June 12th, 2018 by hrsimple
Although they can be a bit uncomfortable for both you and the employee, evaluations serve as an important part of reviewing staff performance and making sure a business runs smoothly. Here are a few answers to some common performance review questions. You can call it a performance review, evaluation or just a check-in...just make sure you do it right!
Why should I evaluate?
There are a few reasons performance evaluations benefit employers. First of all, and most obviously, evaluations are a great opportunity to have an honest and open dialogue with employees about their work. While some people get uncomfortable or upset by criticism, having a set time when the employee can prepare themselves for feedback helps the conversation run a bit more smoothly. Evaluations also encourage employers to focus on each worker individually, and can be a good tool to keep tabs on growth and output.
Additionally, performance evaluations can be a valuable tool in the litigation context. An evaluation that creates a record of an employee’s performance can help to build an excellent defense to an employment discrimination lawsuit. As with everything in HR, documentation is key, and evaluations create a paper trail of warnings, discipline, and criticisms.
How should evaluations be conducted?
The key to a useful evaluation is training the evaluators correctly. Evaluators should be taught a few main points:
What happens after the evaluation?
After the evaluation is finished, submit a copy to the employee and have them review it, then sign it. This prevents the employee from claiming they didn’t understand the criteria or results of the evaluation. It also can provide proof of fairness, evidence that the employer has engaged in an interactive process with the employee, and can potentially alert the employer to additional problems with the employee.
After the employee has signed off on the results, the review should be retained permanently and securely. It is important to keep performance reviews for each employee together so they can be reviewed as a whole and show a clear history.
Ready? Set? Review!