Maine Human Resources Manual
Bernstein Shur
Shiloh Theberge, William J. Wahrer
About the Maine State Chamber of Commerce
About the authors
About the firm
Introduction: Features of the HR Library
Snapshot – An HR audit
Compliance thresholds
Recruiting and hiring
Background checks
Immigration
Temporary and leased employees
Independent contractors
Noncompete agreements, trade secrets and other employment agreements
Policies and procedures manuals
Wages and hours
Employment of minors
Discrimination
Disabilities and reasonable accommodation
Workplace harassment
Benefits
Health insurance reform
Family and medical leave
Military leave
Other types of leave
Performance evaluations
Personnel files
Discipline
Termination
Health insurance continuation coverage
Privacy rights
Health insurance portability and privacy act
Technology and the Internet
Social media
Safety and health
Workplace violence
Workers' compensation
Politics in the workplace
Celebrations in the workplace
Federal contractors and affirmative action
Disaster planning
Telecommuting
Families First Coronavirus Response Act
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
Model Policies and Forms for Maine Employers
Littler
David Strock, Timothy Powell
About the firm
About the authors
Features of the HR Library
Snapshot – An HR audit
Job descriptions and applications
Applicant screening
Time of hire
Time off and leaves of absence
Wages and hours
Performance reviews
Confidentiality and conflicts of interest
Additional policies
Telecommuting
Employee discipline
Termination of employment
Appendix A: Recordkeeping requirements
Appendix B: Posting requirements
Workplace Safety and Health Compliance Manual
Fisher & Phillips LLP
Edwin G. Foulke, Jr.
About Fisher Phillips LLP
About the Author
Snapshot - An HR audit
Introduction
Duties and responsibilities
Employer's general duty
Recordkeeping requirements
Significant standards
Inspections
Citations and civil penalties
Settling citations
Procedural and affirmative defenses
Criminal penalties
Developing a comprehensive health and safety program
Whistleblower protections
Emergency response and preparedness
Appendix A: Required postings
Appendix B: Forms for recording work-related injuries and illnesses
Appendix C: Partially exempt industries from recordkeeping requirements
Appendix D: Safety checklist
Appendix E: State plan review commissions/boards
Appendix F: State plan notice of contest timeline
Appendix G: Emergency action plan checklist
Appendix H: Safety strategies
Appendix I: Model Written Lockout/Tagout Program
Appendix J: National, regional, local and special emphasis inspection programs
Appendix K: OSHA Injury and Illness Recordability Worksheet
Appendix L: Handling violence in the workplace
Appendix M: Safety for temporary employees
Appendix N: Fact Sheet: General industry walking-working surfaces and fall protection standards
Wages and Hours – An Employer’s Guide
Squire Patton Boggs
Jill S. Kirila, Meghan E. Hill, Shennan Harris
Squire Patton Boggs
About the authors
Snapshot - An HR audit
Overview
Covered employers
Workers not covered by federal law
Leased or temporary employees
White-collar exemptions
Additional exemptions
Minimum wage requirements - nonexempt employees
Overtime compensation - nonexempt employees
What counts as “wages” - nonexempt employees
Determining work time - nonexempt employees
Deductions from pay
Recordkeeping requirements
Enforcement
Remote workers and telecommuting
Posting requirements
Employment of minors
Equal pay
Payment of wages
Where to go for more information
Appendix A: State agencies
Appendix B: Wage and hour district offices
Hiring, Firing and Discipline for Employers
Ford & Harrison LLP
Frank L. Day, Jr., Mollie K. Wildmann
About FordHarrison LLP
About the Editors
Editor's Foreward
Snapshot - An HR audit
Pre-employment issues
Pre-employment testing
Interviews
Background checks
The employment relationship
New hire reporting
Policy manuals and employee handbooks
Personnel files
Employment contracts
Noncompete agreements and trade secrets
Affirmative action
Discipline
Termination
Layoffs
Employment litigation
Union organizing activity
Social media
Appendix A: Federal recordkeeping requirements
Appendix B: Posting requirements
Employment Verification: Immigration, Form I-9 and E-Verify
Gammage & Burnham
Daniel Marks, David A. Selden, Demetra Makris, Heidi Nunn-Gilman, Julie A. Pace, Rick Mahrle
About the Cavanagh Law Firm PA
About the Editors
Snapshot - An HR audit
Immigration and employment
Immigration visas
Form I-9
Tips to complete the Form I-9
Conducting internal audits
Expired documents and the I-9 form
Anti-discrimination provisions
Electronic completion and storage of Form I-9
No-match letter and wage reporting compliance
Additional verification services
Investigations
IMAGE program
Responding to visits and calls regarding immigration
E-Verify
E-Verify regulations for federal contractors and subcontractors
Helpful steps to comply with E-Verify requirements
Criminal enforcement and I-9 audits
Appendix A: Sample memorandum
Employee Benefits – An Employer's Guide
Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
Ellisa H. Culp, Eric D. Penkert, Grace H. Ristuccia, Thomas M. Christina
