSL Policy
Paid Time Off Policy, Including SSL
Personal Day Policy
Personal Leave of Absence Policy
Request for Leave of Absence (Non-FMLA)
Sample Introduction to the Employee Handbook and Disclaimer
Sample Natural Disasters Policy
Telephone Usage Policy
Vacation Policy (Annual Accrual)
Vacation Policy (Maximum Accrual)
Voting Leave Policy
Witness-Jury Duty Leave Policy 2019 Form W-4
Examination of Records Policy Employer-Telecommuter Written Agreement Checklist Workplace Relationships Compensation Review Policy
Exempt Employee Performance Appraisal
Performance Appraisal
Performance Appraisal Summary
Performance Evaluation
Performance Review Policy
Promotions and Transfers Policy
Self-Peer Performance Evaluation Form OSHA Poster - Job Safety, It's the Law OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses Model Written Lockout-Tag Out Program
