While an employee suggestion policy is not legally mandated, many Pennsylvania employers maintain such policies as a means of boosting employee morale and soliciting valuable employee input. Such a policy also may be a good hedge against a union organizing campaign because employees often seek unions when they perceive that they have no meaningful input concerning their working conditions or that their views are not regarded by their employer. Obviously, employee suggestions must conspicuously be taken seriously to accomplish this objective.
This policy is a more sophisticated “take” on the old suggestion box. Some companies choose to pay the employee a bonus for constructive suggestions or suggestions, which result in cost savings.
Under the Pennsylvania Access to Personnel File Act, a Pennsylvania employer has the legal obligation to permit an employee or his or her designated agent to examine his or her personnel file at least once per year. Personnel file need not include investigative records, letters of reference, documents for use in litigation or grievances, medical records, records available under the...
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