Most of the information collected about employees should be kept in a confidential manner. Employers should designate only a few individuals to have access to company personnel files, and the files should be kept in a locked cabinet.
There are no federal or Tennessee laws that dictate what must be in a personnel file. The contents of personnel files are likely to vary widely by industry or business. At a minimum, regardless of the policies and/or forms that an employer chooses to use or not use, employers should maintain the following materials:
the job titles and qualification/experience for all interviewers
relevant information regarding all vacant positions, including job title, position description, former workers in that position, and job location
job application forms and resumes
background check materials
interviewers’ notes
candidate selection criteria
employment contracts
performance appraisals
materials related to salary decisions
wage payment notice forms
signed handbook acknowledgment forms
work history...
Please call us at (312) 960-9400 if this is an error or if you have any questions.