Pennsylvania employers are not legally required to provide vacation benefits to their employees; however, if an employer chooses to provide vacation benefits, it should have a policy that clearly states the requirements for vacations and vacation pay. If vacation benefits are promised and not provided, an employer will face potential liability under the Pennsylvania Wage Payment and Collection Law (WPCL). The employer’s policy, regardless of its content, must be communicated to all employees.
A vacation policy should designate which employees are eligible for vacation. For instance, it could grant all employees vacation time, it could grant only full-time employees vacation time, or it could pro-rate vacation benefits for part-time employees.
A vacation policy should clearly state when vacation time is earned. For instance, a policy could provide that vacation earned on the anniversary date of the employee’s hire or that three vacation hours earned per pay period.
If earnings are different for different classes of employees, the policy should clearly explain the earning process...
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