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Authored by: |
Snapshot
The following list of questions will provide a snapshot of the more critical topics covered in this book. You can use this checklist to determine quickly whether or not you are complying with fundamental employment laws and regulations. You should know the answer to every one of these questions. Although a “No” answer does not necessarily mean you are in violation of any laws or regulations, you should understand why the answer is “No.” A cross-reference to the place in the book that covers each corresponding topic is provided.
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Yes |
Do you keep all medical records separate from other personnel files? |
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Yes |
Do you have all new hires complete I-9 forms? |
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Yes |
Do you report all new hires? |
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Yes |
Do you retain each employee’s personnel file for at least the required time after employment as ended? |
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Yes |
Do you know which questions you can’t ask job applicants, and which ones you should? |
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Yes |
Do you have complete job descriptions which describe the essential and non-essential functions of each job, and do you update them periodically? |
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Yes |
Are your employees properly designated as exempt or non-exempt under the Fair Labor Standards Act (FLSA)? |
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Yes |
Do you have an employee handbook? If so, is it regularly updated, and do you include a clear statement that employment is at-will and not guaranteed? |
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Yes |
Does your company have a plan for complying with the Workers Adjustment and Retraining Notification Act (WARN) in the case of a mass layoff or plant closing? |
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Yes |
Do you have a written sexual harassment policy, and are your employees aware of it? |
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Yes |
Do you have a procedure for investigating employee complaints about harassment? |
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Yes |
Do you have a procedure for investigating employee misconduct? |
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Yes |
Do you test for drugs or alcohol in compliance with both Virginia and federal law? |
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Yes |
Do you have a progressive discipline policy, and do your supervisors understand it and apply it consistently? |
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Yes |
Are you aware of federal requirements regarding continuation of group health care coverage? |
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Yes |
Do you have a plan for dealing with workplace violence? |
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Yes |
Do you have a system for handling wage garnishment or income deduction orders? |
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Yes |
Do you know if your employees are eligible for family and medical leave? |
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Yes |
Do you have a system for sending out COBRA notices within the required time limits? |
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Yes |
Does your company have an electronic mail, Internet and other communications policy? |
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Yes |
Do you check all job and personal references before hiring? |
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Yes |
Do you know the procedure for reinstating a veteran after military leave? |
