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Recordkeeping requirements

Various federal and state statutes require employers to keep employee applications and other employment information for a specified period of time. 

The person charged with the administration of personnel files and applications is responsible for insuring that the required information is retained in conformity with the following guidelines.

FLSA - Fair Labor Standards Act

FMLA - Family and Medical Leave Act

Type of Records Retention Period Coverage

Payroll records for each employee including full name, identification number, home address, date of birth if under the age of 19, sex, occupation, day and time workweek begins, hours worked each day and week, total daily or weekly earnings, overtime compensation, basis of overtime computation, total additions to or deductions from wages, total wages for each pay period, date of payment and the pay period covered by the payment.

Three years from last date of entry for employers covered by the FLSA

All employers covered by the...


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