Oregon law defines personnel records to include records related to:
It is important to keep all personnel records in one place and to be aware of where personnel records are kept within the organization. The Oregon Bureau of Labor and Industries (BOLI) takes the position that even a sticky note attached to a day planner may be considered a “personnel record” if it directs the employee’s supervisor to discipline or fire the employee. Additionally, if a supervisor or manager keeps his or her own files on particular employees, even if the records are identical to those found in the personnel file maintained in the human resources department they are still considered “personnel records” and can be requested to be produced at any court or arbitration proceeding.
There are several categories of records that should never be included in a personnel file. These includes, but are not limited to: