June 12th, 2018 by hrsimple
It seems like not that long ago “technology in the workplace” referred to fax machines and floppy discs, but things certainly have changed in the last 10 years. Smart phones, email, and wireless networks have revolutionized the way business is being done, but with these advances in technology come a whole new set of problems.
Cellphones in the workplace
Whether it is communicating with employees via company issued smartphones or dealing with a secretary who just won’t stop texting, cellphones are impacting businesses left and right. Here are a few areas that employers should be looking out for as employees become more and more connected to these devices:
Allowing employees to use their own devices (tablets, laptops, cell phones, etc) in the office, and to connect them to servers and networks, can cut down on technology costs and promotes a collaborative work environment. While there are many upsides to a BYOD policy, it can raise security issues and privacy issues. If you have decided to allow the use of personal devices it is key to implement a clear policy outlying what behavior is allowed/prohibited. Some things to cover in a BYOD policy include:
Staying current with the changing technology can be tricky, but one thing that remains the same is that it is in an employer’s best interest to communicate to employees that any employer owned property (no matter what it is or how it is used) is subject to monitoring. While most employers don’t feel the need to conduct routine monitoring, it is advisable to obtain signed acknowledgments from employees that when it comes to using company devices they have no expectation to privacy.
For sample acknowledgment forms and monitoring policies, check your Model Policies and Forms guide.
As technology advances employers need to make sure their policies and procedures grow with it – having a policy that doesn’t protect your company would be more embarrassing than having an original iPhone!
Sign up for free to gain access to our complete HR Library
SHRM & HRCI certified