Maryland Human Resources Library


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In-depth HR guides to Maryland and federal employment law, delivered in one soft-cover book and online with form and policy templates. Includes what to do and how to do it for everything from pre-hire through post-termination. These publications are prepared exclusively for Maryland employers and made available by the Maryland Chamber of Commerce in a continuing effort to provide reliable and practical information for our members and the Maryland business community.

Your subscription includes:

  • Hardcopy Manuals: Because sometimes it just feels better to hold a book in your hands, and flip right to the page you need
  • Digital HR Library: Regularly updated so that you will always have the latest policies at your fingertips
  • HRUpdate: weekly e-newsletter highlighting the top HR trends and best practices
  • SHRM and HRCI certified webinars: free monthly access – $120 value – each webinar is worth 1 SHRM credit and 1 HRCI credit
  • Customer Service: If you still can't find the answer you're looking for, our friendly customer service representatives can point you in the right direction.

The Maryland Human Resources Manual will help you to become an expert in:

  • Understanding state and federal specific compliance thresholds
  • Anticipating and being prepared for an HR Audit with our Self-HR-Audit
  • Managing the recruiting and hiring process lawfully
  • Understanding NDAs, intellectual property and trade secret law
  • Managing employee relationships
  • Conducting workplace investigations
  • Avoiding costly non compliance penalties on both the state and federal level
  • Filing personnel and medical records
  • Filing applications and other non-medical records
  • Knowing what questions you can and can't ask
  • Understanding sensitive topics and questions
  • Confidently writing a harassment policy
  • Legally performing drug and alcohol tests
  • Handling workplace violence before, during, or after it happens
  • Reinstating a veteran after military leave
  • Creating and managing email, Internet and other communications policy
  • Obtaining authorization from employees before generating consumer reports

The publication also includes necessary form and policy templates that are ready for you to download, edit, save and print such as:

  • Time Off and Leaves of Absence policies
  • Maryland required postings
  • Personnel Records and Recordkeeping Requirements
  • Employee Benefits
  • Maryland specific Termination of Employment
  • New Hire Reporting Form
  • Confidentiality and Conflicts of Interest
  • Maryland leave requirements, including statewide mandatory sick leave law, domestic violence leave, Maryland military family leave
  • Maryland privacy laws
  • (OWBPA) The Older Workers Benefit Protection Act
  • Family medical leave

With no monthly subscriptions, HRSimple provides businesses with just one flat price and immediate access to information that is continually updated for as long as you need it! Trust that your information is compiled, written, updated, and translated by a well-credentialed team of practicing attorneys. The Maryland Human Resources Library is the most comprehensive, plain-English guide that's available to your HR team! And clients from pro sports teams to mom-and-pop stores put their trust in us year after year for that exact reason.  

Maryland Human Resources Library was created in collaboration with Shawe Rosenthal LLP, and authored by Fiona W. Ong.


I have found that the online version of the Classic HR Library available on is a great tool and easy to navigate. I have chosen to use this tool in place of other on line resources that I subscribe to. The information has been easy to find and accurate.

Lucie Zembruski, HR Manager, Bel-Art Products, Pocomoke City, Maryland

I have been in Human Resources for over 30 years.  "Performance Management Strategies: Finding Common G.R.O.U.N.D." was one of the best presented, arranged, and informative webinars I have ever participated in.  I wish my whole crew of supervisors and managers could have participated in it.  However, with the information I received and the way it was laid out, I hope that I will be able to mock the presentation for them. You and Jamie did an excellent job in presenting this in a clear, distinctive way that was interesting and was never boring. 

Dena Smith, Heartland EMS, Inc. is a must-have not only for HR professionals in the state, but for labor and employee relations professionals, employment lawyers and small business owners. It is comprehensive in scope, addressing the many legal and compliance issues that face employers from recruiting to retirement. Yet, despite the wide range of issues covered, and the complexity of those issues, information is easy to find and comprehend, avoiding much of the legal-speak that can often be difficult to interpret.

John A. Challenger, Chief Executive Officer, Challenger, Gray & Christmas, Inc., Chicago, Illinois

About the law firm

Shawe Rosenthal LLP

Since it was founded in 1947, Shawe Rosenthal LLP has focused exclusively on the representation of management in employment and labor relations.

The firm represents employers throughout the United States in every industry, including manufacturing, banking, insurance, health care, hotels and restaurants, communications, retail, utilities, food processing, publishing, construction, transportation, and education. Included among its clients are over 30 Fortune 500 corporations and many non-profit organizations, trade associations, and public employers.

The firm has been labor more

Maryland Chamber of Commerce

The Maryland Chamber of Commerce is a statewide coalition of 800 small, medium, and large-size businesses who employ 440,000 people across the state. The Maryland Chamber represents the interests of its members in Annapolis to advocate state public policy and regulatory issues that have an impact on its members’ bottom line. Our mission statement is to support our members and advance the State of Maryland as a national and global competitive leader in economic growth and private sector job creation through its effective advocacy, high level networking and timely communications.

The Maryland Chamber has again partnered with Shawe Rosenthal, LLP and American Chamber of Commerce Resources, LLC to assist Maryland employers to act in accordance with Maryland’s state employment laws. This manual was developed by employment law experts and will assist you in accessing answers to key questions you may have on a day-to-day basis. The quick reference guide will... learn more

Topics covered

Maryland Human Resources Manual

Maryland Chamber of Commerce

About Shawe Rosenthal, LLP

Editor's foreward

Features of the HR Library

Chapter 01: Snapshot – An HR audit

Chapter 02: Compliance thresholds

Chapter 03: Recruiting and hiring

Chapter 04: Background checks

Chapter 05: Immigration

Chapter 06: Temporary and leased employees

Chapter 07: Independent contractors

Chapter 08: Noncompete agreements and trade secrets

Chapter 09: Employee handbooks

Chapter 10: Wages and hours

Chapter 11: Child labor

Chapter 12: Discrimination

Chapter 13: Disabilities and reasonable accommodation

Chapter 14: Workplace harassment

Chapter 15: Benefits

Chapter 16: Health insurance reform

Chapter 17: Family and medical leave

Chapter 18: Military leave

Chapter 19: Other types of leave

Chapter 20: Performance evaluations

Chapter 21: Personnel files

Chapter 22: Workplace investigations

Chapter 23: Discipline

Chapter 24: Termination

Chapter 25: Plant closings and mass layoffs

Chapter 26: Health insurance continuation coverage

Chapter 27: Unemployment insurance

Chapter 28: Whistleblower protections

Chapter 29: Privacy in the workplace

Chapter 30: Health insurance portability and privacy

Chapter 31: Technology and the Internet

Chapter 32: Social media

Chapter 33: Safety and health

Chapter 34: Workplace violence

Chapter 35: Workers’ compensation

Chapter 36: Politics in the workplace

Chapter 37: Celebrations in the workplace

Chapter 38: Telecommuting

Chapter 39: Disaster planning

Chapter 40: Pandemic outbreaks

Appendix A: Recordkeeping requirements

Appendix B: Posting requirements

Forms and Policies

Application for At-Will Employment (Option 2)

At-Will Employment Application (Option 1)

Form W-4 (2020)

Interview Checklist

Interviewer Evaluation

Interviewing Form

Job Description Form

Educational Reference

Employment Reference

Fair Credit Reporting Act - Consumer Report Disclosure and Authorization Form

Fair Credit Reporting Act - Notice of Adverse Employment Action

Fair Credit Reporting Act - Pre-Adverse Action Sample Letter

Notice to Job Applicants Advising of Positive Test Result and Disqualification from Further Employment Consideration

Reference Inquiry

Reference Release Form

Summary of Your Rights under the Fair Credit Reporting Act

Form I-9 (2020)

Form I-9 Instructions (2020)

Model Client-Independent Contractor Agreement

Conflict of Interest Policy

Sample Confidential Information Policy

Sample Confidentiality Agreement

Acknowledgment of Receipt of Handbook

Attendance Policy (Option 1)

Attendance Policy (Option 2)

Bereavement Leave Policy

Bright Idea Program Entry Form

Cellular Telephone Policy

Computer System Policy

Dress Code Policy

Drug and Alcohol Policy

Employee Classification Policy

Employee Suggestions Policy

Employment of Relatives Policy

Equal Employment Opportunity Policy

Holiday Policy

Inclement Weather Policy - Non-Exempt Employees

Non-Family and Medical Leave Act Leave Policy

No Solicitation and Distribution Policy

Orientation Period Policy

Paid Time Off (Annual Accrual) - Separate Sick or Safe Leave Policy

Paid Time Off (Maximum Accrual) - Separate SSL Policy

Paid Time Off Policy, Including SSL

Personal Day Policy

Personal Leave of Absence Policy

Request for Leave of Absence (Non-FMLA)

Sample Introduction to the Employee Handbook and Disclaimer

Sample Natural Disasters Policy

Telephone Usage Policy

Vacation Policy (Annual Accrual)

Vacation Policy (Maximum Accrual)

Voting Leave Policy

Witness-Jury Duty Leave Policy

Administrative Pay Corrections Policy

Employee Payroll Change Notice

Hours of Work Policy (Option 1)

Hours of Work Policy (Option 2)

Internship Agreement

Overtime Policy

Payroll Advance Policy

Payroll and Deductions Policy

Payroll Direct Deposit Form

Reasonable Break Time for Nursing Mothers Policy

Salary Basis Policy

Salary Change Recommendation Form

Timekeeping Requirements Policy

Volunteer Agreement

Harassment and Discrimination Policy

Authorization to Disclose Protected Health Information

Employee Request for Accommodation

Physicians Form for the Americans with Disabilities Act

Reasonable Accommodations for Pregnancy Policy

Reasonable Accommodations Policy

Beneficiary Designation Form

Benefits Policy

Designation of Beneficiary

Tuition Reimbursement Policy

COBRA Continuation Coverage Election Form

Consolidated Omnibus Budget Reconciliation Act Information

Model COBRA Continuation Coverage Election Notice

Deployment Leave Act Policy

Family and Medical Leave Policy

Maryland Flexible Leave Act Policy

Maryland Healthy Working Families Act Poster

Maryland Parental Leave Act Policy

Maryland Sick and Safe Leave Policy (Option 1)

Maryland Sick and Safe Leave Policy (Option 2)

Organ and Bone Marrow Donation Leave Policy

Request for Family and Medical Leave Act Leave

WH-380-E Certification of Health Care Provider for Employee's Serious Health Condition

WH-380-F Certification of Health Care Provider for Family Member's Serious Health Condition

WH-381 Notice of Eligibility and Rights & Responsibilities

WH-382 Designation Notice

WH-384 Certification of Qualifying Exigency

WH-385 Certification for Serious Injury or Illness of a Current Servicemember

WH-385-V Certification for Serious Injury or Illness of a Veteran

Civil Air Patrol Leave Policy

Military Leave Policy

Compensation Review Policy

Exempt Employee Performance Appraisal

Performance Appraisal

Performance Appraisal Summary

Performance Evaluation

Performance Review Policy

Promotions and Transfers Policy

Self-Peer Performance Evaluation Form

Examination of Records Policy

Form W-4 (2020)

Complaint Policy (Option 1)

Complaint Policy (Option 2) - More Appropriate for Unionized Settings

Discipline Policy

Notice to Employees Advising of a Positive Test Result and Intent to take Disciplinary Action

Personal Conduct Policy

Rules of Conduct Policy

Consolidated Omnibus Budget Reconciliation Act - Termination Report

Employee Separation Clearance Checklist

Exit Checklist

Exit Interview Form (Option 1)

Exit Interview Form (Option 2)

Layoff Policy

Reference Request Policy

Separation Summary

Termination Policy

Model COBRA Continuation Coverage Election Notice

Model COBRA Continuation Coverage General Notice

Inspection of Property Policy

Sample Notice of Special Enrollment Rights

Sample Social Media Policy (Option 1)

Sample Social Media Policy (Option 2)

33 - Smoking Policy

Safety and Health Policy (Option 1)

Safety and Health Policy (Option 2)

Safety and Health Policy (Option 3)

Parties in the Workplace Sample Policy

Employer-Telecommuter Written Agreement Checklist

Communicable Diseases Policy

Shutdown Policy

Stay Home From Work Poster

Wash Your Hands Poster