About Ogletree Deakins
About the authors
Preface
Employee benefits law
Life Insurance
Health benefits plans
Regulation of group health plans
Health insurance reform
Disability plans
Severance plans
Cafeteria plans
Retirement plans
Additional 401(k) qualification requirements
Nonqualified deferred compensation plans
Employee communications
Fiduciary duties
Other fringe benefits
Recent developments
An Employer’s Guide to FMLA and ADA
Ford & Harrison LLP
Nancy Van der Veer Holt
About FordHarrison LLP
About the author
Introduction
Snapshot - An HR audit
Introduction to the Family and Medical Leave Act
Key definitions
Employer coverage and employee eligibility
Reasons for leave
Serious health conditions
Military leave
Length of leave
Notice and documentation - Employee obligations and employer challenges
Certifications necessary for leave
Employer notice and documentation requirements
Employee rights
Enforcement of the Family and Medical Leave Act
Amendments and proposals
Introduction to the Americans with Disabilities Act
The Americans with Disabilities Act Amendments Act
Employers covered
"Disability" in detail
Reasonable accommodations
The Pregnancy Discrimination Act
How the Americans with Disabilities Act impacts your business
Enforcement of the Americans with Disabilities Act
Appendix A: Leave and other state laws
Forms and Policies
Sample: Occupational injury and illness reporting policy Model: Written hazard communication program
Sample: Vaccination acknowledgment Sample Inspection Checklist Company Commitment to Safety
Hazard Assessment Form
Model Safety and Health policy Sample Emergency Action Plan OSHA Poster - Job Safety, It's the Law Model Written Lockout-Tag Out Program OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
OSHA Form 300 - Forms for Recording Work-Related Injuries and Illnesses SPB-2019-Minimum-Wage-Chart-12-2-19.pdf Confidentiality Acknowledgment Form
Conflicts of Interest Policy Documentation of Counseling
Employee Acknowledgement
Last Chance Letter (Performance)
Memorandum of Counseling
Standards of Conduct-Disciplinary Policy.docx At-Wil Employment Application
Job Description Form Employment At Will Policy
Employment Status Policy
Equal Employment Opportunity Policy
Form I-9 (2020)
Form I-9 Instructions (2020)
Global Workplace Policy
Management Rights Policy
Offer Letter
Open Letter to All Employees Break Time for Nursing Mothers
Hours of Work Policy
Overtime Policy Acknowledgement of Company Leave Policies
Application for Family and Medical Leave of Absence
Attendance and Punctuality Policy
Conditions of Leave of Absence Notice
Emergency Responder Absence Policy
FMLA Policy
Leave for Victims of Violence Policy
Legislative Leave Policy
Maine Family Medical Leave Policy
Maine Family Military Leave
Public Health Emergency Leave
Reasonable Accommodations Policy
Religious Observances Accommodation Policy
Volunteer Firefighter Absence for Emergency Response Policy
WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition
WH-381 Notice of Eligibility and Rights & Responsibilities
WH-382 Designation Notice
WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember
WH-385-V Certification for Serious Injury or Illness of a Veteran Cellular Phone and Personal Electronic Devices Policy
Computer Systems Policy
Drug and Alcohol Use Policy Statement
Email Policy
Employee Acknowledgement
Independent Contractor Agreement
Internet Acceptable Use Policy
Internship Agreement
Natural Disaster Policy
Open Door Policy
Relationships in the Workplace Policy
Smoking Policy
Social Media and Blog Policy
Social Media Passwords Policy
Software Code of Ethics Policy
Telephone Usage Policy Employer Response to Request for Termination Reasons
Employer Response to Request to Review Personnel File
Exit Interview Form
Separation Agreement and Release For Employees Over Age 40
Separation Agreement and Release for Employees Under Age 40
Separation Checklist
Termination of Employment Policy
WARN Notices
Written Reasons for Termination Telecommuting Policy Educational Reference
Employment Interview Analysis
Employment Interview Form
FCRA Authorization and Disclosure
Interview Evaluation
Interviewing Form
Reference Inquiry
Reference Release Form
Topics for Applicant Questions
Your Rights Under the Fair Credit Reporting Act Performance Appraisal Policy
Performance Evaluation (Results)
Performance Evaluation (Results-Behavior)
Performance Plan Memorandum Telecommuting agreement
Telecommuting checklist
Telecommuting policy FFCRA Poster Form I-9 (2020)
Form I-9 Instructions (2020)
Form W-4 (2020) Sample Notice of Special Enrollment Rights Company Use Job Description
Sample Job Questionairre I-9 Form (2020)
I-9 Form Instructions (2020) No-Match Checklist I-9 Form (2020)
I-9 Form Instructions (2020)
Immigration Compliance and Acknowledgment Form WH-384 Certification of Qualifying Exigency
WH-385 Certification for Serious Injury or Illness of a Current Servicemember The Family and Medical Leave Act Poster (English)
The Family and Medical Leave Act Poster (Spanish)
WH-381 Notice of Eligibility & Rights and Responsibilities
WH-382 Designation Notice WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition
WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition