Maine Human Resources Library


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In-depth HR guides to Maine and federal employment law, delivered in one soft-cover book and online with form and policy templates. Includes what to do and how to do it for everything from pre-hire through post-termination.

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: if you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Maine Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Maine required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • Maine specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • Maine leave requirements, including statewide mandatory sick leave law, domestic violence leave, Maine military family leave
  • Maine privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Maine Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.

Maine Human Resources Library was created in collaboration with Bernstein Shur, Littler, and authored by Shiloh Theberge, William J. Wahrer.


We take great pride in being able to offer quality products and services to our members. The Maine Human Resources Manual is an outstanding product, and it will go a long way in helping Maine businesses operate more efficiently and avoid costly mistakes.

Dana F. Connors, President, Maine State Chamber of Commerce, Augusta, Maine

I am a HUGE fan of HRsimple! It is so easy to navigate and find the answer to my questions in the matter of a couple of clicks. I wear multiple hats for my employer and being responsible for Human Resources, Safety and Accounting I prefer to spend my time answering questions, not looking for them.

HRsimple makes my job easier; therefore, I love it, love it, love it!!!

Lynn Durost, HR/Accounting Manage, Rubb, Inc, Sanford, Maine

I love HRSimple because it keeps me up-to-date with changes in federal and state regulations and does it with a little humor. Not an easy task when you’re talking about regulations. Thank you for making me laugh.

Linda Cannon, Human Resources Manager, PowerPay, Maine

The weekly emails are fun and informative. Generally speaking, there’s a little nugget of information that I take away after reading the newsletter. The attached articles and videos are great when you need more in depth information on a certain topic. I look forward to seeing them every week! Keep up the great work!

Ingrid Wilbur Kachmar, Executive Director, Harbor House Community Service Center, Maine

I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc. is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm

Bernstein Shur

A different kind of law firm since 1915.

Bernstein Shur Sawyer & Nelson is a New England-based law firm that advises clients from across the U.S. and around the world. Our 100+ award-winning attorneys and professionals practice in more than 20 critical areas and a variety of industries. Bernstein Shur was also recently named as one of the 2018 Best Places to Work in Maine.

While we’re proud of our roots, accolades, and wide-ranging expertise, it’s more ,


The Littler Difference

We realize that in-house counsel, HR professionals and corporate executives do not just manage legal work; they are expected to be business partners and contribute to the organization’s overall success. This means you need us to do more than just great legal work. You need us to be your strategic partners, as well as legal counselors who understand your industry and your business. Our lawyers need to help your organization make money, save money more

Maine Chamber of Commerce

As The Voice of Maine Business, the Maine State Chamber of Commerce is pleased to present the Maine Human Resources Library. We hope it will help you operate your business more efficiently and avoid the hidden pitfalls that lurk among the maze known as HR.

Targeted, timely, and comprehensive, this manual is considered the cornerstone guide of the compliance library. It covers more than 30 primary topics directly related to the employment process, from job descriptions through termination and beyond. Each includes practical advice on what should be done, solid advice on how to do it, and a complete explanation of why it is important.

This Maine Human Resources Library was not written as a response to employee-related problems, but to help you avoid them. The guidelines and checklists will make that easier, and the examples and step-by-step instructions will give you the confidence to know that you are on... learn more

Topics covered

Maine Human Resources Manual

About the Maine State Chamber of Commerce

About the authors

About the firm

Introduction: Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Noncompete agreements, trade secrets and other employment agreements

Chapter 09: Policies and procedures manuals

Chapter 10: Wages and hours

Chapter 11: Employment of minors

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodation

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Military leave

Chapter 19: Other types of leave

Chapter 20: Performance evaluations

Chapter 21: Personnel files

Chapter 22: Discipline

Chapter 23: Termination

Chapter 24: Health insurance continuation coverage

Chapter 25: Privacy rights

Chapter 26: Health insurance portability and privacy act

Chapter 27: Technology and the Internet

Chapter 28: Social media

Chapter 29: Safety and health

Chapter 30: Workplace violence

Chapter 31: Workers' compensation

Chapter 32: Politics in the workplace

Chapter 33: Celebrations in the workplace

Chapter 34: Federal contractors and affirmative action

Chapter 35: Disaster planning

Chapter 36: Telecommuting

Chapter 37: Families First Coronavirus Response Act

Chapter 38: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Model Policies and Forms for Maine Employers

About the firm

About the authors

Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Job descriptions and applications

Chapter 03: Applicant screening

Chapter 04: Time of hire

Chapter 05: Time off and leaves of absence

Chapter 06: Wages and hours

Chapter 07: Performance reviews

Chapter 08: Confidentiality and conflicts of interest

Chapter 09: Additional policies

Chapter 10: Telecommuting

Chapter 11: Employee discipline

Chapter 12: Termination of employment

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

At-Wil Employment Application

Job Description Form

Educational Reference

Employment Interview Analysis

Employment Interview Form

FCRA Authorization and Disclosure

Interview Evaluation

Interviewing Form

Reference Inquiry

Reference Release Form

Topics for Applicant Questions

Your Rights Under the Fair Credit Reporting Act

Employment At Will Policy

Employment Status Policy

Equal Employment Opportunity Policy

Form I-9 (2020)

Form I-9 Instructions (2020)

Global Workplace Policy

Management Rights Policy

Offer Letter

Open Letter to All Employees

Acknowledgement of Company Leave Policies

Application for Family and Medical Leave of Absence

Attendance and Punctuality Policy

Conditions of Leave of Absence Notice

Emergency Responder Absence Policy

FMLA Policy

Leave for Victims of Violence Policy

Legislative Leave Policy

Maine Family Medical Leave Policy

Maine Family Military Leave

Public Health Emergency Leave

Reasonable Accommodations Policy

Religious Observances Accommodation Policy

Volunteer Firefighter Absence for Emergency Response Policy

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

Break Time for Nursing Mothers

Hours of Work Policy

Overtime Policy

Performance Appraisal Policy

Performance Evaluation (Results)

Performance Evaluation (Results-Behavior)

Performance Plan Memorandum

Confidentiality Acknowledgment Form

Conflicts of Interest Policy

Cellular Phone and Personal Electronic Devices Policy

Computer Systems Policy

Drug and Alcohol Use Policy Statement

Email Policy

Employee Acknowledgement

Independent Contractor Agreement

Internet Acceptable Use Policy

Internship Agreement

Natural Disaster Policy

Open Door Policy

Relationships in the Workplace Policy

Smoking Policy

Social Media and Blog Policy

Social Media Passwords Policy

Software Code of Ethics Policy

Telephone Usage Policy

Telecommuting Policy

Documentation of Counseling

Employee Acknowledgement

Last Chance Letter (Performance)

Memorandum of Counseling

Standards of Conduct-Disciplinary Policy.docx

Employer Response to Request for Termination Reasons

Employer Response to Request to Review Personnel File

Exit Interview Form

Separation Agreement and Release For Employees Over Age 40

Separation Agreement and Release for Employees Under Age 40

Separation Checklist

Termination of Employment Policy

WARN Notices

Written Reasons for Termination

Form I-9 (2020)

Form I-9 Instructions (2020)

Form W-4 (2020)

Sample Notice of Special Enrollment Rights

Telecommuting agreement

Telecommuting checklist

Telecommuting policy

FFCRA Leave Policy

FFCRA Poster

FFCRA Request for Leave of Absence (FMLA)

FFCRA Request for Leave of Absence (Non-FMLA)

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster