Snapshot

 

The following list of questions will provide a snapshot for use in determining whether or not your employment policies are in compliance with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.” The page number is provided for quick reference.

 

Yes    No      

 Are you reporting your new hires to the Texas
 Workforce Commission? ?
Yes    No

 

Have you posted all required employee notices in conspicuous places (EEO, minimum wage, unemployment compensation, workers’ compensation, child labor, etc.)?
Yes    No

Do you keep all medical records separate from other                      personnel files?
Yes    No

Do you have all new hires complete I-9 forms and                       do you keep the I-9 forms separate from supporting                       documentation?
Yes    No

Do you retain for one year job applications, resumes and                      promotion/demotion and discharge letters?
Yes    No

Do you retain for three years each employee’s name,address, date of birth, occupation, rate of pay and                      compensation?
Yes    No

Do you know what questions you can’t ask job applicants, and which ones you should?
Yes    No

Do you check all job and personal references before hiring?
Yes    No

Do you have complete up-to-date job descriptions which describe the essential and non-essential functions of each job, and do you update them periodically?
Yes    No

 

Are your employees properly designated as exempt or                      non-exempt under the Fair Labor Standards Act?

 
Yes    No

Do you have an employee handbook? If so, is it regularly                      updated, and do you include a clear statement that                       employment is at-will and not guaranteed? 
Yes    No

Do you pay required overtime compensation to non-                      exempt employees, which can include salaried employees?
Yes    No

Do you have a written harassment policy, and are                      your employees aware of it?
Yes    No

Do you have a procedure for investigating employee                      complaints about harassment?
Yes    No

Do you test for drugs or alcohol in compliance with                      both Texas and federal law?
Yes    No

Do you have a progressive discipline policy, and do your                      supervisors understand it and apply it consistently?
Yes    No

Are you aware of federal requirements regarding                      continuation of group health care coverage? 
Yes    No

Does your company need an affirmative action policy?
Yes    No

Do you have a plan for dealing with workplace violence?
Yes    No

Does your company have a smoking policy that complies                      with the local and city ordinances?
Yes    No

Do you have a system for handling wage garnishment                      or income deduction orders?
Yes    No

Do you know if your employees are eligible for family                      and medical leave?
Yes    No

Are your employees represented by a union? If not, are                      you prepared for a union campaign?